University Systems help centre
University Systems offers a number of services and recommendations to maximize the security of your data. When starting to assess the security of your data, discuss with your manager or supervisor whether it is absolutely necessary for you to store university data. The Information Security Classification Procedures (IM7800) outlines how university data is classified, and the access restrictions that apply to these classifications.
The best protection of university data from physical loss or theft is to avoid storing it on a computer, smart phone, or USB device.
Please select one of the following options for more information about available security measures.
Secure your device
Secure your account
Avoid phishing attacks
Phishing is a common online scam designed to trick you into revealing sensitive personal information (e.g. passwords, credit card numbers, your SIN) that is then used for fraud or identity theft. Phishing typically takes the form of an email message that appears to come from a trusted organization (e.g. your bank, the university), but is actually from the identity thieves. It is intentionally difficult to tell the difference between a legitimate message and a phishing message. To learn more about how to recognize a phishing message and what to do if you suspect your account has been compromised see our Phishing features page.
Adobe Creative Cloud
In 2013, Adobe Systems introduced the Adobe Creative Cloud (CC) software service as a replacement for Adobe Creative Suite. By default, Creative Cloud synchronizes and uploads files to its USA-based server hosted on Amazon Web Services. For the reasons outlined above, the University of Victoria does not recommend using Adobe Creative Cloud as an online storage medium for collaboration. University files should continue to be stored on departmental shares. If you have any further questions, please contact the Computer Help Desk.
University Systems provides network storage for all active faculty, staff, and students that can be accessed from on-campus and over the Internet. This network storage is hosted solely in Canada and is the best place to store university data.