Registrar services & systems

The Office of the Registrar and Enrolment Management (OREM) provides a wide variety of services to support students, faculty and staff members.

Academic calendar

UVic's academic calendar is maintained and published by Curriculum & Calendar. Updates are published three times a year: May (Cycle 1), September (Cycle 2) and January (Cycle 3).

• Current calendar: uvic.ca/calendar
• Upcoming calendar: uvic.ca/calendar/future

Visit Curriculum & Calendar's Sharepoint site for calendar timelines, update summaries, training and other resources.

Course scheduling

Course scheduling is a collaborative process between OREM and academic units. It's a complex challenge that balances the needs of students and instructors with the availability of classroom spaces and other teaching resources.

Final exams

Student Support Services works with academic units to coordinate final exams that take place during the official exam period. Instructors can choose to schedule, print and store your exams by yourself (with help from your department/school) or have these services provided by OREM.

Final grades

It's important for instructors to submit final grades by the Senate deadlines. Late and overdue grades may affect students in a number of ways:

• eligibility for graduation/convocation
• eligibility to reregister
• scholarships and awards
• admission to graduate programs.

Student-information systems

Registrar Information Systems maintains and supports many of UVic’s student-information systems, including administrative tools and the student registration portal.

Contact stuadmin@uvic.ca for student-information system support and troubleshooting, questions about access, requests for custom reports, or to report an error.

Access to student-information systems is subject to university policy and must be requested by the employee’s supervisor or that supervisor’s delegate. See the access information page for general and system-specific access instructions.

The OREM resource library is available to UVic staff and faculty. Training is available on request: contact stutrain@uvic.ca. Questions are always welcome.

Department names and codes

Official university departments are determined through the Board of Governors. Registrar Information Systems maintains the list of department names and codes in Banner, which includes processing change requests and communicating updates to campus partners.

OREM updates

Faculty and staff can sign up to receive important updates and information from OREM. Choose which emails you'll receive and update your subscription preferences at any time.

Contact us

OREM offices are open from Monday to Friday (excluding statutory holidays). Hours vary by location.