Senate Committee on Libraries

The Senate Committee advises the University Librarian on matters relating to operations in the libraries. The Senate Committee on Libraries normally meets monthly between September and May; special meetings may also be called by the Chair.

Please contact the Secretary, Sheila Cresswell, if you have any queries. (sheilac@uvic.ca - Tel: 250-721-8211)

Meetings

2018-19 Meeting Dates:

26 September 2018
31 October
28 November
19 December
23 January 2019
27 February
27 March
24 April
29 May

Membership

Faculty representatives

  • Simon Devereaux, Chair, Faculty of Humanities
  • Miranda Angus, Division of Continuing Studies
  • Jonathan Bengtson, University Librarian
  • tbc, Representative of Council of Centre Directors
  • Peter Driessen, Faculty of Engineering
  • Lisa Goddard, Associate University Librarian
  • Robert Howell, Faculty of Law
  • Faculty of Social Sciences, Sep-Dec: tbc/Jan-June: Jamie Lawson
  • Wency Lum, Chief Information Officer
  • Myles Maillet, GSS Representative
  • Richard Marcy, Faculty of Human and Social Development
  • Kirk McNally, Faculty of Fine Arts
  • Kim Nayyer, Associate University Librarian
  • Adair Ng, Student Senator
  • Faculty of Science, Sep-Dec: tbc/Jan-June: Louise Page
  • Sylvia Pantaleo, Faculty of Education
  • Lisa Petrachenko, Associate University Librarian
  • Elena Pnevmonidou, Faculty of Graduate Studies
  • Pia Russell, Librarian selected by FALC
  • Leigh Anne Swayne, Division of Medical Sciences
  • Hao Zhang, Peter B. Gustavson School of Business
  • tbc, President's Nominee
  • Sheila Cresswell, Secretary, University Librarian's Office

Terms of Reference

SENATE COMMITEE ON LIBRARIES
TERMS OF REFERENCE

The Committee shall:

1. Advise the University Librarian on matters relating to the operation of the Libraries and acts as the liaison between the Libraries and academic units and programs. The areas of advice include but are not limited to the following:

  • communication between the Libraries and academic units;
  • review of the Libraries' strategic plan and annual priorities;
  • review of major changes in Libraries' systems or operations;
  • review of Libraries' performance data.

2. Advise the Vice-President Academic and Provost annually on issues facing the Libraries.

3. Recommend changes to Senate in rules and regulations for the operation of the Libraries.

4. Rule on appeals from library patrons regarding penalties, fines or suspension of privileges.

Senate standing and ad hoc committee meetings are normally closed and the discussions and meeting documents are considered confidential.

Composition

  • 12 faculty members representing the faculties and divisions (at least 2 of whom shall be members of Senate) (voting)
  • 1 research centre director, selected by the Council of Centre Directors (voting)
  • 2 students, including 1 undergraduate student and 1 graduate student, at least one of whom must be a student member of Senate (voting)
  • 1 Librarian selected by the Faculty Association Librarians' Committee (FALC) (voting)
  • the University Librarian (ex officio, voting)
  • the 3 Associate University Librarians (ex officio, voting)
  • the President or nominee (ex officio, voting)
  • the Chief Information Officer (ex officio, voting)

Total membership = 22 (22 voting members)

The secretary of the committee is a representative from the Office of the University Librarian.

Senate Committee on Libraries

Sub-Committee on Appeals Terms of Reference

Purpose

Any library patron who wishes to appeal the decision of the library administration to impose a fine or the size of the fine under library policy IM 7600, may submit a memo of appeal to the Senate Committee on Libraries. The Sub-Committee on Appeals serves as the decision making body for the entire Committee by reviewing the appeal and issuing a judgement. The Sub-Committee is convened on an ad hoc basis when required.

Membership

The Sub-Committee will consist of five members of the Senate Committee on Libraries who are not affiliated with library administration.  If the library patron submitting the appeal is an undergraduate or graduate student, a Student Representative (if available) may be specially requested.

Election

At the first or second meeting of each school year, the Senate Committee Chair will request volunteers to provisionally serve on the Sub-Committee on Appeals when and if it is required. Upon convening, one member will act as Sub‐Committee Chair. 

Appeal Process

Appeals on library fines are acknowledged by the University Librarian, who will solicit a brief statement from the appropriate library manager on the history and nature of the fine in question. A copy of the appeal and the library statement is forwarded through the Senate Committee Chair (without comment) to the Chair of the Sub-Committee.

The Chair of the Sub-Committee routes the appeal to the other members of the Sub-Committee with his/her written comments. The Sub-Committee evaluates the statements and meets with both parties to further gather appropriate evidence for making a fair determination. The Sub-Committee then confers and drafts a decision to grant or deny the appeal.

The Sub‐Committee's decision and rationale is then sent back to the University Librarian who notifies the appellant of the decision.

Approved by Senate April 12, 1967

Revised January 19, 1972
Revised September 11, 1985
Revised March 2, 1994
Revised October 6, 1999
Revised May 7, 2004
Revised May 4, 2007
Revised February 7, 2014
Revised April 6, 2015
Revised May 6, 2016