Funding

While travel restrictions are in place, The Faculty of Graduate Studies (FGS) and the Graduate Students’ Society (GSS) have  temporarily reallocated a portion of the Graduate Student Travel Grant Fund to a grant for students intending to present at or remotely attend online conferences. Students are reimbursed for online conference fees only upon completion of the conference. The FGS administers this fund, which is distributed on a first-come, first-served basis to eligible graduate students. Priority will be given to first time recipients (including recipients of a FGS travel grant), as long as their applications are received at least two months prior to the month of the conference and they meet all the other eligibility requirements at the time notices are sent.

Eligibility Criteria

• You are registered in 1.5 units in the term in which the conference takes place
• You have not yet received two FGS online conference grants (or travel grants) for the current fiscal year (April 1 - March 31) –  Two grants per fiscal year is allowed
• Your supervisor or advisor has approved the grant application
• You have a confirmation of conference registration

Award Amounts:

A maximum of $300 to  present or attend conferences online

To Apply:

Fully complete the  application and submit by email to  fgsschol@uvic.ca,  no more than four months prior to the date of the conference. Applications submitted after a conference will not be considered. Only complete applications will be considered.

Faculty of Graduate Studies Travel Grant

The Faculty of Graduate Studies (FGS) and the Graduate Students’ Society (GSS) offer travel grants to support travel to conferences, meetings, workshops, or research activities. This grant is not available for assistance with course required travel. The Faculty of Graduate Studies administers this fund, which is distributed on a first-come, first-served basis to eligible graduate students. Priority is given to first time recipients as long as their applications are received at least two months prior to the month of travel and they meet all the other eligibility requirements at the time notices are sent. Please see  Travel Grant FAQ for details on notice timing.

Eligibility

• You are registered full time in the term in which you plan to travel  
• You do not owe outstanding fees to the university
• You have not yet received two FGS Travel (or online conference) Grants for the current fiscal year (April 1 - March 31) –  Two grants per fiscal year is allowed
• You have received confirmation of your travel, eg. acceptance to present at a conference, confirmed registration for conference.

Award amounts

• A maximum of $600 to  present a paper/poster at a conference outside BC, Alberta, or Washington State.

• A maximum of $400 to  present a paper/poster at a conference outside of Vancouver, Vancouver Island, or Seattle, but within BC, Alberta, or Washington State.

• A maximum of $300 to be used to  attend conferences/workshops, or to conduct research outside of Vancouver, Vancouver Island, or Seattle.

• A maximum of $150 to present or attend conferences/workshops or do research in Vancouver, Seattle, or on Vancouver Island.

Applications - FGS is accepting applications for domestic travel grants ONLY, unless students have  The Special Authorization to Travel

Complete the  Travel Grant Application and include confirmation of your travel i.e. conference acceptance/registration and submit your application to the Faculty of Graduate Studies  no more than four months prior to the date of your travel. Applications received earlier than four months prior to the date of travel will not be accepted. Approximately one month before their month of travel all applicants will be contacted via email to advise them if they will receive a travel grant; those not receiving travel grants will also be notified.

Applications submitted after travel will not be considered. You will be reimbursed for expenses upon return from travel up to an assigned maximum, and please note travel advances are not available.

When submitting your travel claim, original receipts are required, as well as boarding passes for any flights. Travel claims must be original signed documents, scanned and photocopied claims and receipts will not be accepted by accounting.

Please note that all funds from the Travel Grant program are paid directly to students - departments and faculty members will not be reimbursed.

If you have any questions after reviewing the application form, regulations, and  Travel Grant FAQs, please contact Kay del Sol ( fgsschol@uvic.ca) in the Faculty of Graduate Studies office.

History Department Travel Grants

The History Department offers small grants ($150-$600) to supplement other funding sources for conference or research travel.

To request conference travel, please send and email with your invitation to present a paper to the graduate director.

To request research travel, please send an email to the graduate director with a short description of the research.

To request travel to archives, have your supervisor send an endorsement email to the graduate director.

For more information contact the graduate secretary and/or the Graduate Director.

Sheila and John Hackett Research Travel Award

There is a competitive Sheila and John Hackett Research Travel Award for $950 available for Humanities Students wanting to travel to a European Union.

An award is given to a graduate student with high academic standing for travel to the European Union for research purposes.  Applications are to be submitted to the Office of the Dean of Humanities (CLE C305) addressed to the Associate Dean Academic no later than 30 September of each year. Applications must include:

• a CV
• unofficial transcripts
• statement of no more than 500 words describing the research to be undertaken, including the need to travel to the EU to complete this research
• statement of no more than 250 words describing contributions to the lives of fellow students
• letter of support from the student's academic supervisor

Adjudication by the Advisory Committee to the Associate Dean Academic will take place in early October.

Deadline: 30 September

For additional details, please email  humsassistant@uvic.ca.