Hiring resources

UVic is committed to the practices of equity, diversity and inclusion in all aspects of employment. These resources will help you remove barriers from your search processes and support fair, equitable hiring.

Sign up for the online equity training provided for Appointment, Reappointment, Promotion and Tenure (ARPT) and Search committees. More details are on the VPAC Training Resources site.

Guides & activities

• Search committee self-start guide
  • Initial steps for a committee to take, independently, to address equity at the start of a search.
• Dialogue: search committee deliberations about criteria.
  • Annotated dialogue showing problematic and helpful approaches to using criteria in a search committee
• Activity: Bias in a faculty job ad + tips for avoiding bias
• Activity: Bias in a letter of reference + tips for avoiding bias
• Avoiding bias at each stage of a search diagram
• Template: criteria for a search.
  • Examples of how to develop criteria and use throughout a search
• Defining and using "fit" appropriately in searches
  • Tips on how to think about good and bad fit, and steps to construct an inclusive definition of "fit" 
• Unconscious bias

Information sheets

• Accommodation and universal design suggestions
• Diagrams of the hiring process: 4 visuals showing different responsibilities at different stages
• Key equity practices at different stages of a search
• Creating a welcoming site visit for Indigenous candidates
• Guidelines for search committees
• Common cognitive errors during searches and their impacts
• Fairness and equity in assessing internal candidates
• Gender bias in the sciences

Equity in reviewing research

• How to integrate sex and gender into research. Canadian Institutes of Health Research.
• Bornmann, L., Daniel, H. Selection of research fellowship recipients by committee peer review. Reliability, fairness and predictive validity of Board of Trustees decisions. Scientometrics 63, 297–320 (2005).
• A better alternative to the h index. Journal of Informetrics, 17(1), 2013.
• Peer Review for Digital and Non-Traditional Scholarship. Committee on Information Technology, 2018.
• Gender differences in grant peer review: a meta-analysis. Math papers.
• Guidelines for the Merit Review of Indigenous Research. Social Sciences and Humanities Research Council.
• Assessing the Productivity of Nominees. Canada Research Chairs.
• Getting bias out of peer review is still a struggle. Saxena, R. 2016. Ars Technica.
• Fewer numbers, better science. Nature, 2016.

External resources

• Guide to faculty and librarian recruitment. Equity considerations are embedded throughout this guide. Particular equity resources include: 
  • Appendix 2: Creating and working well with diverse committees
  • Appendix 3: Sample guidelines for search committees
  • Appendix 4: Checklist for key equity practices throughout the recruitment process
  • Appendix 5: Sample criteria supporting diversity
  • Appendices 6-8 on the CRC process, assessing the impact of leaves and of diverse work
  • Appendix 10: Inclusive outreach and advertising

• Recognizing excellence in community engaged scholarship
• Fact sheet on Access, Records Management, and Privacy Guidelines for Senior Administrative Search Committees

Guidance on diversity statements

• More Colleges Are Asking Scholars for Diversity Statements. Here’s What You Need to Know. In The Chronicle of Higher Education, 2019.
• UCLA: Rubric for diversity statements