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Important dates & deadlines

The academic calendar lists registration dates for graduate courses, including:

  • the first and last days of classes
  • deadline to add courses
  • deadlines to drop courses
  • non-standard course dates

UVic has extended the last day to drop a course with a 100% reduction of fees to Jan. 30, 2022. Plus, the application of overdue tuition service fees will be delayed until Feb. 15. Read full announcement

Continuous registration

You must remain registered while you’re a graduate student.

UVic’s Faculty of Graduate Studies requires that each semester you do one of the following:

  • register in coursework or co-op work term
  • request a leave of absence or take a personal leave
  • withdraw with permission

Failure to do one of the above will result in you being withdrawn from your program. The statement “withdrawn without permission” will be added to your official transcript. You will not be able to register in the future without being reinstated to your program.

Being reinstated to your program comes with a reinstatement fee. The note on your transcript remains.

Make sure you are eligible to register

All eligible new and returning students will receive an email advising them to check their registration date through Online tools. Go to the "Student Services" tab and click "Registration Status" to find your registration date and time. We recommend that you add “” to your email safe senders. You want to register for courses as early as possible, so don’t miss this important email.

If you have not yet applied for a NetLink ID you will need this before you can register. Your NetLink ID will also be used as your UVic email address.   

If you're a prospective student, you aren’t eligible to register until you’ve been fully or conditionally admitted. A provisional offer of admission isn’t sufficient for registration. Once you receive a full or a conditional offer of admission letter, you can register.

Some departments also require an acceptance deposit before you are considered to have accepted your offer. Your academic department will notify you on admission if this applies to you.

If your registration is blocked due to a hold on your account, you have to satisfy the terms of that hold before you’ll be eligible to register.

Continuing students

You’ll be eligible to register in the next session if you were:

  • in good academic standing in the most recent session
  • on an approved leave of absence or personal leave in the most recent session
  • in good financial standing with UVic

If you’ve withdrawn under any other circumstances or are switching into another degree program, you must re-register.

Students with outstanding financial obligations to UVic are not eligible to register until those accounts have been settled with Accounting.

Continuing students who are not eligible to register can contact the Graduate Admissions and Records office at 250-472-4657 for help.

When to register

You’ll receive an email once registration times are assigned.

To see when your assigned registration time is:

  1. Log in to Online tools.
  2. Go to "Student Services."
  3. Select the "Registration" tab.
  4. Select "Registration status."

Watch this video tutorial to learn how to check your registration date and time.

Select your courses

If you’re a new student, you shouldn’t register until you’ve talked with your supervisor or departmental graduate adviser. They’ll work with you to choose the best courses for your program.

Continuing students

You register for most of your courses through Online tools. If you want to register in a course outside of your program you must complete a graduate course change form and submit it to the Graduate Admissions and Records office. If you have questions about a course's eligibility, talk to your graduate adviser or academic supervisor.

If you’re working on your thesis or dissertation, you must register in a thesis/dissertation course in every term until a final grade is assigned. If you don’t, your program may be terminated.

Build your timetable

Once you’ve checked your registration status, search for classes using Online tools.

You should choose courses approved by your supervisor or your department’s academic adviser.

Make note of each course’s course reference number (CRN). You’ll use this number to register.

To build your own timetable:

  1. Log in to Online tools.
  2. Go to "Student services."
  3. Select the "Registration" tab.
  4. Select "Timetable builder."
  5. Enter the Course Reference Numbers (CRNs) of the courses you want to take.

Watch this video tutorial to learn how to build your timetable.

Registration methods

Most students will register online through Online tools

You cannot register online if you:

  • are only auditing courses
  • are not enrolled in a graduate degree program (non-degree student status)
  • are a visiting research student
  • have been approved to take courses under the Western Dean’s Agreement
  • are enrolled in the School of Management and Leadership Studies Certificate and advancing to the first term of the master’s program
  • are in a specialized degree program
  • are only enrolling in a co-op work term (please contact your faculty’s co-op office)
If you’re not eligible to register online, contact the Graduate Admissions and Records Office at 250-472-4657 for help.

Register for courses

To register for courses:

  1. Log in to Online tools.
  2. Go to "Student services."
  3. Select the "Registration" tab.
  4. Select "Add or drop classes."
  5. Select the registration term and enter the CRNs for the courses you want to take

Watch this video tutorial to learn how to add courses .

Once you’ve registered, you can view your active registrations or view your detailed timetable. Use this to review your registration and schedule. All courses that you’ve registered for should now be part of your timetable.


If a class is full, you’ll be given the option to be placed on a waitlist. 

If you’re on a waitlist, you should contact your academic unit about course availability and alternative course options. You can view and maintain your waitlist information through Online tools.

Course changes and cancellations

If you are enrolled in classes and a change or update occurs after registration, you will be contacted through your preferred email address as indicated in Online tools -> Personal & account profile. Individual course section updates will come directly from the academic unit offering the course. 

If a course is cancelled or changed, consult with your adviser to discuss any concerns about completing your program requirements.

Registration support

If your program isn’t eligible for online registration or if you have questions, contact us at 250-472-4657 or

Students with a disability who need help with online registration should contact a student adviser at the Centre for Accessible Learning (CAL) by calling 250-472-4947.

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