Co-op photo contest

1. You must be a current co-op student to enter the contest.
2. Photos for the 2024 contest must be from co-op work terms that took place from September 2023 to August 2024.
3. Photos must be of you on your work term, in your work term environment. This means: 
   • You must appear in the photo (no scenery-only shots).
   • The photo must be related to something you did on your co-op work term.
   • Do not submit advertisements for your employer.
   • Do not add text to the photo.
   • No watermarks may appear on the photo.
4. You may submit up to three (3) photos.
5. By submitting your photos to the Co-op Photo Contest, you agree to let the University of Victoria use your photos for educational or promotional purposes. This means that your photo may appear on a UVic website, in a publication or in other promotional material.
6. By entering the contest, you are confirming that you are the owner of the photo. If someone else took the photo, make sure you have permission to use it.
7. If your photos include the workplace, make sure you have your employer’s permission. By entering the contest, you are confirming that your employer has given permission for the workplace to be photographed.
8. If your photos include other people, make sure you have their permission. By entering the contest, you are confirming that you have all of the subjects’ permission.
9. If a child’s face is showing, a parent or guardian must sign UVic's Photo and Video Subject Release Form. Email the form(s) to evcoop@uvic.ca, mail it to PO Box 1700 / Victoria BC / V8W 2Y2, or drop it off at the front desk in the Jamie Cassels Centre room B271.

By entering this contest, you acknowledge that you have read, understood and accept these complete terms and conditions.

Eligibility and submission requirements

1. Contest is sponsored by the University of Victoria (“UVic”) as represented by UVic Co-operative Education & Career Services.
2. Contest is open to all current UVic students who completed a co-op term between September 2023 and August 2024.
3. Contest opens on July 3, 2024 at 12:01 a.m. PST and ends on August 30, 2024 at 12 p.m. PST.
4. To enter the contests, eligible entrants must upload their photo to the contest page
5. There is a limit of three (3) submissions per entrant.
6. To qualify for entry to this contest, your photo must

1. be of the entrant on their work term, in their work term environment. This means the entrant must appear in the photo (no scenery-only shots) AND the photo must be related to something the entrant did on their work term
2. Be between 1-10 MB;
3. Include a written caption that describes what’s happening in the photo;
4. Have been taken only by you, and be your original work;
5. Not depict an existing work, for example a painting;
6. Not be in violation of any applicable law;
7. Not infringe anyone else’s (i) copyright or other intellectual property rights, (ii) privacy or personality rights or (iii) other rights;
8. Not include any text or watermarks;
9. Include a description of what is happening in the photo;
10. Not be defamatory or trade libelous; and
11. not depict any of the following:
    1. offensive language and/or symbols;
    2. illegal or inappropriate activity;
    3. information that could identify any individual;
    4. nudity and/or sexual behaviour;
    5. advertisements or commercial messages;
    6. any identifiable trade-marks, brands or logos; or
    7. any other content that UVic determines in its sole discretion to be objectionable and/or inappropriate.

7. All persons appearing in the photo must have given their permission for the photo submission to be entered into the contest. Failure of each photo participant to grant permission for the photo submission to be entered into the contest will render the photo submission ineligible for consideration. 
8. If a child appears in the photo, a parent or guardian must sign UVic’s Photo Subject Release Form.  Email the form(s) to evcoop@uvic.ca., mail it to PO Box 1700, Victoria, BC V8W 2Y2 or drop it off at the front desk in the Jamie Cassels Centre room B271.

Judging and prizes

8. A panel of 6 judges comprised of 6 employees from Co-op and Career will select 10 top ten photos from the photos submitted to the contest. Judging of eligible entries will be based on the following criteria:
   1. Adherence to the contest rules;
   2. Technical quality of photo (photo is high-resolution, well-lit and in focus);
   3. Composition (subject is farmed well; strong placement and angle);
   4. Visual Interest (use of colour, originality, creativity, humour is welcome but not required);
   5. Representation of Work Term (photo directly relates to your work term); and
   6. other criteria as the judging panel determines to be relevant.

Decisions of the judging panel are final.

