For UVic Saudi Arabian Students


Information Session – drop in

Wednesday August 15, 11am – 1pm

Senate Chambers (University Centre, A-180)


We recognize you have received notification from the Kingdom of Saudi Arabia regarding the suspension of all training and scholarship programs to Canada. We also understand given this information, some of you may need to leave Canada.

Know you have the support of the UVic community at this time as you navigate this stressful and uncertain situation.

You may have questions about your status at UVic. We would like to assure you that you continue to be welcomed at UVic, and that the recent events have not affected your status here. Your status in your program, your registration and other factors in your relationship with UVic do not change unless you initiate a change. This may be a good time to seek the advice of an academic advisor or graduate advisor.

You may have questions about your current immigration status in Canada. There have been no changes to this from the Canadian government.  We interpret this to mean your Canadian immigration documents have not been affected by these events.  Saudi students are welcome in Canada.  The decision to leave or stay in Canada rests with you, your family and the government of Saudi Arabia. 
Contact International Student Services for all immigration concerns and questions.

  • International Student Services
    250-721-6361
    issinfo@uvic.ca
    University Centre, 2nd Floor, B272 (9am – 4:30pm)

To support and inform you, here is a list of common questions and answers with follow up contacts.

Leaving UVic - Undergraduate students

  • Registration
    • If you are registered in courses for the 2018 Winter Session (September 2018 – April 2019), you must initiate dropping the courses yourself through your MyPage.
  • Exams
    • If you unable to complete your 2018 Summer Session courses or final exams, contact Karsten Provan, +1-250-472-5073, uro4@uvic.ca
  • Transcripts
    • If you require an official transcript, contact Karsten Provan, +1-250-472-5073, uro4@uvic.ca
  • Other documentation
    • If you require any additional UVic documents to confirm your UVic status (i.e. a letter that confirms outstanding degree requirements, or a Letter of Permission to complete studies at another institution), contact Karsten Provan, +1-250-472-5073, uro4@uvic.ca
    • If you require course outlines for the courses that you have completed at UVic (this information is often needed by your next institution for the transfer credit evaluation), contact the academic unit that offered the course directly. Course descriptions are also available online through archived University Calendars.  
  • If you wish to explore transferring to a UVic international partner institution, contact Lindsay Neilson, adglobal@uvic.ca

Other important matters:

Leaving UVic - Graduate students

  • Registration
    • If you are registered in courses for the 2018 Winter Session (September 2018 – April 2019), you must initiate dropping the courses yourself through your MyPage.
  • Transcripts
  • For an official transcript, contact Sabrina Jackson, +1-250-472-5420, graddir@uvic.ca
  • If you have extended health insurance through the UVic plan for graduate students, contact the GSS Office in the Halpern Centre to discuss options. https://www.uvic.ca/home/about/campus-info/maps/maps/gsc.php
  • For Completion Postponement Fee Adjustments (CFPA) and Leaves of Absence, contact Sabrina Jackson, +1-250-472-5420, graddir@uvic.ca
  • For questions about thesis and dissertation defenses, and deadline extensions, contact the Faculty of Graduate Studies, Office of the Dean, fgs@uvic.ca, +1-250-721-7970, Room A207, University Centre.
  • If you are a graduate student, return office keys to your department office. Return all borrowed items such as books, computers and any other research equipment or materials. Inform your academic supervisor and your graduate secretary of your plans.  Tell them how to get in touch with you.
  • Graduate students may want to request a letter from their academic program or supervisor with a summary of their program work and/or research.

Leaving Canada

  • If you believe you are leaving permanently, and you have BC Medical Services Plan (MSP) coverage, you must cancel your account. www.health.gov.bc.ca/exforms/msp/7063.html
  • If you believe you are leaving temporarily, and you have BC MSP coverage, contact Health Insurance BC at 1-800-663-7100 and ask to speak with an enrolment specialist about your options.  www.health.gov.bc.ca/exforms/msp/7063.html
  • Do you live on campus? Connect with Residence Services for guidance about moving out.  www.uvic.ca/residence/current-residents/contact
  • Do you live off campus? Give your landlord and/or roommates written notice.  Make sure you understand your responsibilities as a tenant. 
    • Requirements for notice to end tenancy  www2.gov.bc.ca/gov/content/housing-tenancy/residential-tenancies/ending-a-tenancy/tenant-notice 
    • Tenant responsibilities www2.gov.bc.ca/gov/content/housing-tenancy/residential-tenancies/ending-a-tenancy/moving-out

If you have any questions about these topics, or require support for any other reasons, contact International Student Services (ISS) by email at issinfo@uvic.ca or by phone at +1-250-721-6361.

Alternatively, you can visit the International Student Centre in University Centre B272 during office hours, Monday to Friday from 9 a.m. to 4:30 p.m. Staff will either answer your questions or redirect your inquiry so that you may receive appropriate support.

 

Any student from Saudi Arabia (SACB & Self-Funded) with questions about the current situation, can also contact the Saudi Arabian Cultural Bureau in Canada.

Mailing Address: 2101 Thurston Drive, Ottawa, ON, K1G 6C9, Canada

Toll Free: 1-877-446-8212

General Phone Number: (613) 238-5555

Fax: (613) 563-9010

General Email Address: office@saudibureau.org