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Graduation & convocation for graduate students

groups of graduating masters students

Graduation vs convocation

Graduation is the awarding of your credential and degree parchment (diploma) by the University of Victoria Senate. You must apply to graduate in order to be awarded your credential and receive your diploma.

Convocation is a ceremony where we present graduates with their degree parchments (diplomas).

Graduation timeline

The graduation timeline for graduate students is based on the term when you take your last course or defend your thesis.

If you're an undergraduate student, your application deadlines are different. Refer to the graduation timeline for undergraduate students.

Deadlines and approvals for graduate students

If your last course or thesis defense is in Fall 2020 (September - December):

  • Application deadline: November 15, 2020
  • Late application deadline*: December 31, 2020
  • Graduation approved by Senate: May 20, 2021

If your last course or thesis defense is in Spring 2021 (January - April):

  • Application deadline: February 15, 2021
  • Late application deadline*: April 30, 2021
  • Graduation approved by Senate: May 20, 2021

If your last course or thesis defense is in Summer 2021 (May - August):

  • Application deadline: July 15, 2021
  • Late application deadline*: Aug 31, 2021
  • Graduation approved by Senate: October 20, 2021

*Late applications are subject to additional fees. If you miss the deadline, you can apply for a future graduation period.

Application fees

You must pay your application fee online when you submit your application (Visa, MasterCard and American Express accepted). The application fee is non-refundable and non-transferable.

  • Application fee: $44
  • Archival fee (Thesis/Dissertation students only): $15
  • Late application fee: $10

Review your eligibility to graduate

Your Curriculum, Advising and Program Planning (CAPP) report will show you the graduation requirements for your program. With your supervisor, review the requirements and establish a timeline for completion to make sure you will complete your requirements in time for graduation.

The graduate secretary in your department will create a Letter of Recommendation and other forms, which will be sent to the Graduate Admissions and Records office for review. Contact your graduate secretary if you have questions about your department's process.

Apply to graduate

Review the graduation timeline and application fees, then submit your application through My page by the deadline.

  • The application will display your current declared program(s).
  • If part of your declared program is missing or incorrect, you must indicate it on your application.
  • You must submit a separate application for each credential you plan to graduate from.

After you apply

Check your preferred email

We'll notify you when your graduation has been officially awarded or if there are any issues with your eligibility to graduate. If you fail to respond, your application for graduation might be cancelled.

Request a degree completion letter (optional)

If you need to show that your program requirements have been met and that you will be recommended for graduation, you can order a degree completion letter. International students may need this document in support of a post-graduation work permit. The letters are issued after all of your final grades appear on your transcript.

You can order a degree completion letter after your application to graduate has been received.

Your diploma

Your diploma will display your faculty, credential and "Co-operative Education" (if applicable). Other graduation documents including your transcript, degree completion letters, and certificates of degree completion will display your full program details.

THE FACULTY OF GRADUATE STUDIES

admits

Your Name Here

to the degree of

MASTER OF ARTS

CO-OPERATIVE EDUCATION

Name on your diploma

The name on your diploma must be your legal name, but you can choose to make the following modifications:

  • replace your first name with its initial
  • replace your middle name with its initial or choose not to display your middle name
  • include accents e.g. Zoë
  • display an alternate legal name, e.g. maiden name (with supporting documentation)

Except for accents, modifications that you make to your legal name for your diploma will also be made to your student record and official transcript. See use of legal name for more information on where we use your legal name and how to register a legal name change with us.

When you apply for graduation, you'll specify the name you want on your diploma.

Including your Indigenous or traditional name on the diploma

If you are an Indigenous student, you can include your traditional name alongside your legal name on your diploma. However, the application for graduation does not currently support many of the characters found in Indigenous languages.

Please submit your application for graduation without your traditional name. You can then send an email to degrees@uvic.ca with your student number and your full name as you would like it to appear on your diploma.

Receiving your diploma

We'll email you in mid-March (spring graduation) or late September (fall graduation) with options for receiving your diploma. Your diploma will be ready about one week after the Senate approves your graduation.

Make sure you have paid all your outstanding fees and fines. If you haven't, your diploma may be withheld.

Replacement diplomas

You can request a replacement diploma, which is a reprint of your original document. You might want one if yours has been lost or damaged, you have had a name change, or if you are converting your Bachelor of Laws degree to a Juris Doctor degree.

If you did not receive your original diploma, contact degrees@uvic.ca before you submit a request for a replacement.

Request a replacement diploma

Convocation

Visit UVic Ceremonies for information about convocation, grad photos and more.

Post-Graduation documents

In addition to your diploma, these documents provide proof of graduation.

Official transcript

A "credential granted" section will be added to your transcript on your graduation date.

Certificate of degree completion

A certificate of degree completion bears the Registrar's signature and the university seal. This document can be provided to employers, agencies and in support of international work visas.

Need help?

If you need to change information on your application or if you have any questions, contact garo@uvic.ca or 250-472-4657.

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