9. In fall 2024, the top 10 photos will be displayed on the Co-op and Career Facebook Page. Each “like” a photo receives will be considered a vote.
10. A total of 3 prizes will be awarded to the top three photos as voted on by members of the public, students, staff and faculty:
    a) First Place: $500.00
    b) Second Place: $250.00
    c) Third Place: $100.00.
11. Prizes are non-transferable and must be accepted as awarded. UVic may in its sole discretion substitute prizes of the same or greater value.
12. UVic reserves the right not to select a winner or winners, if, in its sole determination, it does not receive eligible or qualified entries.
13. Winners will be announced on September 30, 2024. If a winner cannot be reached within 5 (five) days following the first attempt at the contact via the email address provide by the entrant, or if the winner declines the prize, UVic may award the prize to another entrant.
14. The odds of winning depend on the number of eligible submissions received and the evaluation of the eligible and qualified photos by the judging panel.

Other conditions

15. By entering this contest, you declare that you have complied with all of these rules and met all eligibility requirements.
16. You grant UVic a non-exclusive, royalty-free, sub-licensable, worldwide, transferable, perpetual licence to:
    1. Use, copy, adapt, communicate, distribute, publicly display and create compilations and derivative works or merchandise from any photo you submit as an entry to this contest (including any caption you have posted with your photo); and
    2. Use your name, city or town of residence, and/or any statements made by you in connection with your entry

and you irrevocably waive all moral rights to your photo in favour of UVic.

17. You represent and warrant that you have the right to grant the license set out in section 16 above.
18. The licence you grant in section 16 permits UVic to (a) cut, reformat, rearrange and/or combine your photo with other materials and/or to otherwise modify your photo; (b) use your photo or a modified version of your photo in UVic promotional materials; and /or (c) share your photo or any version of your photo as edited by UVic, on any social media website.
19. Entrants may be required to provide a release to UVic.
20. Entrants agree their name may be announced on UVic’s website and other associated media sites if he or she is selected as one of the winners of the contest.
21. Your participation in this contest is solely at your own risk. You are solely responsible for all cost you incur to take any photo and to enter this contest.
22. Personal Information. UVic will use personal information collected from entrants to administer this contest and to carry out the promotional activities allowed by the licence granted in section 15 of these Rules. UVic will not otherwise share personal information relating to entrants with any third parties, except as may be required by law. UVic will not attempt to contact any entrants for any other purpose than as set out in these Rules unless the entrant has consented to receive relevant communications from UVic or as otherwise allowed under applicable laws.
23. UVic reserves the right to amend these rules or to terminate the contest at any time without any liability to any contestant or third party. Any amendments to these contest rules and regulations will be posted on the contest website.
24. UVic assumes no liability for any loss, damage or injury, including but not limited to: (i) lost, stolen, delayed, damaged, misdirected, late, destroyed, ineligible or incomplete entries; (ii) loss, theft or damage to software or computer or telephone data, including but not limited to any breach of privacy; (iii) fraudulent calls or communications; (iv) inability of any person to participate in the contest herein for any reason including mistaken addresses on mail or email, technical, computer or telephone malfunctions or other problems with computer on-line systems, servers, access providers, computer equipment, or software, congestion on the internet or at any website, or any combination of the foregoing; (v) damage to any computer, including as a result of participating in the contest herein; or (vi) prizes that cannot be awarded or accepted.
25. By entering this contest, each entrant agrees to release and hold harmless the University of Victoria and Facebook and any of their representatives, agents, successors, assigns, employees, officers, and directors from any liability, illness, injury, death, loss, litigation, claim, or damage that may occur, directly or indirectly, whether caused by negligence or not, from: (i) such entrant’s participation in this contest and/or his/her acceptance, possession, use, or misuse of any prize or any portion thereof; (ii) technical failures of any kind, including but not limited to the malfunction of any computer, cable, network, hardware, or software, or other mechanical equipment; (iii) the unavailability or inaccessibility of any transmissions, telephone, or Internet service; (iv) unauthorized human intervention in any part of the entry process or the Promotion; (v) electronic or human error in the administration of the Promotion or the processing of entries.
26. This contest is in no way sponsored, endorsed or administered by, or associated with Facebook. You understand that you are providing your information to the owner of this Facebook page and not to Facebook.

We recommend submitting photos early just in case you experience technical issues, as we cannot accept photos after the deadlines.

If you have technical issues or have any questions about the contest or rules, please contact evcoop@uvic.ca.