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Retaining UVic grad funding

General eligibility & maintenance requirements for UVic graduate scholarships

  • To qualify for any graduate scholarships you must be unconditionally admitted to a master's or doctoral degree program and be registered in enough units in your graduate degree program (see below).
  • UVic Graduate Awards of up to $10,000 per academic year require a minimum GPA of 6.0/9.0 or higher (as of 2022-2023) and a minimum of 1.50 units per term.
*Students nominated for a 2021-2022 graduate award of $1000-$5000 require a GPA of 6.0/9.0 or higher and those valued over $5000 require a GPA of 7.0/9.0 or higher.

  • Graduate Fellowships, Graduate Entrance Awards, and President's Research Scholarship require that you be registered full time each term in a minimum of 3.0 units.
  • Graduate Awards allow for part time registration in a minimum of 1.5 units each term.
  • Graduate donor awards, those funded by private donors, require full time registration in a minimum of 3.0 units unless the specific terms of the scholarship indicate that it may be issued to a part time student, or a student who has completed their graduate program. See the list of all donor awards and their terms.
  • Graduate students registered with the Centre for Accessible Learning (CAL) are considered to be full time when registered in 1.5 units, and are eligible to be considered for all UVic graduate scholarships when registered in 1.5 or more units. Students must identify themselves to FGS and send a copy of their CAL letter to scholoff@uvic.ca
  • To maintain eligibility and avoid delays in scholarship payments, register at least two-to-three weeks, or more, in advance of each term in the required number of units.
  • A change to registration status after the start of a term will affect your scholarship and may result in the loss of the scholarship, and requirement that any funds received be repaid to the university.
  • Contact the Faculty of Graduate Studies well in advance of any change in registration by email to fgsaward@uvic.ca or scholoff@uvic.ca to find out how the registration change will affect your scholarship.
  • Overdue tuition, fees, or UVic fines of any kind will result in a hold on your scholarship payments.
  • Retroactive changes to your registration status may also result in a requirement of scholarship repayment, and/or loss of a scholarship.
  • Students considering a leave of absence of any kind (personal, parental, medical, or compassionate) need to speak to a scholarship officer (fgsaward@uvic.ca or scholoff@uvic.ca) in the Faculty of Graduate Studies. Each type of leave will have a unique impact on graduate scholarships and needs to be addressed individually.
  • Communication with students is done by email,  so ensure the email you use regularly is identified as your “preferred email address” on your “personal profile” on your UVic Online tools account.
  • Scholarships of $1,000-$3,000 are paid in one lump sum, typically at the start of the first term of registration, but this will vary depending on when the nomination is made.
  • Scholarships of $3,500-$5,000 are paid in two installments, typically at the start of the first and second term of registration.
  • Scholarships valued at $5,000-$9,999 are paid in three installments, typically at the start of each term of registration.

  • Scholarships of $10,000 and higher are paid in monthly installments, divided evenly over the duration of the award (see your award notice for the duration of the award). Federal council awards and any other externally funded awards will be paid in monthly installments.

  • Scholarship payments will not be issued if you have are not registered, have insufficient registration for the award offered, provisional admission, or overdue fees or fines from a previous term. Once you resolve your ineligibility issue, payments will resume but it can take approximately 5-10 business days for the payment to be processed and deposited to your account. Since this unavoidable administrative lag-time may present problems for those that rely on these payments for first-of-the-month living expenses, please be proactive and well-versed on the regulations that keep you eligible, on an ongoing basis for your specific scholarship offer.
  • Tuition fees are NOT automatically paid out of UVic Graduate Funding; students are responsible to ensure all tuition and fees are paid on time.
  • All UVic scholarship payments will cease at the end of the term the student takes the final oral and/or written examination.
  • A scholarship or award may be withheld or cancelled if there is a lack of suitable candidates, if a donor withdraw the scholarship or award, or if the student receiving the scholarship or award withdraws from UVic or fails to meet the requirements for the scholarship/award. 

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