Gender inclusion services for students, staff and faculty

Name on your OneCard

ONECard is an essential piece of identification for all UVic students, faculty, staff, retirees, alumni and affiliates. You can have the first name that you use on your ONECard; it does not need to be your legal first name. To get your ONECard, everyone needs to bring a government-issued ID as part of their identification, though the first name on your government-issued ID does not need to match the name you’d like to use on your ONECard. A copy of this ID document is retained by the ONECard office in its confidential files.

If the first name you use is not a derivative of your legal first or middle names, you will need to contact the ONECard manager to issue your card. This is because the front line clerks do not have the authority to change a name in the computer system, aside from variants of legal first or middle names. You can contact the manager ahead of time by phone or email, or let them know at the front desk that you want a different name from your legal name on your card. If you let the employee know that you’d like a chosen name on your card, you will be told, “a preferred name on a card is coordinated by the manager,” and will be provided with a business card to contact the manager and arrange a meeting.  

The manager can ensure that the name you use is showing in the university computer system under the heading “preferred name.” The manager can also retain a copy of the Photo ID provided in a secure location. Finally, working with the manager also ensures that the conversation can happen in privacy rather than at the busy front desk. 

More details are on this page; scroll down to the item “Specifying your preferred first name.” You can also email the manager directly at . There is a $20 charge for replacing the ONECard. However, your first card as a member of the campus community is free.

Gender inclusive washrooms on campus

There are now several multi-stall, gender-inclusive washrooms in the Student Union Building (SUB) that were established by UVic Pride and the UVSS. There are also many single-stall inclusive washrooms on campus; some are labeled with images for the facilities inside (e.g., images of a toilet or urinal) and are open for people of all genders. However, others are still labeled as male or female.

Gender-inclusive washrooms map (PDF)
Gender-inclusive washroom location list (PDF)

Athletics and CARSA Facilities

Inclusive washrooms, change rooms and weight room: CARSA has four gender-inclusive single-stall change rooms that have showers. Any patron can access either the gender-inclusive single-stall change room or the gendered change room. Gender-inclusive signage will be installed soon. Signage in the weight room is gender-inclusive. The weight room is open to persons of all genders and does not have gender-restricted areas.

Intramural participation rules. UVic Athletics and Recreation strives to provide welcoming opportunities for all participants and to enhance well being, participation and a sense of community on campus through intramural sport. They have created two Divisions for participation as follows:

  • Open Category: Men, Women, Two-Spirit, Trans, Non-Binary
    This category welcomes individuals of all genders to participate. When participants sign up for a team, they are not asked to provide or state their gender. 
  • Co-Recreation Category: Men, Women, Two-Spirit, Trans, Non-Binary
    This category welcomes individuals of all genders to participate. However, teams must adhere to a maximum number of self-identified men. Please refer to each sport for those specific guidelines as they vary per activity and number of participants on a playing surface.

If you encounter discrimination or harassment

We recognize that trans, Two-Spirit and non-binary individuals have in the past and may still experience harmful actions or encounters at UVic. This is an unfortunate reality.

If you encounter discrimination or harassment related to your gender identity or expression—whether on campus, in the classroom, residences, or elsewhere—UVic has resources to provide support. Please note that while our policies can address incidences that occur within our university’s jurisdiction, we provide support and referrals to everyone, regardless of where the incident occurred.

If you need immediate help, you can contact Campus Security or see other options on this page (click on “Emergency support”). Campus Security are available 24/7 and will address immediate concerns and link you with on and off-campus resources. All staff have gone through sexualized violence training, and many have training in working with diverse cultures.

For non-emergency concerns, we encourage you to contact Equity and Human Rights. Our office is responsible for supporting all members of the UVic community who have experienced discrimination, harassment or sexualized violence, or have questions or concerns related to these topics. We can have a confidential conversation with you to hear what you have experienced, and discuss options.

The Anti-Violence Project (AVP) provides support, education and resources to all students, staff, faculty and other community members who have been impacted by gender-based violence, whether by experiencing it directly, supporting someone who has, or by causing harm themselves. Their services can be accessed during drop-in hours or by appointment, and are provided by staff and volunteers with training and lived experience supporting and being trans, non-binary and two-spirit folks.

The Office of Student Life (OSL) administers the university’s Resolution of Non-Academic Misconduct Allegations Policy (AC1300). They are a resource for questions and concerns about student conduct on campus or in university activities. As part of the university’s commitment to promoting a safe, respectful and environment, this policy addresses student conduct that harms or threatens any member of the University Community or public. OSL can review reports about student conduct that endangers the health, safety or well-being of any community member. They can discuss options for response and support and can investigate formal allegations of non-academic misconduct. Staff at the Office of Student Life are committed to engaging with ongoing training and review of their approach to working with students through a Trauma-Informed lens.