Preferential and limited hiring

Policy HR6110, “Preferential or limited hiring,” provides for the use of preferential and limited hiring to foster equity and diversity. Preferential and limited hiring assists the university to achieve diverse and equitable representation in the workplace, and to recruit employees whose identities enrich the ways in which we accomplish the academic mission and serve our community.

Hiring at UVic is governed by various collective agreements, each of which has its own procedures and requirements. Preferential and limited hiring is possible under all of these policies; however, they may require permission before proceeding since use of this policy restricts the pool of applicants, and thus are an exception to typical Collective Agreement hiring processes.

The updated policy is found on the University Secretary’s page.

Groups for preferential and limited hiring

UVic currently has approval of its Employment Equity Plan (2015-2020) through the BC Human Rights Tribunal to use preferential or limited hiring for members of the following groups:

  • Indigenous Peoples
  • Women
  • Members of visible minorities
  • Persons with disabilities

Statements for job ads

If you are using a preferential or limited hire, please select the appropriate statement from below and include it in your job ad.

Preferential hire: In accordance with the university’s equity plan and pursuant to Section 42 of the BC Human Rights code, preference will be given to members of the following designated group(s): [Indigenous Peoples, persons with disabilities, members of visible minorities, women]. Candidates from [these groups/this group] who wish to qualify for preferential consideration must self-identify in their application.

Limited hire: In accordance with the university's equity plan and pursuant to Section 42 of the BC Human Rights code, the selection will be limited to members of the following designated group(s): [Indigenous Peoples, persons with disabilities, members of visible minorities, women.] Candidates from [these groups/this group] must self-identify in their application.

Statements for acknowledgement letters during searches

During a preferential or limited search, applicants may not always indicate in their application if they self-identify as a member of the selected group(s) in that hire.

To ensure that all qualified individuals are included in the selection process, it can be helpful to follow up whenever the applicant does not self-identify with an email containing the following paragraph. If a follow up email is part of the regular process for the search—for example, to confirm receipt of application or to request other missing information—you can include this paragraph in such a letter.

Preferential hire: In accordance with the University of Victoria’s Equity Plan and pursuant to section 42 of the BC Human Rights Code, this is a preferential hire; preference will be given to members of the following groups: [women and/or Indigenous Peoples and/or persons with disabilities and/or members of visible minorities]. If you are a member of [this group/these groups] and wish to qualify for preferential consideration, you are encouraged to self-identify in response to this email.

Limited hire: In accordance with the University of Victoria’s Equity Plan and pursuant to section 42 of the BC Human Rights Code, this is a limited hire; the search will be limited to members of the following groups: [women and/or Indigenous Peoples and/or persons with disabilities and/or members of visible minorities]. If you are a member of [this group/these groups] and wish to qualify for consideration, you are encouraged to self-identify in response to this email.