Policies & guidelines
It is a condition of employment that members of the UVic community be aware of, and act in accordance with, relevant university policies and procedures.
VPAC policies
The following policies have been approved by the Vice-President Academic and Provost:
- Release from Teaching Responsibilities (course release)
- Procedures on Grading
- Start-up Funds
- Terms and Conditions for Appointment of Associate Deans
- Terms and Conditions for Appointment of Deans
Annual review process
- Associate Dean and Librarian Assessment Criteria
- Annual Merit Increment Principles and Criteria for Deans
Contact vpac@uvic.ca if you have questions about these policies or criteria.
Board & Senate policies
Policies approved by Senate and/or the Board of Governors are housed on the University Secretary website and include:
- Appointment and reappointment of Deans
- Academic accommodation and access for students with disabilities (AC1205)
- Non-remunerated academic appointments & Template
Learn more about non-remunerated academic appointments, including for adjuncts, affiliates and visiting scholars.
Respectful learning and working environments
- Sexualized violence prevention and response
- Discrimination and harassment prevention and response
- Student non-academic misconduct (AC1300)
Academic regulations
The Academic Calendar contains policies and regulations approved by Senate that instructors should be aware of:
- Undergraduate policies
- Graduate policies
- Academic concessions
- Student discipline
- Course delivery modes
- Academic integrity policy
For information about what to include in your course outline, refer to the undergraduate and graduate academic calendars.
Faculty policies
Faculty evaluation
As per the Collective Agreement (s25.3), each faculty has a Faculty Evaluation Policy (FEP) for the evaluation of the work of faculty members. Contact your Dean's office for more information.
Unit standards
As per the Collective Agreement (s13), each academic unit has a written Unit Standard setting out expectations for academic responsibilities and the distribution of assigned duties of faculty members. Contact your Chair/Director's office for more information.
Grading policies
As per the Procedures on Grading, each faculty is expected to have its own grading policy. Access below or contact your Dean's office for more information.
Digital tools & technology
Faculty and librarians are expected to use university systems, technology and digital tools in accordance with applicable UVic policies, standards and guidelines.
UVic's Acceptable Use of Electronic Information Resources (Policy IM7200) applies to university technology including email, Microsoft Teams, Brightspace, administrative systems, networks and other electronic resources.
Teaching and learning
LTI provides guidance on the use of Brightspace and other teaching and learning technologies.
As per the Policy on Academic Integrity, UVic does not permit instructors to use Generative Artificial Intelligence Tools to grade students' work or to determine whether a student has violated the policy.
In your undergraduate and graduate course outline, you should indicate the learning and teaching technologies used in your course.
LTI provides guidance on generative AI for learning and teaching.
Academic service agreements
Independent contractors may be hired to perform a variety of academic services including the development and/or delivery of credit or non-credit courses, seminars and workshops.
UVic also has established requirements for non-remunerated academic appointments, including adjunct, clinical adjunct, affiliate and honorary academic appointments.