This website stores cookies on your computer. These cookies are used to collect information about how you interact with our website and allow us to remember your browser. We use this information to improve and customize your browsing experience, for analytics and metrics about our visitors both on this website and other media, and for marketing purposes. By using this website, you accept and agree to be bound by UVic’s Terms of Use and Protection of Privacy Policy.  If you do not agree to the above, you can configure your browser’s setting to “do not track.”

Skip to main content
People Departments Maps Buildings Rooms A-Z
University
of Victoria
Apply Library
Sign in Online tools Sign out
Human Resources

Leaving UVic

Leaving UVic is a big step. Whether you’re joining another employer, or taking time away, this page explains what to do and what to expect: notice periods, final pay and vacation payout, benefits coverage, pension options, and who to contact.

Before you resign

Once you resign from UVic, you will not be able to undue this action, even if your next job prospect falls through. 

  • Be sure of your next step: if you have another offer, confirm it in writing
  • Know what the required notice is for your employee group

Required notice (by employee group)

Notice periods are outlined in the Collective Agreement for unionized employee groups. Some notice periods are outlined below:

Provide 2 weeks’ written notice of resignation. If you provide less than two weeks, your vacation entitlement defaults to the Employment Standards Act minimum for resignations.

Provide 1 month’s written notice of resignation. If you provide less than 1 month's written notice, vacation entitlement defaults to the Employment Standards Act minimum for resignations.

Check your Terms & Conditions or offer letter; timelines may differ.

How to resign

  1. email your supervisor with a signed resignation letter that states your last working day.

  2. copy HR (and your union, if required by your Collective Agreement).

  3. coordinate handover (files, projects, contacts) and return all UVic property (ID card, keys, equipment).

  4. submit final time sheets/expenses and update your out‑of‑office message.

After you resign

Once you are no longer an employee, you will not be eligible to receive UVic pay or benefits. Here's what will happen shortly following your last day of work.

Your final pay, including any unused vacation, will be issued on the next regular pay date following your final day of work.

Email payroll@uvic.ca with questions about your final pay.

Your extended health, dental and life insurance coverage end on your last day of employment.

Per UVic Policy IM7200, your UVic email will be decommissioned when you leave and your access will be removed from UVic systems. 

You will continue to have access to UVic MyPage for tax forms and payroll documentation.

The Pension Services website includes information on what happens to your pension when you leave UVic. Direct all questions about your pension plan to Pension Services.