Microsoft 365

Computers and softwareComputers and software

University Systems is piloting Microsoft Office 365 for the UVic community beginning May 2020. Microsoft 365 is available to all current students, staff, and faculty.

Microsoft 365 is a cloud-based service that combines Microsoft Office apps such as Word, Excel, and PowerPoint with cloud services like OneDrive, Microsoft Stream, and Microsoft Teams. Microsoft 365 will enable University of Victoria faculty, staff, and students to create, share, and collaborate securely on any device.

What is the cost?

There is no charge for this service for current UVic students, faculty, or staff.

How do I access this service?

Sign up for your UVic Microsoft 365 account at onlineservices.uvic.ca.

After you have signed up, login to your UVic Microsoft 365 account at portal.office.com with your NetLinkID@uvic.ca and passphrase.

Teams are automatically provisioned for every CRN course. Instructors can access their course teams by launching the Teams application or by logging into teams.microsoft.com.

To request a team for all other use-cases, including departments, workspaces, or cross-listed courses, please fill out the online teams request form.

Terms of Service:

Please read and agree to the current Terms of Service prior to using Microsoft 365.

Where do I get assistance?

Please visit our oac.uvic.ca/O365 support site for resources and guides for Microsoft 365.

For assistance with this service, please contact the Computer Help Desk:

Email: 
Telephone: 250-721-7687
In-person: Locations & hours

What Office 365 applications are included with my UVic Microsoft 365 account?

Teams

Microsoft Teams is a communication and collaboration tool designed to connect team members and enhance collaboration. Teams allows you to communicate quickly with your colleagues or classmates and collaborate using familiar Microsoft services such as Word, PowerPoint, and Excel.

Like other chat tools, Teams lets you set up multiple “channels” (discussion areas) for your team, conduct live voice and video calls, share your screen, and share and store files.

With Teams, channels of colleagues or classmates can create content while collaborating with one another at the same time. Users can share files through Teams both internally and externally.

Please see our oac.uvic.ca/O365 site for more Teams resources.

OneDrive

OneDrive is a cloud storage service that allows you to store your files securely in one place and then access them virtually anywhere.

When you sign up for a UVic Microsoft Office 365 account, you will be automatically provisioned with a OneDrive account.

Please see our oac.uvic.ca/O365 site for more OneDrive resources.

Forms

With the Microsoft Forms tool, you can create surveys, polls and formative quizzes – and easily see results as they come in. When you create a survey or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use the light-weight, built-in analytics to evaluate responses. Form data can be easily exported to Excel for additional analysis.

The Microsoft Forms tool provides basic functionality for forms and surveys. It offers time-saving and efficient features, including:

  • Re-usable template forms.
  • The option to add pictures and videos to your survey.
  • Collaborative design that allows you to co-edit forms with colleagues.

Data collected via the Forms tool is safe and secure as part of the Office 365 environment. Since the Forms tool is relatively simplistic in functionality, we recommend using alternatives for complex research activities. Forms should not be used to conduct high-stakes educational activity such as course evaluation and summative assessments.

See Microsoft’s Quick Start guide for Forms.

Stream

Microsoft Stream is an Enterprise Video service where people can upload, view, and share videos securely. You can share recordings of classes, meetings, presentations, training sessions, or other videos that aid your team’s collaboration. Microsoft Stream also makes it easy to share comments on a video, tag timecodes in comments and descriptions to refer to specific points in a video, and discuss with colleagues or classmates.

Please see our oac.uvic.ca/O365 site for more Stream resources.

Additional Office 365 apps

University of Victoria community members will also have access to these additional products. Click on the links to view the Microsoft quick guides.