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How to apply

Step-by-step guide

  1. Log into UVic Careers, our online job management system.
  2. You will be taken to the Career Centre.
  3. Select “Search jobs.”
  4. If you see a position that interests you, select the job title to view the job details.
  5. Select the “Submit your resumé/CV to this job” button at the bottom of the page.
  6. Follow the steps to complete your application. The system saves a plain version of your resumé for easy previewing. It also saves your resumé in PDF format. The selection committee will see the original formatting.
  7. Review your application on the preview screen. It will appear in plain text. However, the selection committee will see your formatted resumé.
  8. Use the edit icon to make changes.
  9. When you are satisfied with your application, select the “Finish” button to submit your application.
  10. You will receive a message that you have successfully completed the application process.

 You can find more details in our browse and apply for opportunities quick guide.

Current UVic employees applying for a position through the UVic Careers system must sign in using their NetLink ID.

Manage your application

You can log into the Career Centre to check your resumé/CV submission history at any time. You can also check the status of current applications.

You can log in and edit your resumé/CV profile or personal information at any time. The hiring manager will review your resume as it is on the closing date.

You don’t have to complete your whole application at one time. As long as you save your work, you can log in to UVic Careers at a later time to complete your resumé, cover letter and application.

If you’re under consideration for the position, you will receive an email from the hiring administrator outlining the process and next steps. Due to the volume of applications received, only applicants under consideration for an interview will be contacted directly by the hiring manager.

Resumés & cover letters

You need to submit a separate application for every competition you want to apply for. However, you will need to use the same resumé for all your applications unless you want to make changes to the resumé/CV profile you have saved.

You can also attach supporting documents (portfolios, letters of reference, certificates, etc.) to your resumé and cover letter. After you have created a resumé/CV profile, go to the Career Centre tab and select “resumé/CV attachments.” You can upload up to 10 documents of your choice. You may manage your attachments from the Career Centre – My Resume – Resume Attachments.

If you are applying for multiple positions, be aware that hiring managers can view all versions of your cover letter or application in the system. They are aware of the confidentiality and will only review the documents you intended for the specific competition. Please ensure you title your attached documents clearly

Sign up for UVic Careers notifications

You can create job search agents from the Career Centre menu. A job search agent allows you to save a search for a particular job opportunity. Once you've set up a job search agent, you'll be notified when a job that matches your search criteria is posted on the UVic Careers site.

More details are available in our job search agents quick guide.

Opportunities for faculty & librarians

Each UVic faculty/department coordinates their own faculty and librarian search and hiring process. We post all of these postings on faculty and librarian positions. You will find information on how to apply listed at the bottom of each individual job posting.

Frequently asked questions

If you are a current UVic employee, an account will be automatically created for you. You’ll need your NetLink ID and password to log in. 

 If you’re not a UVic employee, you’ll need to set up a user email and password.

Yes. Over 160 public computer workstations are available in the Mearns Centre for Learning (McPherson Library).

Workstations are also available for drop-in use in the student computing facilities in the Clearihue, Business and Economics, and Human and Social Development buildings.

If you are not currently a UVic staff member, faculty member or student, you must pay a fee to access our computing facilities.

You can apply online or visit any of the student computing facilities on campus for help.

You can also contact the UVic Computer Help Desk at 250-721-7687 or helpdesk@uvic.ca.

You don’t have to, but if you use a non-UVic user name and password, the system won’t recognize you as an internal applicant. If you want your internal employee status reflected on your application, you must log in with your NetLink ID.

You must be a member of CUPE 951 or CUPE 917. Please review the collective agreements for your employee group for more details.

If you qualify to apply for an internal CUPE competition, you must log into the UVic Careers system with your UVic ID and include your employee number when completing the application form. If you don’t, the system will not recognize you as an internal applicant.

New opportunities are posted Monday to Friday.

UVic collects your personal information in any application in order to assess your qualifications and suitability as a potential employee of UVic. Your information will be reviewed by Employment Services staff at Human Resources and UVic managers with hiring-related duties within the department you’re applying to. UVic will not disclose this information to third parties unless we are legally required to do so.

UVic respects your right to privacy and we take our responsibilities regarding the collection, use and disclosure of your personal information seriously. UVic is subject to the BC Freedom of Information and Protection of Privacy Act (FOIPPA). We have made appropriate security arrangements to protect the personal information in our care against risks like unauthorized access, collection, use, disclosure and disposal.

We collect and analyze confidential equity data to monitor our progress towards an equitable workforce and to advance employment equity. UVic is required to report to the BC Human Rights Tribunal and show our progress towards equitable employee representation. Finally, maintaining the survey allows UVic to be ready if we fall within the Federal Contractors Program in the future.

For more information about UVic’s work in this area, please see our employment equity plan.

The information can only be accessed by select employees in the Human Resources office.

Your response will only be shared with hiring managers if the competition is identified as a preferential or limited hire competition.

Need help?

If you have more questions or need assistance, please contact the Human Resources department at uviccareers@uvic.ca.

For technical difficulties with UVic computers, please contact the Computer Help Desk at 250-721-7687 or helpdesk@uvic.ca.

If you have a disability and anticipate needing accommodations for any part of the application and hiring process, contact Belinda Fontes, HR programs and project manager, at uviccareers@uvic.ca. Any personal information you provide will be maintained in confidence.

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