Outgoing exchange

Outgoing exchange students

Applications for Fall 2017 and Spring 2018 are due by Monday, February 20th at 12:00 noon in the Law front office. Download the application form here



Destinations and important dates

We currently have student exchange agreements with the law faculties of the following universities:

Host University Fall 2017 Spring 2018 Host Application Deadline Fall 2017 Host Application Deadline Spring 2018

National University of Singapore (Singapore) Factsheet '17-18

Aug to Dec Jan to May April 22 October 1
University of Hong Kong (Hong Kong, PRC) Factsheet '17-18 Sept to Dec Jan to May March 31 September 1
University of Limerick (Limerick, Ireland) Factsheet '17-18 Sept to Dec Jan to May June 30 October 31
University of Sydney (Sydney, Australia) Program Guide: Fall 2017 & Spring 2018  Spring & Fall 2018 Jul to Nov

Feb to Jun

April 30 November 30
Utrecht University (Utrecht, Netherlands) Factsheet '17-18 Sept to Jan Feb to Jun May 1 (tbc) October 1 (tbc)
Victoria University of Wellington (Wellington, New Zealand) Factsheet 2017 Jul to Nov Feb to Jun May 1 (tbc) December 1 (tbc)
Vrije University Amsterdam (Amsterdam, Netherlands) Factsheet '17-19 Sep to Feb Feb to Jun April 1 October 1
Arizona State University (Tempe, Arizona) Aug to Dec Jan to May n/a n/a
Kyushu University (Fukuoka, Japan) Oct to Mar Apr to Aug *Instruction is in Japanese. See Associate Dean, Academic and Student Relations.

Information about the exchange programs can also be found on the websites of our partner institutions. We may be able to connect you with UVic law students who are currently on an exchange, have previously gone on exchange, or students here on exchange.

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Applying to the program

To view the powerpoint presentation presented at the Exchange Information Session in 2017, click here.

Download the application form or pick up a copy at the Faculty of Law main office. Complete the form, attach your unofficial law school transcripts and a CV or resume to the application, and submit it to the Associate Dean's office before the application deadline.

If you are applying for more than one institution or different terms at the same institution, you must indicate your choices in order of preference on your application. Please do not submit duplicate application materials.

Please note: Upon notification of an offer of placement in the exchange program, each successful applicant will be assessed a non-refundable administation fee of $150. Offers will not be considered accepted until a cheque made out to University of Victoria, Faculty of Law is received.  

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Selection criteria

Selection is done by the exchange program committee, which is comprised of one associate dean, one member of faculty, and one student selected by the LSS. The criteria used in the selection process include (but are not limited to):

  • Minimum GPA of 4.5 (B average). Cumulative GPA is used but your most recent academic performance may also be taken into account.
  • Academic performance relative to other applicants (this factor is given significant weight).
  • Your year in program (consideration of whether you will have other opportunities to pursue an exchange).
  • Reason(s) for wishing to participate in the exchange (how does the exchange fit with your academic or career goals?)

You will be notified of the results of the selection process as soon as possible after the committee's selection meeting.

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Applying to the host university

If you receive an offer of a place in an exchange program, you must notify the associate dean to accept or decline the offer as soon as possible. Once you have accepted a position, you are expected to carry through with the exchange.

After we inform the host institution of our nominees, you must complete the application process for that institution. It is your responsibility to deal directly with the host university during that process. The host institution makes the final decision regarding admission to the exchange program.

After your acceptance by the host institution and if you have RCSD-mandated accommodation measures, you must immediately contact your host institution to arrange for your accommodation while attending their university. You should send them your current RCSD memo. If you do not have a copy, you may obtain one from the office of the Associate Dean, Academic and Student Relations.

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Course program and credits

You must ensure that you meet credit requirements (total of 14.5 to 16.5 units per year in the program) so plan your exchange and UVic terms accordingly. We recommend that you complete 8.0 units in the UVic part of your year as it may be difficult to register in a program of courses at the host university that is worth more than 6.5 UVic units.

The number of credits you receive for your exchange term depends on the specific program of courses you have approved by the associate dean, academic and student relations. Full time students must complete the equivalent 6.5-7.0 UVic units at the host institution.

You may not pair a full-term clinical program (LAW 350A The Law Centre - 7.5 units) with an exchange term in one academic year, but you may do the clinical term in either second or third year and participate in an exchange the other year.

The associate dean must review and approve all proposed courses during an exchange. This means keeping in touch with the associate dean's office after you arrive at the host university to provide your contact information and final course list for the exchange term.

If the exchange term will be the final term of your law degree, you must have completed all mandatory upper year courses.  If you commenced first year Law in 2012 or later, you must have completed:

  • LAW 301 The Administrative Law Process
  • LAW 315 Business Associations
  • LAW 360 Legal Ethics and Professionalism
  • LAW 390 Major paper -or- LAW 388 Advanced Legal Research and Writing

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Registration and transcripts

While on exchange, you will be registered in LAW 352 for the number of credit units approved for the courses you will be taking at the host university.

