Hiring resources

UVic is committed to the practices of equity, diversity and inclusion in all aspects of employment. These resources will help you remove barriers from your search processes and support fair, equitable hiring.

Following the new requirements in the Collective Agreement for training for all Appointment, Reappointment, Promotion and Tenure (ARPT) committee members, UVic has developed a 4-Stage Model for offering this support, starting with an online course. More details are on the VPAC Training Resources site. You can also go directly to the course “Increasing Equity in Decision Processes”.

Guides & activities

  • Search committee self-start guide. Initial steps for a committee to take, independently, to address equity at the start of a search (PDF)
  • Dialogue—search committee deliberations about criteria. Annotated dialogue showing problematic and helpful approaches to using criteria in a search committee (PDF)
  • Activity: Bias in a faculty job ad + tips for avoiding bias (PDF)
  • Activity: Bias in a letter of reference + tips for avoiding bias (PDF)
  • Diagram for recording bias reduction throughout a search (PDF)
  • Template for search criteria. Examples of how to develop criteria and use throughout a search (PDF)
  • Using the concept of "fit" in a search. Tips on how to think about good and bad fit, and steps to construct an inclusive definition of "fit" (PDF)

Information sheets

  • Accommodation and universal design suggestions (PDF)
  • Diagrams of the hiring process. 4 visuals showing different responsibilities at different stages (PDF)
  • Key equity practices at different stages of a search. Key equity steps in a search (PDF)
  • Creating a welcoming site visit for Indigenous candidates. 9 tips for creating a welcoming site visit and interview process (PDF)
  • Guidelines for search committees. Suggested guidelines for the start of the process (PDF)
  • Cognitive errors. Common cognitive errors during searches and their impacts (PDF)
  • Fairness in internal hiring processes. Key considerations for fair internal processes (PDF)
  • Gender bias in the sciences. Collection of research on different aspects of gender bias in the sciences (PDF)

Equity in reviewing research

Workshop powerpoint presentations

External resources

- Appendix 2: Creating and working well with diverse committees
- Appendix 3: Sample guidelines for search committees
- Appendix 4: Checklist for key equity practices throughout the recruitment process
- Appendix 5: Sample criteria supporting diversity
- Appendixes 6-8 on the CRC process, assessing the impact of leaves and of diverse work
- Appendix 10: Diverse sources for advertising

  • Recognizing excellence in community engaged scholarship 2017 (PDF)
  • Fact Sheet on Access, Records Management, and Privacy Guidelines for Senior Administrative Search Committees

Guidance on Diversity Statements

EQHR webpage on unconscious bias

To arrange training for your search committee, please contact:

Kamilla Milligan
Manager, Equity and Diversity
Equity and Human Rights