Zoom Meetings

• waiting room is turned on and guests must be admitted
• guests can’t take control of shared screens
• files can’t be sent over Zoom chat

You'll need a recent, 64-bit version of the Zoom client to join meetings. If you don't use Zoom often, try to launch the Zoom app and sign in about 10 minutes before your meeting to give it time to download and install updates. You can use Zoom web client on devices that don't support new versions of Zoom.

Students can't use Zoom cloud recording.

While cloud recording is available to employees, it's not intended as a way to store recordings. All your cloud recordings will automatically be copied to your Echo360 library and removed from Zoom after 1 week. Learn more about cloud recording.

Local recording isn't restricted.

Zoom apps add features to Zoom or integrate it with other software. We use Zoom apps where necessary to integrate it with UVic's learning and teaching systems. Otherwise, installation of Zoom apps isn't permitted.

Unless you choose to restrict your meeting to registered or authenticated users, anyone can join your meetings as a guest. Guests include:

• alumni, former students and retirees who no longer have access to Zoom through UVic
• people with a non-UVic Zoom account
• people without a Zoom account

When you’re organizing a Zoom meeting that's open to guests:

• Make sure the meeting is set up to allow guests. Under the Security options, make sure that only authenticated users can join: Sign in to Zoom is turned off.
• Guests must be admitted into the meeting by a host. You should have a method to identify them to prevent unauthorised access to the meeting.
• Communicate with everyone invited to the meeting about how you will identify expected guests.

Zoom will let you know if there are any apps currently running that have real-time access to your meeting information.

If any of these apps are running, there will be a pop-up warning in the top left corner of your screen when you launch a meeting. The warning will read, “Apps have real-time access to your information in this meeting.”

We currently only have one Zoom app that generates this warning: the LTI Pro Zoom connector. We use this app to integrate Zoom with Brightspace.

If you click on the icon of four circles at the top left of the screen, you can see a list of the apps that may have this access. You can click on each listed app and select Learn More to find out what kinds of information is being shared with that app.