Remark help guide

• One blank form
• Completed answer form
• Completed student forms

• File format: .TIF or .TIFF (recommended over PDF for faster processing)
• Color mode: Black & White
• Image type: OCR (Optical Character Recognition)

1. Scan and send the following documents as three separate batches using same scanner settings and during same scanning session:
   • Blank form
   • Completed answer key
   • Completed student forms
2. Once you receive the scanned files, download and store them in a secure location
3. Your scanned files are now ready to be imported into Remark

• UVic A (Blue): Up to 200 questions with 5 response options per question
• UVic B (Green): Up to 100 questions with 10 response options per question
• UVic C (White): Up to 120 questions with bubbled student names and 5 response options per question

Once your template is configured and saved, it can be reused whenever you process exams that use the same bubble sheet format.

Note: If student names are required, it is recommended to use the white sheets, and the OMR software cannot read handwritten fields.

View video tutorial

1. Open the Start Menu
2. Select All Apps
3. Scroll down and locate the Remark Office OMR folder
4. Click the folder to expand it and view the available programs
5. Select Remark Office OMR Template Editor to open the Template Editor

Note: Installing Remark Office OMR also installs several additional programs and PDF guides that are available in the Remark Office OMR folder.

1. Select File, New Form Template - you will be prompted to add a description, set page size and page orientation
2. Once ready, select Capture Image
3. Import the template scan by highlighting Read Images, then selecting Browse to find the stored template document
4. Select OK

Regions are used to indicate to the software where and how to process the recognized and collected information from the scanned documents. To start the configuration of any OMR, select it in the top navigation bar.

To create a template for a 60-question test with the UVIC A bubble sheet form (BLUE form: No bubbled-in names, up to 5 response alternatives per question, up to 200 questions), you need to set up different Optical Mark Recognition (OMR) regions for student identification (V numbers) and the questions.

Student V-number OMR region

1. Select OMR in the top navigation bar
2. Highlight the V number field on the form with your cursor (all numerical bubbles should be highlighted in green)
3. Release your mouse to continue the OMR region set-up in the pop-up window. If you make an error, select Cancel
4. In the pop-up window, set the following in the OMR Region Definition section:
   • Region Definition (Region name: VNumber; OMR type: Grid; Data type: Numeric)
   • Region Layout (Region orientation: Column; Columns in the region: 8; Rows in the region: 10; Read right-to-left: Not selected (default))
   • Response Choices (Possible label scales: 0 to 9; Labels: *Should auto-fill with numbers 0 to 9)
   • Include region in read operation: Selected (default)
5. In the left sidebar, select the Advanced Region Properties section and ensure the following settings:
   • Test Settings: Do not grade this item (default)
   • Survey Settings: Do not tabulate this item (default)
   • Testing Point System: Not selected (default)
   • Designate as a respondent ID: Selected
6. Select OK in the pop-up window to save the V number region settings. Leave the other property tabs as-is. To make edits/confirm settings in the future, double-click “V-Number” in the menu on the left side.

Form questions OMR region

To set up the sample 60 test question form template, you need to set up four regions (each region is a column of 15 questions).

1. Select OMR in the top navigation bar
2. Highlight the first column of 15 questions and response bubbles (A to E) on the form with your cursor (all bubbles should be highlighted in green)
3. Release your mouse to continue the OMR region set-up in the pop-up window. If you make an error, select Cancel.
4. In the pop-up window, set the following in the OMR Region Definition section:
   • Region Definition (Region name: Questions; OMR type: Multiple (default); Data type: Textual (default))
   • Region Layout (Region orientation: Row; Columns in the region: 5; Rows in the region: 15; Read right-to-left: Not selected (default))
   • Response Choices (Possible label scales: A to E; NA label: None (default); Labels: *Should auto-fill with letters A to E
   • Include region in read operation: Selected (default)
5. In the left sidebar, select the Advanced Region Properties section and ensure the following settings:
   • Test Settings: Grade this item
   • Survey Settings: Tabulate this item
   • Testing Point System: Objective item
6. Select OK in the pop-up window to save the Questions region settings. Leave the other property tabs as-is. To make edits/confirm settings in the future, double-click Questions in the menu on the left side.
7. Add the remaining questions by right-clicking the highlighted Questions region (green rectangle), then selecting Copy.
8. Select the new region that appears (it will be red as it overlaps with the first one), then drag it to questions 16 to 30, where Remark should automatically pick up and label them.
9. Repeat steps 7 and 8 for the remaining two question regions (31 to 45 and 46 to 60).

