Exam information for instructors

Exam submission: final copy

The original copy of an exam must be submitted with the salmon "Exam Control/Order Form" to the Office of the Registrar five (5) working days prior (no exceptions) to the scheduled date of the examination, attention:


Exam instructions and submissions

Instructions and information for exam invigilators

  • Photo identification will be required from all invigilators.
    • If the designate is unable to pick up the exam, invigilators are responsible for making arrangements for substitution.
    • Changes must be reported to the Exam Clerk by email at exams@uvic.ca well in advance of changes.
  • Exams not picked up within the above hours will be held at Campus Security.
  • Exams should be checked before leaving the Office of the Registrar.
  • Exams must be picked up from Room A109, Jamie Cassels Centre, Main Floor, Office of the Registrar.
    • Exams are available for pick up two business days prior to the scheduled exam date.
    • Office hours: Monday to Friday, 8:00am to 4:00pm.
      • Evening exams not picked up by 4:00pm on the day of the exam, or weekend exams not picked up by 4:00pm on the preceding Friday, will be held at Campus Security
    • Photo identification is required.
  • Invigilators are encouraged to pick up exams well in advance to allow adequate time for review and make changes if needed.
  • All invigilators picking up exams from the Office of the Registrar must be listed on the Final Exam Schedule online.
    • If someone other than the listed invigilator(s) will be picking up your exam, please notify the Exams team by email at exams@uvic.ca well in advance.
  • Please park in the loading zone in front of Jamie Cassels Centre to avoid parking citations.
    • Any car parked in a metered space must pay the meter and is responsible for any citations received.

To cancel scheduled examinations, notify the Examination Clerk - Office of the Registrar, by email immediately:

Students registered with the Centre for Accessible Learning (CAL)

For students registered with the Centre for Accessible Learning (CAL), please indicate on your Exam Arrangement Form that "CAL staff will pick up" the exam at the Office of the Registrar. If you are preparing your own exam you must supply CAL with a copy of the exam.

  • Contact CAL at 250-472-4087

Accommodation of religious observances

See the academic calendar for more information.