Organizing field schools

Three UVic field school students at the Canadian Museum for Human Rights, Winnipeg, CA

Field school participants pose on an ancient polygonal wall, part of the archaeological field school in Boeotia, Greece.

Taken by a UVic anthropology student during her field school tour in Santiago de Cuba.

UVic Dr. Alexandrine Boudreault-Fournier and some of her students from the ethnographic field school tour learn about the historical town of Baracoa, Cuba.

The Office of Global Engagement (GE) helps UVic faculty plan and lead field schools to international destinations. GE will help with proposal preparation for Education Abroad Committee (EAC) approval and ultimately, approval by the AVP Academic Planning.  Note, however, that individual faculties are responsible for field school management.

How can we help you?

The Office of Global Engagement offers these resources to help you. Contact us with your questions and for advice regarding the Field School Proposal form which must be submitted to the EAC and approved by the AVP Academic Planning.

Note: these resources are designed primarily for international field schools. However, faculty members organizing domestic field schools are welcome to request and make use of them.

Arrange for your students to participate in UVic’s online pre-departure course. It covers health & safety considerations for students as well as intercultural competency training. The course is administered through the office of Global Engagement.
Field school directors are advised to attend a mental wellness support workshop to gain skills to support themselves and students during the stresses of travel.
If students are on campus an in-person pre-departure session (covering practical travel preparation, intercultural awareness, mental wellness training) can be arranged by the office of Global Engagement with support of UVic’s training specialist for the Student Mental Health Strategy.

Contact ioglobal@uvic.ca for enrollment in pre-departure trainings.

How departments can collect fees from participating students:

  1. Cash or cheque: remittance form
  2. Payment cards
  • In-person payment cards with a Payment Entry Device (PED)
  • Online payment cards with a department specific UVic built payment webpage
  • Payment cards provided over the phone or by mail: processing request form

* Credit card information must not be kept after the charge has been processed! * Separate Moneris merchant numbers are required for online and in-person payments. * It is NOT possible to set up your own bank account in the name of the University of Victoria, or to open other payment card processing accounts (such as Paypal or Square) other than Moneris.

How to pay expenses associated with a field school:

  1. Invoices authorized in advance of field school dates are submitted to Accounts Payable and paid directly to the vendor.
    *Contact Purchasing Services for preferred suppliers and to outsource services.
  2. On-site expenses
  • Request an advance (processing time 10 business days). Submit Payment request form along with receipts to clear advance. Outstanding balances are repaid by cheque, made payable to the University of Victoria.
  • Outlay expenses personally and submit Business Expense Reimbursement form along with receipts to claim reimbursement.

If you have questions please contact .

International field schools

Domestic field schools

Field school mailing list

Join the field school mailing list maintained by Dr. Helga Thorson, Chair, Department of Germanic and Slavic Studies.