Student handbooks

Our undergraduate handbook below addresses the current needs of our students. We invite prospective students to browse our handbook for information on student resources and polices.

View our graduate handbook.

 

First week checklist

First week checklist

As a new student, it is your responsibility to register for classes, sign up for important auditions, and attend mandatory events. 

Calendar of First Week Activities

In addition, students must:

  • Register for all courses (spring AND fall).
  • Attend a placement audition for the UVic Orchestra and Wind Symphony (brass, woodwind, and string instruments only); audition excerpts for all instruments will be sent by email. 
  • Check the First Week Activities calendar for Theory Placement Test times.
  • Contact your private instructor to arrange your lesson time. (See our directory)
  • Fill out two timetable cards (available at the Music Office): one for the office and one for your private instructor.
  • Sign out a practice room key ($20 cash deposit required).
  • Sign and submit this disclosure form to the Music Office.
  • Make sure to have a portable music stand for rehearsals, etc.

Keyboard proficiency requirements

Keyboard proficiency

All School of Music students are required to schedule and pass a keyboard proficiency exam.

Students can fulfill this requirement in two ways:

  1. Provide documentation of passing Royal Conservatory grade level 5 or higher; or
  2. Pass the School’s keyboard proficiency test which is administered at the start of the fall term, usually in a student's second year.

Keyboard proficiency exam requirements: 

  • Two contrasting works (or excerpts if longer) from the grade 5 level RCM or higher
  • Major scales two octaves hands together, up to 4 sharps and 4 flats
  • Major arpeggios, root position only, two octaves hands together, up to 4 sharps and 4 flats
  • Sight reading - grade 3 level
 

Theory requirements and materials

Theory requirements

Completion of the Royal Conservatory of Music’s Advanced Rudiments (Theory: Level 8) will enhance your success in the theory program at UVic.

For students with advanced theory skills, an optional exemption/placement test will be administered on the Friday and Tuesday prior to the start of classes to determine whether a student can advance to second year theory.

Theory materials

Diagnostic rudiments test for incoming students:

Sample exam questions:

MUS 101A species counterpoint:

Registration and course calendar

Registration and the course calendar

The Course Calendar is a central document that provides students with an encyclopedia of all courses, degree programs, academic standards and regulations, important events, and even the academic calendar (including days off). It is the primary source for academic policies, procedures, and course numbers.

Here are some important links to sections of the calendar:

While students should seek assistance with their academic advisors, it is the responsibility of the student to register for appropriate classes for their degree (see the “Program Requirements” calendar links above).

Register

First-year planning worksheet

New BMus student info sheet

Current music electives (Undergraduate)

Scholarships and work study

Scholarships

School of Music students receive more than $250,000 in scholarships and bursaries each year. Most details on funding and financial aid (including work study) are managed and provided by UVic, not the School of Music.

Most scholarships are awarded by recommendation of the faculty, but a few also require students to apply. In such cases, the faculty will notify students that they have been nominated for a particular award.  

Work study

The work study program is funded by the UVic's Student Awards and Financial Aid (SAFA) office and provides additional financial assistance through on-campus part-time employment opportunities to students with financial need.

Eligible students may hold one work study position at a time and work up to a maximum of 340 hours. The program runs from September to April. 

School of Music positions include:

  • Concert Assistant (usher)
  • Recording Technician
  • Stage Manager for the Phillip T. Young Recital Hall
  • Stage Manager for Orchestra & Wind Symphony
  • Large Ensemble Librarian
  • Social Media Assistant

Degree recitals

Degree recitals

The School of Music hosts nearly 200 concerts a year. For this reason, student recital times are limited to the pre-designated times and must be scheduled directly with the . Students with degree recitals will be contacted directly by the Concert Manager via email in the spring before their final year.

All recitals are scheduled on a first-come, first serve basis. Students must have the approval of their primary instructor before requesting a date.

Graduating recitals (undergraduate and graduate) are scheduled on Monday and Wednesday evenings throughout each term.

588 graduate recitals are scheduled on select Tuesdays and Wednesdays at 12:30pm and must not exceed 50 minutes in length.

Program templates:

Degree recital checklist

Programs:

You must prepare and print your own recital program. Templates include information that must appear in all programs. Extra information such as acknowledgements, program notes, etc. are permissible at the supervisor's discretion.

