UVic Careers - Guides & Resources
Tutorials and resources
Drop-in sessions
You can join the weekly drop-in sessions (through Microsoft Teams) as needed.
Drop in to ask technical questions or get one-on-one help with job postings. Sessions are every Tuesday 11 a.m. -12 p.m. and Thursday 2 p.m. - 3 p.m.
Sessions are free. No pre-registration is required.
Posting a job
Create a requisition for a job posting
To create a requisition you'll need:
- position number of the job you're posting - you can find position numbers by logging in to FAST
- position number of the supervisor
- funding source information
- an approved job description that's been reviewed by your HR advisor. If you do not have an approved job description contact your HR Advisor.
Get more details in the Create a requisition for a job posting quick guide.
Request a position number - new positions only
If you have an approved job description for a new position but no position number, please choose A NEW POSITION in the "Employee group" field and NEW in the "Title" field. This will take you through the process to obtain a Banner position number and have your position job profile created.
The system will confirm when a job profile has been set up for your position. Get details on how to navigate the system in the following guides:
- Create a requisition for a new position quick guide.
- Create a requisition for a new CUPE 917 position quick guide.
Once your new position has a job profile you'll need to Create a requisition for a job posting.
Requisition approvals
All posting requisitions will follow the appropriate approval process and the Budget Office will be the final approver.
The Requisition approvals quick guide describes key steps in approving a requisition. It also describes how to edit rejected requisitions and re-submit them for approval.
Creating and managing teams
UVic Careers is the online job management system for all staff job postings in the following employee groups: CUPE 917, CUPE 951, Exempt Support Staff, PEA and Management Excluded.
The UVic Careers User Guide explains roles and what steps must be completed:
- UVic Careers User Guide
- UVic Careers User Guide - full, includes all quick guides.
This guide provides information on the funding details required within UVic Careers by the Budget Office.
If you need assistance or are unable to access UVic Careers, please contact us at uviccareers@uvic.ca.
How to log in
Log in using your NetLink ID. If you come to a log-in screen requesting your email and password do not use these fields as they're for external users.
How to access UVic Careers
Log in using your NetLink ID. If you come to a log-in screen requesting your email and password do not use these fields as they're for external users.
Screening and reviewing applications
Screening and circulating applications
Reviewing candidate applications: For team members
Hiring and onboarding
Extending offers of employment
Hiring and onboarding
Initiating onboarding is the responsibility of the hiring manager. This is a key process in UVic Careers and is the process through which your new employee will receive a V00#, NetLink ID, benefit and payroll forms.
The Hiring and onboarding quick guide describes the key steps in hiring and onboarding a new employee.
Other processes
Change hiring administrator
Managing internal applicants
- CUPE Local 951: Article 16.04 & 16.05
- CUPE Local 917: Article 16
- PEA: Article 5.06
The Communicating with applicants quick guide describes the process for considering and notifying internal applicants in UVic Careers.
Preferential and limited hiring
Additional resources
UVic Careers - resources and guides for hiring managers
Quick guides for Hiring Managers
- Create a requisition for a job posting
- Request a new position
- Requisition Approvals
- Creating and managing teams
- Screening and circulating applications
- Reviewing candidate applications: For team (selection committee) members
- Extending offers of employment
- Hiring and onboarding
- Managing internal applicants
- Preferential and limited hiring
- Communicating with applicants
- Remote interview tips for departments
Resources for employees hired through UVic Careers
Employee onboarding and orientation
Onboarding guide for new hires - This quick guide describes what you can expect during the onboarding process once you have accepted an offer for a new position at the University of Victoria.