You will receive a COM grade on your UVic transcript when the term is successfully completed and an official transcript has been received from the host institution. Grades obtained during the exchange term are not listed on the UVic transcript. You must apply to the host institution to obtain a transcript of your exchange term grades to use for employment and other purposes.

Host universities are expected to send us an official transcript directly but sometimes this requires your assistance (eg the University of Hong Kong requires that you request the official transcript and ask that it be mailed to the faculty).

We must receive official transcripts of the exchange term grades by May 1 for students seeking to graduate in the spring (June convocation).  

IMPORTANT NOTE: If your exchange term is your final term and it is in the spring you will not convocate in June because your final grades will not be available in time. An official transcript from your host institution is required to assess your eligibility to graduate. If you apply to graduate in June, your application is not transferrable to another convocation and the fee is not refundable. Therefore, you must make another application and pay the fee again. While our partner institutions do their best to expedite your final transcripts, we must respect their administrative processes in these matters and we do not send them letters or emails requesting that they provide early results for UVic students. 

After an official transcript is received from the host institution and it is determined that you are eligible to graduate, you may request a "letter of degree completion" from the Associate Dean's office. This is usually sufficient for the law societies to enable you to commence articles or the bar admissions courses. It is your responsibility to check with the relevant law society as to their requirements in this regard and if your final grades will not be available in time for you to begin articling or clerking or a bar admission course at your preferred date, to make the necessary adjustments with your Principal and/or law society. Past experiences indicate that law societies value international experience and they are willing to permit a later start so long as arrangements are made well in advance.

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Fees and funding information

Please note: Upon notification of an offer of placement in the exchange program, each successful applicant will be assessed a non-refundable administration fee of $150. Offers will not be considered accepted until a cheque made out to University of Victoria, Faculty of Law is received. Please mail or drop off your cheque to the Assistant to the Associate Dean (LAWF 102). 

You are responsible for ensuring you have sufficient funds to engage in the exchange. We have no special funds available to subsidize you for this purpose. During your exchange your tuition and fees are paid to the University of Victoria for a term of coursework at the host university. UVic does not pay tuition and fees to the host university and you may be responsible for some minor administrative fees there.

Resources for your exchange:

  • Faculty of Law bursaries – you remain eligible for Faculty of Law bursaries
  • Student International Activities Fund (SIAF) – established by the International Office to support full time UVic students participating in international activities, including participation in international exchange programs organized by UVic. There are three competitions for the grant per year: March, July and November. More information and application forms are available on this page.
  • The Student Awards and Financial Aid website has helpful information regarding student loans.
  • See UVic International Office for other relevant information and resources.

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Student responsibilities

You are responsible for:

  • All travel arrangements and expenses.
  • All housing costs and housing arrangements: some host universities assist with housing information and in some cases on-campus student housing units may be available for rental. See the host university websites for more information.
  • Travel and health insurance: adequate health insurance is mandatory during an exchange and you are responsible for ensuring that you have adequate insurance coverage during the period of the exchange; the UVic student health plan does not cover you on exchange terms so you must arrange your own coverage.
  • Dropping courses: you must drop any UVic courses in which you are registered for the exchange term period as soon as plans for the exchange are firm.
  • Visa / immigration requirements: it is your responsibility to find out what is required and to make the necessary arrangements. Contact the consulate / embassy of your host country for up-to-date information on student visa requirements (see list below). The host institution may also be able to provide information in this regard.
  • After your acceptance by the host institution and if you have RCSD-mandated accommodation measures, you must immediately contact your host institution to arrange for your accommodation while attending their university. You should send them your current RCSD memo. If you do not have a copy, you may obtain one from the office of the Associate Dean, Academic and Student Relations.

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International consulates and embassies 

Australia

Australian High Commission
Suite 710-50 O'Connor Street
Ottawa, Ontario
K1P 6L2

Tel: (613) 236-0841
Fax: (613) 216-1321
Visas: (613) 216-7603

Website: www.immi.gov.au

Hong Kong





Embassy of the People's Republic of China
515 St. Patrick Street
Ottawa, Ontario
K1N 5H3

Tel: (613) 789-3434
Fax: (613) 789-1911

Website: ca.china-embassy.org/eng/

Ireland








Embassy of Ireland
Suite 1105, 130 Albert Street
Ottawa, Ontario
K1P 5G4

Tel: (613) 233-6281
Fax: (613) 233-5835

Website: www.embassyofireland.ca 

Japan

Consulate-General of Japan in Vancouver
900-1177 West Hastings Street,
Vancouver, BC
V6E 2K9

Tel: (604) 684-5868

E-mail: 
Website: http://www.vancouver.ca.emb-japan.go.jp/

Netherlands






Consulate General of the Netherlands
Suite 883, Three Bentall Centre
PO Box 49068, 595 Burrard Street
Vancouver, BC
V6C 2B3