Please deliver your program to the ushers at least 30 minutes prior to your recital.

You must submit a copy of the recital program to the  for archival purposes one week before the recital date.

Logistics:

588 recitals must not exceed 50 minutes.

The School provides two ushers, a stage manager, a recording technician, and a tuned piano on the day of your recital.

If you wish to book the lounge (B115) for a reception, please submit an online request. Students are responsible for all event set-up and clean-up, and alcohol is NOT permitted according with UVic policy unless provided by Degrees Catering.

Recordings:

All degree recitals are automatically recorded and made available for listening and download from the School of Music Audio Archive.

If you would like your recital to be broadcast live (audio only), please submit an Application for Live Streaming along with the $20 administration fee (payable by cash or cheque to the University of Victoria).

Non-degree recitals

Non-degree recitals

Advanced recital bookings for 2019-20 may be requested for the following dates: 

  • Reading Break: February 17-23*
  • Easter Weekend: April 10-13*
  • After April 20*

*Subject to availability (refer to the online booking calendar for available times).

Recitals may be booked on alternate dates based on availability, but cannot be scheduled more than two weeks in advance. Contact the  for details. We encourage students to explore other concert venues around Victoria.

Non-degree recital booking requests will be accepted from August 1.

Program templates:

Non-degree recital checklist

Programs:

You must prepare and print your own program and are welcome to use the template provided.

Logistics:

Recitals must not exceed 70 minutes in length.

All organizational aspects for non-degree recitals are to be carried out by the student.

You must arrange for your own stage manager. Email the  for a list of staff. The cost for all hired staff (BC minimum wage/hr) must be paid directly to the staff person on the day of your recital.

Please sign out a key from the Music Office on the morning of your recital (or on Friday if your concert falls on a weekend); A $20 deposit is required.

If you wish to book the lounge (B115) for a reception, please submit an online request. Individual students are responsible for all event set-up and clean-up, and alcohol is NOT allowed according to university policy unless provided by Degrees Catering.

Recordings:

Non-degree recitals are not recorded unless requested and paid for by the student. To request a recording, contact the at least ten days in advance of your recital. You must also be prepared to pay for the cost of the recording ($15/hr) directly to the technician on the day of your recital.

If you would like your recital to be broadcast live (audio only), please submit an Application for Live Streaming along with the $20 administration fee (payable by cash or cheque to the University of Victoria).

Tuesdaymusic and Fridaymusic

We offer two weekly 50-minute noon-hour concerts:

Tuesdaymusic

  • Open to all performance areas
  • Apply by online submission
  • Applications must be received at least two weeks in advance and permission of one’s private instructor is mandatory
  • Program is scheduled on a first-come, first-served basis
  • Direct inquiries to the Concert Manager,

Fridaymusic

  • Most concerts are allocated to specific performance areas (voice, brass, piano, etc.) and some concerts are “open” to all performance areas. Check the online calendar for details.
  • Concerts allocated to specific instruments are organized by department section heads.
  • “Open” recital submissions may be submitted online.
  • An application form must be completed and permission of one’s private instructor is mandatory. Applications are available from the Music Office or by the undergraduate mailboxes.

All concerts are recorded and available from the School of Music online archive.

The Recital Hall is available for warm-ups from 10:30am on Tuesdays and Fridays. If warm-up is needed, please book online and sign out a key from the Music Office.

Attending concerts

Attending concerts

All School of Music students receive free access to all ticketed School of Music concerts at The Farquhar as well as complimentary tickets to some events in the Phillip T. Young Recital Hall. 

  • For concerts in The Farquhar at UVic: Reserve a ticket at the UVic Ticket Centre, in advance or at the door, with your UVic ONECard.
  • For concerts in the Phillip T. Young Recital Hall: Complimentary tickets must be reserved in advance through the School of Music office. Book in person or by email. Complimentary tickets are available approximately one hour prior to performance or no later than 15 minutes prior to concert start time.

Complimentary tickets are subject to availability.

