Introduction to the Collective Agreement & LOUs
July 9, 2026: In June, a new Collective Agreement was ratified between UVic and the Faculty Association. We are actively working on the final version of the new Collective Agreement and will publish a copy to this web page in late July.
In the meantime, we invite you to download implementation and interpretation guidelines, below.
Regular faculty and librarians are unionized under the BC Labour Relations Code and are represented by the UVic Faculty Association. On behalf of its members, the Faculty Association negotiates terms and conditions of employment which are set out in the Collective Agreement (CA) for faculty and librarians.
In British Columbia, the government determines the bargaining schedule and monetary mandate for the public sector (including universities).
Implementation and interpretation guidelines
The following briefing notes relate to the 2025–2029 Faculty and Librarian Collective Agreement, providing guidance to academic leaders on roles and responsibilities:
We will publish a copy of the new Collective Agreement in late July 2026.
Letters of Understanding (LOUs)
Negotiated agreement to Eliminate Course Reviews and Replace with Continuous Learning Activities (April 7, 2026) | Guidance for academic leaders: Continuous Learning Requirement
Conversion
The normal timeline for Teaching Stream Members hired between July 1, 2016 and July 1, 2023 to apply for Promotion and Tenure is to submit a notice of intention to apply for Promotion and Tenure under Article 33.4 by no later than April 15, 2028, to be considered for Tenure in the 2028/29 cycle with conferral of Tenure, if successful, by July 1, 2029. If the Affected Members’ Tenure application is unsuccessful during the 2028/29 cycle, the Affected Members will be subject to the terminal provisions of the Collective Agreement.
Download the Settlement agreement concerning Conversion to Teaching Stream for more information.
Faculty Relations
The Collective Agreement is primarily administered for the university by Faculty Relations and Academic Administration (FRAA), a unit that operates within the office of and reports to the Vice-President Academic and Provost (VPAC).
Contact our team via 250-721-7114 or facultyrelations@uvic.ca, or reach out to a team member directly. Faculty and librarians with questions on the operation of the Collective Agreement should direct them initially to their chair's office/dean's office.
Letter of Appointment
Your letter of appointment is the first part of your contract with the University. It outlines the terms and conditions of your employment and refers to documents which incorporate other terms and conditions.
It is important that you are familiar with the contents of your letter of appointment and referenced documents so that you understand your rights and responsibilities in the work relationship.
Quick reference guide
- Conflict of Interest and Reasonable Apprehension of Bias (Article 49)
- Intellectual Property (Appendix B)
- Conflict of Interest in Student-Faculty Relationships (Appendix C)
- Scholarly Integrity Policy (Appendix D)