Special Orders

While we do recommend preferred vendors that are both reliable and efficient, we can order from just about any company that will ship to Canada. Shipping charges will be more expensive and customs charges will apply for all orders placed with vendors located outside of Canada.

! We can only place special orders for accounts associated with the Faculty of Science.

You'll need to fill out a Science Stores requisition form. (updated September 28, 2023)

IMPORTANT:  For best results please save all PDF fillable forms to your machine’s hard drive and only open them in Adobe Acrobat Reader or Acrobat Pro – and especially NOT the default Mac PDF viewer or within a browser window.

For instructions on how to properly submit authorized orders to Stores, please review and follow this how to order instructions (updated Feb, 2022) document.   This how-to document also explains how to submit order update/ETA requests to us for your existing orders as we'll need specific information to be able to process your request.

Here's an example of a completed requisition form. Please note some fields are marked as mandatory.

For orders over $14,999 UVic Purchasing require quotes from multiple sources. Simply fill out their online quote form on the Purchasing Services form page and they will get back to you with quotes. Drop off a Science Stores requisition (referencing the RFQ number assigned by purchasing) and a copy of the winning quote and we'll submit the order. If you don't choose to go with the lowest value quote, you'll also need to fill out a other than low quote recommendation form and submit that too.

If the required item is only available from one source you'll need to fill out a Science Stores requisition and a direct award request form from Purchasing. Instructions are included with the form.