Grades, transcripts & parchments

Grades

Instructors are required to submit grades within seven (7) days of the last activity of the course:

• the last day of classes (if there are no final assignments or exams)
• the due date for your last assignment (if it is due after the last day of classes)
• the date of your final exam

Course grades are submitted by your instructor electronically, then reviewed and approved (usually by the departmental chair or director). Once approved, your grades will be posted to your student record by the end of the following business day. Grades submitted via PDF will take longer to appear on your record.

If you have questions about your grades or when they will be posted to your student record, please contact your instructor or the academic unit offering the course.

Administrative transcripts

• You can find the percentage grade, the corresponding letter grade and comparative grading information on your official and administrative transcripts.
• Grades that are posted in Brightspace or shared with you directly by your instructor are not considered official until they appear on your administrative transcript.

Ordering official transcripts

• Be sure to check your administrative transcript to ensure that all your grades have been posted before placing an order for an official transcript.
• We won't delay or refund a transcript order for missing grades or grade changes.

Requesting a grade review

If you don't agree with your grade, discuss it with your instructor first. If you still believe you should receive a higher grade, you may request a formal grade review. This is only a review. It does not guarantee that your grade will improve.

To request a formal grade review, you need to fill out a Request for Review of Assigned Final Grade form. There is a $25.00 per course charge for a formal review. If the grade goes up, you'll receive a refund.

Grade point average (GPA)

Your grade point average (GPA) is an average of points you've achieved based on your performance in your courses. We calculate it for:

• one session
• your whole degree
• for graduation

Each GPA calculation is used for different decisions.

Transcripts

Your history as a student at UVic is documented in official and administrative transcripts.

• Official transcripts are confidential and can only be released when ordered by students and alumni.
• Administrative transcripts can be viewed by students at any time in Online tools.

Academic standing

Parchments and graduating documents

A parchment is an official document that shows you have successfully completed an academic program. You'll receive your parchment after your graduation has been approved by the UVic Senate. Graduates can also order:

• Degree completion letters
• Invitation letters for international convocation guests
• Replacement parchments

Parchments and other graduation documents