University Systems help centre

View videoconference room availability

Our video conferencing facilities are located in the Clearihue Building (CLE) on the UVic campus. There are four rooms available, all different sizes and each capable of being configured to meet a variety of needs.

Clearihue Building (CLE) B007

CLE B007
  • Seating capacity: 24
  • Note: Bring your laptop and HDMI or VGA adapter if you want to share content.

Clearihue Building (CLE) B017

CLE B017
  • Seating capacity: 30
  • Note: Bring your laptop and HDMI or VGA adapter if you want to share content.

Clearihue Building (CLE) B019

CLE B019
  • Seating capacity: 32
  • Note: Bring your laptop and HDMI or VGA adapter if you want to share content.

Clearihue Building (CLE) B021

CLE B021
  • Seating capacity: 14
  • Note: Bring your laptop and HDMI or VGA adapter if you want to share content.

Viewing room availability

Video conferences are booked on a first-come, first-served basis. We recommend at least five working days notice for all video conferencing requests; we cannot guarantee bookings with less than five working days notice. Incomplete applications cannot be processed. We also recommend a test call be completed prior to the conference.

To help you schedule your videoconference, faculty and staff using our Microsoft Exchange service can check potential room availability online.

  1. Log on to Outlook Web App at https://mail.uvic.ca.
  2. Click Calendar.

    calendar
  3. Click New event.

    new event
  4. Click Scheduling Assistant.

    new event
  5. In the Attendees: box, type videoconference, and press enter.

    attendees
  6. From the multiple matches that are found, select a room, such as Videoconference CLE B007.
  7. Select the date and time you are planning for your videoconference and review the room's availability. 

    Multiple results
  8. Close the Untitled Meeting window by clicking Discard.

    discard

  9. Click Discard to confirm that you want to leave the page.

    discard
  10. Repeat for the other rooms, if required.
  11. Submit your booking request via our on-line form.

Please note that room availability is subject to confirmation from Media Services.