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Grades, transcripts & diplomas

Information about exams has moved to our new Final exams page.

Grades

Instructors are required to submit grades within seven (7) days of the last activity of the course:

  • the last day of classes (if there are no final assignments or exams)
  • the due date for your last assignment (if it is due after the last day of classes)
  • the date of your final exam

Contact your instructor if this time period has passed and your grade has not yet appeared on your academic record.

You can find the percentage grade, the corresponding letter grade and comparative grading information on your official and administrative transcripts.

Requesting a grade review

If you don't agree with your grade, discuss it with your instructor first. If you still believe you should receive a higher grade, you may request a formal grade review. This is only a review. It does not guarantee that your grade will improve.

To request a formal grade review, you need to fill out a Request for Review of Assigned Final Grade form. There is a $25.00 per course charge for a formal review. If the grade goes up, you'll receive a refund.

Grade point average (GPA)

Your grade point average (GPA) is an average of points you've achieved based on your performance in your courses. We calculate it for:

  • one session
  • your whole degree
  • for graduation

Each GPA calculation is used for different decisions.

Transcripts

Your history as a student at UVic is documented in official and administrative transcripts.

  • Official transcripts are confidential and can only be released when ordered by students and alumni.
  • Administrative transcripts can be viewed by students at any time in Online tools.

Academic standing

Your academic standing is based on your academic performance in a given session. You can be in good standing, placed on academic probation or required to withdraw, detailed below.

Diplomas and graduating documents

A diploma is an official document that shows you have successfully completed an academic program. You'll receive your diploma after your graduation has been approved by the UVic Senate.

Diplomas and graduation documents

The Fall 2022 graduating class will be the first to receive UVic's new diplomas, featuring heavier paper, foil seals and enhanced security features. In addition, diplomas for most degree programs will include students' primary areas of study.

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