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Travel & conference funding

FGS continues to follow the recommendations set out by The Office of Global Engagement, in consultation with Risk Management and the Student Mobility Recovery Team (SMRT). SMRT recommends students adhere to UVic’s Off-Campus Activity Risk Management Policy, which will allow students to travel without requiring special authorization to most countries as a result of GAC’s removal of the blanket avoid non-essential travel advisory.

Although FGS is now approving international travel grants, the pandemic continues, and students are reminded that the possibility remains for travel disruption and to be prepared for the potential logistical and financial risks that may suddenly occur. FGS will not honour travel grants to students who face a travel disruption or cancellation due to their own non-compliance of travel requirements (vaccinations, COVID tests, etc.). It is also highly recommended that prior to travel, students complete the Travel Safety Self-Assessment Tool COVID and follow the steps for travel safety on UVic’s Travel Safety for Students site.

Travel grants

FGS and GSS offer grants to support travel to conferences, meetings, workshops or research activities. This grant is not available for course-required travel.

Funding is distributed on a first-come, first-served basis to eligible graduate students.

Priority is given to first-time recipients as long as their applications are received at least two months before the month of travel, and they meet all the other eligibility requirements at the time notices are sent. Students may only receive one travel grant per fiscal year (April 01 to March 31).

Please see the Travel Grant FAQ for more information.

Eligibility

  • You are registered full-time in the term in which you plan to travel 
  • You do not owe outstanding fees to the university
  • You have not yet received a FGS Travel Grant for the current fiscal year (April 1 - March 31)
  • You have received confirmation of your travel, eg. acceptance to present at a conference, confirmed registration for conference

Award amounts

  • Up to $600 to travel outside of BC or Washington State
  • Up to $400 to travel in BC or Washington State
  • Up to $200 to travel on Vancouver Island

How to apply

  1. Submit your application to FGS by email between one-to-four months in advance of your conference. Applications received more than four months before travel date will not be accepted. 
    • FGS cannot guarantee applications will be processed/approved in time travel/conference if the application is submitted less than one-month before intended travel/conference
  2. Complete the Travel Grant Application
    • include confirmation of your travel i.e. conference registration
    • provide receipts for flights (if applicable)
    • you will be reimbursed for expenses one-month prior to the start date of travel
  3. FGS will not consider applications submitted after travel/conference dates. 

Note: all funds from the Travel Grant program are paid directly to students. We will not reimburse departments and faculty members. 

Travel grants for distance programs

The GSS, with the support of FGS, established a special travel grant to assist graduate students in registered distance programs. The goal of the fund is to support students in financial need to attend the on-campus residential workshops or off-campus practica requirements of many distance education graduate programs.

Eligibility

  • You are registered full time in your program
  • You do not owe outstanding fees to the university
  • You have not yet received a FGS travel grant (or online conference grant) for the current fiscal year (April 1 - March 31)
  • You have financial need and have included a statement of estimated travel costs and budget
  • You are travelling to Victoria to attend courses/workshops at the UVic which are a required part of your program of study, or
  • You are travelling off-campus for a practicum that is required as part of your distance education graduate program.

How to apply

Complete the application and submit it by email. Applications for the Distance Graduate Student Travel Grant will be considered on a first-come first-served basis, with priority given to first time applicants.

We will not consider incomplete applications or those submitted after travel.

Award amounts

  1. A maximum of $100.00 for travelling from on Vancouver Island
  2. A maximum of $200.00 for travelling from within British Columbia
  3. A maximum of $300.00 for travelling from outside British Columbia

Cancellations

If you are unable to use the travel grant, please contact us.

We will cancel your application, however, if you have already received your funds, you may be asked to repay the value to FGS.

Student International Activities Fund

The Office of Global Engagement offers the Student International Activities Fund. This fund assists full-time students at UVic with international activities that are not funded by other sources. Three competitions for the grant are held each academic year.

Eligible activities include:

  • unpaid international internships and co-op placements
  • field schools
  • volunteer programs
  • exchange or study abroad programs organized by UVic

Visit the International site for more information.

Contact us

If you have questions about travel grants, the application form, regulations, cancellations, or UVic’s Travel Safety for Students site, send us an email.

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