New Student Checklist

Pile of UVic folders on a table

Starting at UVic isn't quite as easy as just showing up in January. There are a number of tasks you need to complete before arriving and a number of tasks we recommend that you complete in order to enhance your success. We've compiled these tasks below for your convenience.

This checklist is intended for undergraduate students starting their UVic studies in January 2022. The checklist was revised and updated in November 2021.

As soon as possible

Apply for a study permit: If you are an international student, you will need to obtain a study permit before beginning your studies in Canada. The application process for a study permit can take months, so we recommend starting the process as soon as possible. >> Apply for a study permit

Apply for student loans and grants from the government, if required: If you need a little extra money to help pay for university, government loans and grants may be an option. >> Learn more

Submit your student ID photo: The UVic ONECard is your official identification card as a UVic student and also acts as a campus debit card, meal plan, library card, bus pass and gym membership. We are asking everyone to submit a photo for your ONECard online, and you will be emailed with further details on either 1) card pick-up; or 2) your card being mailed to you. >> Submit your photo

Register with the Centre for Accessible Learning (CAL): If you are a student with a documented disability or chronic health condition, you should register with CAL in order to make arrangements for any required academic accommodations. Registering early increases the odds that accommodations will be in place when your classes begin. >> Register with CAL

Register for UVic's self-isolation program: For international students required to self-isolate upon arrival into Canada, the self-isolation program can support you with your questions and planning. You should provide us with your travel and self-isolation details as soon as you have them confirmed. >> Submit the self-isolation registration form

Register for courses: Course registration for the spring term opened back in June, so you're encouraged to register as soon as possible to have the best chance at getting in the courses you want. >> Learn more

Understand your academic enrollment status and immigration implications: If you are an international student, your enrollment status has a direct impact on your immigration status and work eligibility while in Canada. When you plan your course registration, keep in mind that to be eligible to work while studying in Canada and to be eligible for the post-graduation work permit you must be enrolled full-time. >> Learn more

Before you arrive

Complete the online pre-arrival program: Start the school year knowing what to expect and with a plan for success. Our online pre-arrival program will provide you with the key information and strategies you need to thrive at UVic.   >> Complete the program

Sign up for Orientation and programs: Every new to UVic student is invited to participate in our central orientation program, January Orientation, and you should also participate in any additional specific orientation programs, such as those for international, residence and Indigenous students. >> Sign up for orientation

Sign up for a UVic Microsoft 365 account: As a UVic student, you have access to a Microsoft 365 account, which includes familiar Office 365 applications such as Word, Excel, PowerPoint and Outlook that you can access via the web or download directly to your devices. You'll need your NetLink ID and passphrase to sign up for your account. >> Sign up for Microsoft 365

Buy your textbooks: The UVic Bookstore carries all of the course materials you will need for your classes with the option to purchase new, used or digital texts when available. Course-specific textbook listings are available online approximately three weeks prior to the beginning of each term. >> Visit the bookstore

Complete UVic's online bystander training: Get an introduction to bystander intervention by completing Step In, Speak Up, a 45-minute online training program. Completion of the program is encouraged for all incoming students and mandatory for all students living in residence. >> Complete the course

Upgrade your gym membership: Work on your fitness goals and live active by upgrading your gym membership to include access to the CARSA Fitness Weight Centre or CARSA Climbing Centre (if you're in Victoria) or explore a virtual fitness membership. >> View membership options

Learn about your health insurance coverage: For international students, the cost of health care in Canada is very high if you do not have health insurance. Having both primary and extended health insurance provides you with comprehensive coverage and ensures that medical issues will not cause financial difficulties or compromise your academic progress. While most domestic students and returning international students have access to primary insurance through a provincial health plan, most NEW international students will be enrolled in mandatory temporary medical insurance, the plan, to ensure they have coverage at the start of the term. >> Learn more about health insurance

Check the current travel restrictions and exemptions before making travel plans to Canada: If you are travelling to Canada from overseas while COVID-19 travel restrictions are in place, you will need to meet the travel exemptions to enter Canada. International students should stay informed with the IRCC COVID-19 website for required documents and health measures to plan your arrival to Canada. Note that immigration and travel policies may change without notice during the pandemic. >> Check current travel restrictions

Upon Arrival

Move in and get settled: For students living in residence, Move-In Day is Friday, January 3. Found your own place off-campus? We encourage you to move-in as soon as you can, in order to allow as much time as possible to settle in before classes start. >> Learn more

Obtain your ONECard: If you submitted your photo online, follow the instructions you were provided regarding card pick-up. Details about card pick-up are emailed to you when your photo is approved. If you didn't submit a photo online and are on-campus, please stop by the ONECard office in the Jamie Cassels Centre when you arrive. >> Learn more

Attend your Orientation programs: There’s no better way to start off your UVic experience than by attending January Orientation and other orientation programs. Our suite of programs will introduce you campus and to your classmates and help you get started on the right foot. >> Learn more

Enrol in the BC Medical Services Plan: If you are an international student who will study in British Columbia (BC) for more than six months, you must enrol in the Medical Services Plan upon arrival. >> Apply for BC MSP

Connect to the UVic wifi network: Make sure you can access the UVic wifi network on all your electronic devices using your NetLink ID and password. If you encounter any problems, visit the Computer Help Desk for support. >> Get connected

After Arrival

Pay your tuition and student fees: Fees can be paid via online banking, Interac® Online, cheque, money order, cash or debit card. Credit cards are not accepted. International payments may be made via wire transfer or Western Union GlobalPay. The deadline for paying spring term fees is January 31st. >> Learn more

Opt-out of the health and dental plan, if required: All UVic undergraduate students are automatically enrolled in the UVSS Enhanced Health & Dental Plan. You may choose to opt down to a Basic Health and/or Dental Plan with less coverage or, if you have equivalent coverage through a different provider, you may opt out of the entire UVSS plan or either of the health or dental components. Changes must be made by completing the opt-out process within the change-of-coverage period. >> Opt-out

Opt-out of the Mandatory Temporary Medical Insurance (MTMI) Plan: Most international students are automatically enrolled in the Mandatory Temporary Medical Insurance (MTMI) Plan when they begin a program of study at UVic. Students who are eligible to opt out of the MTMI Plan must complete the opt-out process during the change-of-coverage period. >> Opt-out of MTMI

Attend the Week of Welcome for Indigenous Students: Self-identified Indigenous students are encouraged to take part in a week-long series of events and activities hosted by the Office of Indigenous Academic & Community Engagement (IACE).

Apply for a work-study position: The UVic Work Study Program provides part-time, paid on-campus work experience for full-time students with demonstrated financial need. >> Learn more

Solidify your course schedule: You are able to continue making changes to your schedule into the second full week of classes. If you have questions or concerns about any courses, you are encouraged to meet with an academic advisor. >> View add/drop deadlines