This website stores cookies on your computer. These cookies are used to collect information about how you interact with our website and allow us to remember your browser. We use this information to improve and customize your browsing experience, for analytics and metrics about our visitors both on this website and other media, and for marketing purposes. By using this website, you accept and agree to be bound by UVic’s Terms of Use for web and social media privacy.  If you do not agree to the above, you can configure your browser’s setting to “do not track.”

Skip to main content
People Departments Maps Buildings Rooms A-Z
University
of Victoria
Apply Library
Sign in Online tools Sign out
Vice-President Academic and Provost

Retirement planning

Retirement planning is an important step in your career journey. The information below is intended to help as you considering planning your retirement. 

To retire from UVic, you must meet the following criteria:

  • minimum age 55
  • hold a continuing (not term) position with UVic
  • submit an official declaration of intent to retire from employment at UVic

Once you decide to retire, please submit your Notice of Retirement to your Chair/Director or Dean. The Dean's Office will notify Faculty Relations, who will contact payroll and the University Secretary.

The Normal Retirement Date (NRD) for faculty and librarians outlined in the Collective Agreement is on June 30 after turning 65. Please note that your decision regarding your personal retirement timeline may impact eligibility for benefits and/or pension.

Pension

Pension is managed by UVic Pension Services. Regular (continuing) faculty and librarians generally belong to the Combination Plan.

If you are retiring or considering retirement within the next five years, you can apply for a retirement package from Pension Services. It includes a pension estimate and options available to you.

Benefits

Benefits terminate on the last day of the month in which you retire.

UVic does not administer Extended Health & Dental plans for retirees. However, your affiliation with the university grants eligibility for voluntary benefit coverage with preferred rates.

Retirement benefits

Access to technology

Members will not have access to their UVic email or Microsoft 365 data after retiring, unless they have Emeritus status. No members will have access to Brightspace after retiring.

It is possible to export a copy of a Brightspace course. Contact asklti@uvic.ca for guidance. Members cannot copy personal information regarding other members, staff or students.

Policies & guidelines

Emeritus status

The criteria and procedures for the emeritus title is covered in the Emeritus Policy. 

Each year, the University Secretary receives a list of all retiring faculty members from Faculty Relations. The list is then presented to Senate and published in the subsequent Academic Calendar. Emeritus status is in effect as of your retirement date.

Emeritus Policy

Pro-D funds

Pro-D funds may be used for up to one year after retirement (no additional funds added), in accordance with Professional Development Expenses – Regular Faculty Members and Librarians (Policy HR6410).

All property including computers, equipment, furniture or other physical assets purchased using pro-d and research funds remain property of the university.

Graduate student supervision

To continue serving on a graduate student’s supervisory committee, emeritus faculty must maintain affiliate membership with the Faculty of Graduate Studies. Notify your Dean's Office to confirm your Faculty's process for arranging affiliate membership.

Engaging with your community

Reach out to your Dean’s office for inclusion in an emeritus email list, when applicable. There are many ways to continue contributing to the amazing community you have helped build and nurture.

Retirees Association

The UVic Retirees Association is a volunteer group that fosters the social, personal and intellectual wellbeing of their members and our community. The association will contact you about membership options following your retirement date.

Membership in external organizations

If you are representing your Faculty or the university in an external organization and you would like to continue that representation, please discuss with your Dean prior to your retirement date.

Celebrating your retirement

Every year, the university honours retiring faculty members, librarians and staff. Members should expect an email in the spring with details on this milestone.

Retiree celebration

University Club

If you have been a member of the University Club for at least five years, you may apply to continue as a retired member for a reduced annual fee. Contact the University Club.

Retirement checklist

Retirement planning looks different for everyone. While this list does not cover everything, it highlights common tasks to help you prepare for the transition.

  • Notify your chair, director or dean.
  • Review your benefit options. If interested, you must apply for voluntary retiree benefit coverage within 60 days of your retirement to remain eligible.
  • Request a retirement package from Pension Services approximately 3 months before your expected retirement date.
  • Review outstanding expense claims.
  • Notify Research Services of your retirement if you are involved in an active research project.
  • Transition files to a personal OneDrive account, including teaching materials and personal information.
  • Transfer department files from your UVic OneDrive to a shared location.
  • Return all UVic property, including keys, access cards, phones, computers, and other department-issued equipment.
  • Remove personal items from your office.
  • Update your voicemail greeting, reset your pin and share the new PIN with your chair/director.
  • Set an approved out of office message.
  • Set up email forwarding from your UVic account to a personal email address.
  • Join the UVic Retirees Association.
  • Attend the retiree celebration.