1. Select File in the top left corner
2. Select Save As and name the template
3. Proceed with importing the scanned exams, then the analysis

1. Open the Start Menu
2. Select All Apps
3. Scroll down and locate the Remark Office OMR folder
4. Expand the folder to view the available programs
5. Select Remark Office OMR Data Center

1. Select your template from the recent templates list
2. If your template is not listed, select Open
3. Browse to the location where you saved your template
4. Open the template
5. Confirm that the blank data sheet appears with the template columns displayed

1. Select Analysis
2. Select Analysis Preferences
3. Select Grade Scales
4. If a UVic grade scale already exists, select it from the list
5. If a UVic grade scale does not exist:
   • Select Manage Scales
   • Select New
   • Create the grade scale using UVic grading standards
   • Save the grade scale
6. Set the UVic grade scale as the default grade scale
7. Select OK to save your settings

1. Select Read from the Data Options panel on the left
2. Select Read Images
3. Select Recognition Settings
4. Select the Ignore Large Marks tab and enable Ignore Large Marks
   • This allows the software to ignore large crossed-out responses (such as X's)
   • The default setting is 2. You can change it to 1 if students commonly cross out answers with large X's or slashes.
5. Select OK
6. Select Next
7. Browse to the folder where your scanned .tif files are saved
8. Select the Answer Key file and the Student Response files
9. Select Add Selected
10. Confirm the files are in the correct order: (1) Answer Key, (2) Student Response files
11. Select Read to import the exams

1. Select Review Exceptions
2. Review and correct any responses flagged by the software
3. Once all exceptions have been reviewed, you are ready to run the analysis

1. Select Analysis
2. Select Quick Grade
3. The software will use the first imported form as the Answer Key
4. Wait for the analysis to finish
5. Review the 101 – Student Statistics report, which displays student numbers, scores, and totals

1. Select Report Batches from the left menu
2. If you have a saved report batch, import it by selecting ... to locate file and select Finish (proceed to step 8).
3. If creating a new batch, leave fields blank and select Next
4. Select the desired reports, defaults are: 103, 310, 105, 206, 204
5. Select Next
6. Ensure Print Reports is de-selected, select Next
7. Ensure Display the reports upon completion is selected, select Next
8. Ensure Launch another report batch upon completion is not selected, select Finish
9. Save the report batch if prompted
10. Once the reports are generated, select Export Report and save report as a PDF in a known location

1. Select the Data tab
2. Choose the export format requested by the instructor:
   • Export Textual Data for Exam Scores + Textual Data
   • Export Numeric Data for Exam Scores + Numeric Data
   • Export Gradebook for Raw Data
3. Save the file as a.csv
4. Repeat for any additional export formats requested
5. Open the exported file in Excel to review or modify the results as needed

1. Open your course in Brightspace
2. Select Grades
3. Select Import
4. Select Grades_Sample_Import_File.csv to download a sample import document
5. Keep this file open as a reference when preparing your Remark export

1. Open the exported Remark .csv file and the Brightspace sample file in Excel
2. Rename the column containing student V-numbers to OrgDefinedId
3. Rename the grade column to match your Brightspace grade item followed by Points Grade (Example: Test 1 Points Grade)
4. Add a new column at the far right named End-of-Line Indicator
5. Enter a # in every row of the End-of-Line Indicator column
6. Save the file as a .csv

1. Open your course in Brightspace
2. Select Grades
3. Select Import
4. Select Choose File
5. Browse to and select your prepared .csv file
6. If the grade item does not already exist, select Create new grade item when an unrecognized item is referenced
7. Select Continue
8. Review any errors reported by Brightspace and make corrections if needed
9. Preview the import to confirm grades are being uploaded to the correct grade item
10. Select Import to upload the grades
11. Verify that the grades appear correctly in the Brightspace gradebook

1. Scan all answer keys as separate image files
2. Scan all student response forms
3. Open Remark Office OMR Data Centre
4. Open the template for your exam
5. Select Tools > Read
6. Read in the scanned student exams
7. Select Advanced Grade Wizard
8. Select Answer Key
9. Choose the Answer Key source
10. Use Grid Row if the key is already scanned and is the first record in the scan
11. Select Get Key, all the responses should be read in
12. Choose Question Properties

1. Select the question(s) you want to remove from grading
2. Clear the Grade this Question checkbox

The selected question(s) will no longer be included in grading

1. Select the question(s) you want to designate as bonus questions
2. Select the Extra Credit checkbox
3. Save your changes

1. Select the question(s) you want to modify
2. Select Objective Question
3. Increase the Correct Points value (default is 1.000)
4. Save your changes

Use this option if you have multiple versions of an exam with different answer keys.

1. Set up multiple test versions
   
   1. Scan answer keys as separate image files
   2. Scan all student exams
   3. Open Remark Office OMR Data Centre
   4. Open the template you created for the exam
   5. Select Read Wizard and read in the answer keys first
   6. Read in the scanned student exams and make any necessary corrections for read errors
   7. Select the Tools menu, then click Analysis and then Advanced Grade
   8. Select the Test Versions option
   9. Select the Define multiple test versions checkbox

You then have two methods to choose between: 

1. Standard method: use this when each exam has its own answer key, questions do not need to appear in the same order.
2. Advanced method: use this when exam versions contain the same questions in a different order.

Standard option

1. Select Standard
2. Choose the question that identifies the exam version
3. Select Create Version
4. Import or enter the answer key
5. Enter a Version ID
6. Repeat for additional exam versions
7. Select Grade when all versions have been created

Advanced option

1. Select Advanced  
2. Choose the question that identifies the exam version 
3. Enter a Version ID for the original answer key 
4. Select Create Version to add another answer key 
5. Enter a Version ID for the new version 
6. Use the arrow controls to rearrange questions so they match the original answer key 
7. Repeat for additional versions 
8. Select Grade to complete the analysis