Key academic dates

The Collective Agreement is the official source for these dates and related requirements. Review the academic calendar for other academic dates.

January

Supervising librarian to provide a written statement for librarian promotion by January 15
Faculty and librarians to update CV and provide to Unit Head by January 31
Librarians to update biennial plans and complete a mid-cycle review with Unit Head (even years only)
University Librarian to review promotion applications and documentation. Submit to the ACRP by February 1

ACRP to send recommendation on librarian promotion to University Librarian by April 1
Chair/Director to notify faculty member who must be considered for reappointment, continuing appointment, promotion or tenure of documentation and referee nomination dates
Faculty member to notify Chair/Director in writing of their intent to apply for tenure or promotion
Student Experience of Learning Survey
Winter Session (second term) ends
Deans to prepare salary recommendations and submit to the Vice-President Academic and Provost by May 1

Vice-President Academic and Provost to be notified of librarian promotion candidates by May 15
Referee nominee lists for tenure and promotion to be exchanged by May 15
Annual meeting between Chair and faculty members eligible for tenure
Written annual review feedback sent to faculty members by Chairs/Directors
Tenure and or promotion candidates to review committee’s list of referees and select at least two by June 1
Deans engage in their goal setting process with the Provost

Tenure and or promotion committee to review candidate’s list and select at least two by June 15
Spring convocation

Faculty members to prepare materials for Reappointment, Continuing Appointment, Tenure or Promotion and submit to Chair/Director by September 1
Student Experience of Learning surveys

First term classes begin for all faculties
Chairs and Directors to send documentation to referees for tenure and promotion conferring tenure cases by September 15
Faculty members to prepare documentation for promotion applications and submit by October 1
First meeting of the Board of Governors in the new academic year

First meeting of Senate in the new academic year
Faculty members to apply for study leave for the following academic year by October 1
Committee chair to send recommendation for reappointment and continuing appointment to Dean by October 15
Send promotion materials to referees by October 15

Committee chair to send recommendation for tenure or promotion to Dean by November 15
Deans to submit recommendation for reappointment or continuing appointment to Faculty Relations by November 15
Reading break
Fall convocation
Deans to notify faculty member of salary anomaly review decision

Deans to send recommendation for tenure to Faculty Relations by December 15
Librarians to prepare applications for promotion and submit to University Librarian by January 7
Student Experience of Learning surveys
Winter session (first term) ends