Sequencing

Note: if you using the USA based vendors listed below, please know they have taken care of the required USDA declaration with their own generic letter.  For more information about USDA Guidelines please see our shipping tab.

Preferred Vendors for Sequencing: 

Eurofins - free shipping on Wednesdays, via UPS.

Plasmidsaurus - free shipping on Tuesday and Thursdays, via UPS.

Flow Genomics [CANADIAN] - free shipping on Tuesday and Thursdays, via UPS.

ORDERING

When it comes to sequencing, our clients place their own online orders.

Here are the steps required for each vendor:

Eurofins

  1. Prepare a Stores requisition*.
  2. If necessary send the requisition to some who can authorize it and ask them to forward it on to  or send it yourself if you have signing authority.  Remember to write "I approve" in the email.
  3. Visit Stores with a labtop so you can check out using one our UVic credit cards.  We'll provide a order reference number that begins with "SS0".
  4. Make sure the vendor sends any invoices to our general mailbox: .  Stores staff will process the invoice.

Plasmidsaurus

  1. Don't prepare a Stores requisition*.
  2. Request a new AGR (PO) number number by email, which you will enter onto the vendor's website when you place your order.  Every order must have a new and unique AGR number.  We'll email you back with the number.  
  3. Make sure the vendor sends any invoices to our general mailbox: . We will forward the invoice to the lab manager or PI.
  4. The account holder (PI) or delegate will have to process the invoice directly, not Stores.

Flow Genomics

  1. Don't prepare a Stores requisition*.
  2. Make up a unique PO number for each order. E.g. "[labgroupname]-2026-09A”, where 2026-09 is the year and month and A is the first in a sequence if there is more than one order in a month. Every order must have a new and unique PO number. 
  3. Make sure the vendor sends any invoices to our general mailbox: . We will forward the invoice to the lab manager or PI.
  4. The account holder (PI) or delegate will have to process the invoice directly, not Stores.

SHIPPING

Please makes sure all samples are dropped off before 11 AM.  We recommend you put your samples in a 50mL conical tube for additional protection.  Also, please put the tubes in a ziploc bag and write your lab name and number of reactions on the bag.  

Eurofins and Flow Genomics

Please provide a regular Stores shipping form*.  We need it for the legal declaration at the top.  It does not need an account in Part F or an authorization as UVic will not be paying for shipping.

Plasmidsaurus

An annual declaration form covers your lab for the whole year.  No shipping form required.

* FOR BEST RESULTS with our forms, please save all PDF fillable forms to your machine’s hard drive and only open them in Adobe Acrobat Reader or Acrobat Pro – and especially NOT the default Mac PDF viewer or within a browser window.