Tel: 1-877-388-2443
Fax: (604) 684-3549

E-mail: van-ca@minbuza.nl
Website: http://canada.nlembassy.org/

New Zealand





Visa applications from Canada are sent to:
New Zealand Visa Application Centre
1120 19th Street NW, Suite 415
Washington, DC  20036

Tel: 1 (202) 223-3400
Fax: 1 (202) 223-3900

Email:
Website: http://www.nzembassy.com/canada 

Singapore

Consulate General of the Republic of Singapore
Suite 1700, 1095 West Pender Street
Vancouver, BC
V6E 2M6

Tel: (604) 622-5281
Fax: (604) 685-2471

E-mail: van@sgmfa.gov.sg
Website: http://www.mfa.gov.sg/content/mfa/overseasmission/vancouver.html

United States



United States Consulate General - Vancouver
1095 West Pender Street
Vancouver, BC
V6E 2M6

Tel: (604) 685-4311

Website: http://vancouver.usconsulate.gov/

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Faculty regulations for exchange term

Approved by Faculty Council May 18, 1988.

Amended version approved by Faculty Council Feb. 16, 1996.

1.  Availability

1.1   A full-time law student from the University of Victoria may enroll in the law faculty of another university and complete courses from that law faculty for 6 to 8 units of credit towards his/her U. Vic. law degree provided the conditions prescribed by the regulations are met. Part-time law students may also enroll in the law faculty of another university and the requirements will be modified appropriately and in accordance with the Faculty's regulations on part time studies.

1.2   Where there is an approved exchange agreement in place, the credit will be designated on the U.Vic transcript as Law 352 Exchange Law Term. Where there is no such agreement in place, individual student proposals will be dealt with on a letter of permission basis.

1.3   The law student from the University of Victoria may enroll in the law faculty of another university and complete courses from that law faculty for fewer than 7 units of credit towards his/her U.Vic. law degree, provided the conditions prescribed by the regulations are met (i.e. only with the permission of the Associate Dean or where the student has been granted part-time status by the Faculty).

2.   Conditions of Exchange

 2.1   An Associate Dean, one other member of faculty, and one student nominated by the LSS will form a committee known as the Exchange Term Committee.

2.2   The Exchange Term Committee will select students for exchange terms under exchange term agreements between the University of Victoria Law Faculty and other law schools. The Committee will also decide upon whether one-time exchange programs proposed by individual law students will be approved on an individual basis.

2.3   The Associate Dean must also approve the specific program of student work at other law schools for credit to be given for that work towards the U.Vic law degree.

2.4   When approving proposals for exchange and the specific program of work, the Associate Dean will also determine the equivalent University of Victoria unit value for each Course proposed to be taken at the other law school or for each course proposed as part of a general exchange agreement with another law school.

2.5   When determining the equivalent unit value, the Associate Dean will normally require that the same number of instructional hours be provided in the course at the other university as would be required at the University of Victoria Faculty of Law in a course for the equivalent unit value.

2.6   No student will receive credit from courses taken at another law school towards his/her University of Victoria law degree for more units than the equivalent University of Victoria unit value for those courses as determined by the Associate Dean under paragraph 2.4.

2.7   Ordinarily, a student who intends to apply for an exchange term must do so in lieu of the Law Faculty's 3 unit non-law course options in other faculties.

2.8   A student may apply to enroll in up to two exchange terms. However, in deciding whether to permit a student to undertake a second exchange term the Committee will take into account: (a) the limited availability of exchange terms; (b) whether the student has also taken other term programs in the Faculty of Law; (c) whether the student has taken courses in other faculties at the University of Victoria; and (d) whether enrolling in two exchange terms would provide the student with sufficient common law and Canadian content.

2.9   Students taking courses for credit towards their University of Victoria Law degree at another university must complete a minimum two years of legal education at the University of Victoria, not including the time spent at the other university, in order to receive their degree from the University of Victoria.

3.   Academic Matters

3.1   Students completing units for credit at other universities or completing the Exchange Law Term will receive a Pass/Fail grade for that work on their University of Victoria transcript.

3.2   (DELETED)

3.3   Students taking units for credit at other universities or completing the Exchange Law Term will be bound by the rules of the other university with respect to grading and grade appeals with respect to those units of coursework.

3.4    Where a student is enrolled in the Exchange Law Term and is taking the equivalent of 7 units or more at another university, the student will normally be required to pass all the units taken to receive credit for the term.

3.5   If a student enrolled in the Exchange Law Term does not pass all the units for which she/he is enrolled, the Associate Dean may, in her discretion, permit the student to receive credit for a lesser number of units, equivalent to the units passed by the student, as if the student had been enrolled at the other university under paragraph 1.3.

4.   Funding

4.1   Normally, the cost of pursuing courses for credit at other universities will be the responsibility of the student.

4.2   The Dean will make efforts to establish mutual waivers of tuition for any exchange programs which are approved by the Exchange Term Committee under a general agreement with another university.

4.3   The Dean and the Faculty will explore avenues of funding through scholarships to assist students to pursue their studies at other universities under this program.

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