Practice and rehearsal rooms, and building access

Practice and rehearsal room bookings, keys, and building access

a) Practice rooms

  • We reserve nearly 40 practice rooms for music student use, as well as a variety of rehearsal spaces.
  • EACH music student receives an individual practice room key. Keys require a $20 cash deposit for the year.
  • Practice rooms are available on a first-come, first-served basis, with two exceptions:
    • B030 is open to the university community at no charge;
    • B052, B054, and B074 can be reserved using a booking sheet outside of each room.

RULES AND REGULATIONS FOR PRACTICE ROOM USE:

  • No food or drinks on the pianos—no exceptions.
  • Do not move or remove the pianos or benches.
  • Do not cover the practice room windows (this is an important security issue).
  • Vacant rooms are only reserved for 15 minutes, regardless of the presence of personal belongings.
  • Do not leave personal belongings or valuables unattended in any room or area of the School.
  • Never remove music stands from individual practice rooms.

b) Rehearsal rooms and bookings

These rooms may be reserved by ensembles/groups of two or more students registered in either the undergraduate or graduate Music program, between 8am and 11pm seven days a week. Please use our online booking form.

  • B120—Classroom with Boston B piano (no soundproofing);
  • B115—Lounge with chamber music priority (strings only);
  • B016—Large rehearsal room/classroom with two grand pianos;
  • B037—Largest rehearsal room/classroom with two grand pianos.

The Phillip T. Young Recital Hall may only be booked for dress rehearsals, recitals, and recording sessions.

c) Building access and keys

  • The Music Building (MacLaurin B-Wing) is open 7am to 12am (midnight) seven days a week.
  • Most rooms in MacLaurin B-Wing require key access, and all rooms are to be kept locked when not in use.  
  • Keys are available from the Music Office and always require a $20 cash deposit. Any LATE returns forfeit the deposit.

Please note that some keys can be checked out for day use, others longer. Terms for room usage vary by student and status and are controlled at the will of the School of Music administration.  

d) Lockers

  • Lockers are available for each student and are pre-assigned.
  • New/transfer students: locker assignments will be emailed the first week of September.
  • Returning students: use lockers as per last year’s assignments.
  • You must use a lock provided by the School of Music.
  • Please keep your locker secured at all times, even when you are at school but away from your locker. Thefts have occurred. 

Computers and AV support

Computers and audio-visual support

The School of Music does not have its own computer lab. The SIM Lab (Studios for Integrated Media), located in the Fine Arts Building (across Ring Road), provides computers and equipment for all of the most sophisticated audio-visual projects, including notation software and the loaning of high-performance audio-visual gear. The university also has libraries and labs across campus for student use.

The School of Music houses sophisticated studio recording equipment and software (usually accessed in relation to students in affiliated courses). Students should inquire directly with Professor Kirk McNally regarding the access and use of this equipment.

Recordings, archive, and streaming

Recording, live streaming, and audio archive

  • All School of Music concerts (excluding non-degree recitals) are recorded and many are live-streamed. Most recorded concerts are available on the School of Music's Audio Archive.
  • Non-standard concerts (such as non-degree recitals) are not automatically recorded. In such cases, students must request that the concert be recorded at least one week before the concert date by contacting the .
  • The School of Music provides access to in-house professional recordings at a reduced cost to students. Please contact for details..

To request live streaming for your degree or non-degree recital, please:

  • Complete and submit the Application for live streaming along with the $25 administration fee (payable by cash or cheque to the University of Victoria).
  • For non-degree recitals: please make arrangements for a recording technician by contacting the . Technician fees ($15/hr) are the responsibility of the student.
  • Email your program to for posting to the website.

Privacy disclosures (for ALL students)

Important privacy disclosures

ALL School of Music students are asked to complete this form in advance of starting classes.

The School of Music is a dynamic environment of performance opportunities and events. While our desire is to always respect the privacy of our students, the nature of public performance also requires us to use photography, record, and promote student activities, including the use of names, images, etc. Filling out the above form ensures that we are able to respect your rights while also promoting your concert events.

Emergencies

Emergencies

Campus Security and emergency numbers are very important and are available 24/7.

Call 250-721-7599 for SafeWalk, a service that will provides security escorts from place to place all across campus. Never risk commuting alone when you feel unsafe or uncomfortable on campus—trust your intuitions.

Campus security also maintains a lost and found.

 

Forms and documents