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How to apply

Step-by-step guide

  1. Log into UVic Careers, our online job management system.
  2. You will be taken to the Career Centre.
  3. Under job search, select “search jobs.”
  4. If you see a position that interests you, select the job title to view the job details. For most positions, a more detailed job description will be attached at the bottom of the posting.
  5. Select the “apply to this job” button at the bottom of the page.
  6. Follow the steps to complete your application. After you click “upload resumé”, the system saves a plain version of your resumé for easy previewing. It also saves your resumé in PDF format. 
  7. Review your application on the preview screen. It will appear in plain text. However, the selection committee will see your formatted resumé that you have already attached in the first step.
  8. Click into the resumé text box to make edits.
  9. When you are satisfied with your application, select the “finish” button to submit your application.
  10. You will receive a message that you have successfully completed the application process.

Current UVic employees applying for a position through the UVic Careers system must sign in using their NetLink ID in order for the system to recognize you as an internal applicant.

Manage your application

You can log into the Career Centre to check your resumé/CV submission history at any time under “my resumé/resumé submission history.” You can also check the status of your current applications under this tab.

You can log in and edit your resumé/CV profile or personal information at any time. The hiring manager will review your resume as it is on the posting close date.

You don’t have to complete your whole application at one time. As long as you save your work, you can log in to UVic Careers at a later time to complete your resumé, cover letter and application. Please note that all postings close at 4:00 pm on the posting close date.

If you’re under consideration for a position, you will receive an email from the hiring department outlining next steps.

Please note that the UVic hiring process is decentralized. Due to the volume of applications received, only applicants under consideration for an interview will be contacted directly by the hiring department.

Resumés & cover letters

A well-written resume will help to sell your skills and abilities.

  • list your work experience in reverse chronological order – begin with your most recent job
  • highlight your strengths by explaining your accomplishments and achievements, rather than simply listing your duties
  • customize your resume for the job you are applying for and explain how your skills and abilities meet the key qualifications in the job posting
  • align your skills and experience with the job description
  • tie your work directly to the role qualifications
  • if you are a recent university graduate or have limited work experience, include school-related projects or coursework that demonstrate relevant skills and knowledge

You need to submit a separate application for every competition you want to apply for. However, you will need to use the same resumé for all your applications unless you want to make changes to the resumé/CV profile you have saved.

You can also attach supporting documents (portfolios, letters of reference, certificates, etc.) to your application. After you have created a resumé/CV profile, go to the Career Centre tab and select “my resumés/attachments.” You can upload up to 10 documents of your choice. If you are actively applying for jobs, please ensure that you regularly manage your attachments and delete old attachments for positions that have been filled.

If you are applying for multiple positions, be aware that hiring managers can view all versions of your cover letter or application in the system. They are aware of the confidentiality and will only review the documents you intended for the specific competition. Please ensure you title your attached documents clearly.

Sign up for UVic Careers notifications

You can create job search agents from the Career Centre menu. A job search agent allows you to save a search for a particular job opportunity. Once you've set up a job search agent, you'll be notified when a job that matches your search criteria is posted on the UVic Careers site.

Get more details about how to set up your own job search agent in our job search agents quick guide.

Frequently asked questions

If you are a current UVic employee, an account will be automatically created for you. You’ll need your NetLink ID and password to log in. You will need to ensure that your UVic email is set up as your preferred email on your staff profile.

If you’re not a UVic employee, you’ll need to set up a user email and password.

If you are already an employee or student and you have a NetLink ID, you may use a computer workstation in the Mearns Centre (McPherson Library). 

Otherwise, you can go to any Greater Victoria Public library to use a public workstation. Another option for you to consider is to register at WorkBC for free self-serve services that entitle you to use computers in their various centres for job search related work.

UVic uses a number of business applications to support the university’s business needs. You may see these ones in job descriptions:

  • FAST: the Millennium FAST (Fast Administrative Support Tools) Suite is an administrative software solution developed for the higher education market
  • Banner: the university’s centralized ERP (enterprise resource planning) system
  • Cascade: the centrally-managed web content management system (WCMS) UVic uses to manage and publish website content

You can apply online or visit any of the student computing facilities on campus for help.

You can also contact the UVic Computer Help Desk at 250-721-7687 or helpdesk@uvic.ca.

You don’t have to, but if you use a non-UVic user name and password, the system won’t recognize you as an internal applicant. If you want your internal employee status reflected on your application, you must log in with your NetLink ID.

You must be a member of CUPE 951 or CUPE 917. Please review the collective agreements for your employee group for more details.

If you qualify to apply for an internal CUPE competition, you must log into the UVic Careers system with your UVic ID and include your employee number when completing the application form. If you don’t, the system will not recognize you as an internal applicant.

New opportunities are posted Monday to Friday.

UVic collects your personal information in any application in order to assess your qualifications and suitability as a potential employee of UVic. Your information will be reviewed by Employment Services staff at Human Resources and UVic managers with hiring-related duties within the department you’re applying to. UVic will not disclose this information to third parties unless we are legally required to do so.

UVic respects your right to privacy and we take our responsibilities regarding the collection, use and disclosure of your personal information seriously. UVic is subject to the BC Freedom of Information and Protection of Privacy Act (FOIPPA). We have made appropriate security arrangements to protect the personal information in our care against risks like unauthorized access, collection, use, disclosure and disposal.

We collect and analyze confidential equity data to monitor our progress towards achieving an equitable workforce and to advance employment equity.

This data also allows us to fulfill reporting requirements connected to our special program with the Office of the BC Human Rights Commissioner which encompasses UVic’s right to conduct limited and preferential hiring searches for designated groups.

Currently, the groups which fall under the purview of this program are: women; Indigenous peoples; persons with disabilities; members of visible minorities; and Black identifying individuals.

For more information about UVic’s work in this area, please see our equity action plan.

The information can only be accessed by select employees in the Human Resources office.

Your response will only be shared with hiring managers if the competition is identified as a preferential or limited hire competition.

Need help?

If you have more questions or need assistance, please contact the Human Resources department at uviccareers@uvic.ca.

For technical difficulties with UVic computers, please contact the Computer Help Desk at 250-721-7687 or helpdesk@uvic.ca.

If you have a disability and anticipate needing accommodations for any part of the application and hiring process, contact uviccareers@uvic.ca. Any personal information you provide will be maintained in confidence.