Forms

Please use the form appropriate to the good or service for which you wish to obtain a price quote. Using the applicable form will direct the request directly to responsible Purchasing Officer.

• General quote
• Printing quote
• Scientific quote
• Procurement project/RFx initiation form
• Direct award request form (includes required Contractor Info)
  • note: this form is only necessary for purchases over $15,000.
• Other than low quote recommendation form (please attach the contractor information form)

Please contact your Purchasing Officer to discuss the services you need to contract for. 

Purchasing will draft the Service Agreement and handle the negotiations with the vendor. 

• Employee vs independent contractor determination form
• Contractor information form
• Purchase Order General Conditions 

• Notice of shipment

NOTE: All travel related charges below $5,000 can be made via Uvic ccard. This includes Hotel reservations for UVic guests and meeting rooms under $5,000. For questions please contact procurementadmin@uvic.ca 

If no ccard is available the following forms can be used: 

• Auto rental reservation and authorization Form - Non-faculty and non-employee |Instructions
• Hotel reservation and authorization form - Non-faculty and non-employee  
• Meeting room and audio visual reservation form / Instructions 
• Non-employee travel request form

• Delegation of signing authority form 
• Position approval authority - temporary absence
• Shredding provided by Stericycle Inc (operating as Shred-it).  
• Staples eWay enrollment form
• Surplus assessment request form