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Students

Using your CAPP report

Your Curriculum, Advising and Program Planning (CAPP) report is a personalized checklist that compares your course history to the requirements for your program. It helps you track your progression by showing what you've completed, what's in progress, and what requirements you still need to satisfy before you can graduate. It can also be used to help you plan your registration for upcoming terms.

CAPP allows you to track the specific requirements you need to complete, but should always be used alongside the academic calendar.

 If you have any difficulties interpreting your evaluation or understanding a particular requirement, contact your academic adviser.

Access your degree evaluation

Understanding your report

Your report consists of three main sections, with each section including one or more "areas" that group related information together.

Summary information

Information on your enrolment and degree status, as well as lists of:

  • courses excluded from use in your report
  • courses not eligible for use in your credential, including failed and incomplete courses
  • transfer credit you've received
  • all UVic courses completed or in progress

Program requirements

The specific unit and course requirements for your program of study, as well as any other requirements you may need to satisfy before you can graduate, including:

  • Academic Writing Requirement (AWR)
  • summarized lists of courses that meet the residency and upper-level unit requirements for your credential
  • faculty-specific requirements that apply to your program
  • program requirements
  • progress in co-operative education or work experience components

Most areas in this section will list the specific requirements or criteria for completion below the title. Each area and requirement will indicate if it is not met, in progress, or complete.

Elective courses

Courses in this section are not being used to fulfill a requirement within your program, but will be counted towards the minimum number of units required for your degree, certificate or diploma. UVic refers to these courses as "electives".

If you believe any course showing as an elective should instead be applied toward a specific requirement of your program, please contact your advising office to review your evaluation.

Frequently asked questions

General

  • You should review your report before and after registering for courses, prior to meeting with an adviser, any time after a change is made to your program (such as adding a minor) and before you apply to graduate.
  • Your report is automatically updated when a change is made to your declared program or course registration.

  • The "catalog term" identifies the academic calendar that is being used with your degree evaluation. The requirements you see in your evaluation will match what was published in the calendar for that specific term.
  • In some cases, it's possible to change your catalog term in order to change your program requirements.

  • If you've completed all of the requirements for your credential and program, you will see a banner displayed at the top of your report which states "All requirements complete or in progress (IP) subject to final check by Records Services".

  • Contact your adviser if you believe any information on your CAPP report is incorrect.

Programs

  • If you are enrolled in more than one credential (such as a concurrent bachelor’s degree and certificate program) a report will be available for each credential.
  • When you access your CAPP report, you'll be asked to choose a credential. To switch credentials, close your current CAPP report and start again.

  • CAPP can only show a report for your current program.
  • Contact your adviser if you want to see how any program changes would impact your academic progression.

  • For honours students who need a minimum GPA in upper-level courses and who have applied to graduate, your graduating GPA will be calculated once final grades have been submitted.
  • GPA calculations typically happen at (or slightly after) the end of the academic session.
  • If you have questions about your GPA (sessional, cumulative, or graduating), contact your records officer.

Courses

  • The following courses are not used in your evaluation:
    • Failed and incomplete courses
    • Other insufficient courses (repeated or with credit limitations)
    • Excluded courses (based on restrictions in your program)
  • Contact your adviser if you feel that any courses have been applied incorrectly.

  • Not all requirements can be checked automatically by CAPP. For most manual checks, an adviser will clear the information once grades are submitted.

  • Failed and incomplete (N grade) courses cannot be used towards either university or program requirements.
  • In most cases, repeated courses do not count towards university or program requirements.
  • If you repeat a course that's required for your program, contact your adviser to discuss an adjustment to your evaluation.