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Accessible Learning

Accommodation letters

Students are responsible for sharing their accommodation letters with you, so that you can provide appropriate adjustments in the classroom and in assessments.

The letter will outline the accommodations the student is eligible for as part of a plan developed with an accessible learning advisor.

  • If you have any questions or concerns about a student’s accommodation, contact the student’s advisor as listed on the letter.
  • All people listed as instructors for a course receive notification emails and access to letters.

View a letter

  1. Sign in to the Centre for Accessible Learning (CAL) Online Instructor Services with your NetLink ID
  2. Select “Accommodation letters” at the top of CAL Online Instructor Services for a list of all letters shared with you
  3. Select “Courses” for lists of letters for each of your courses

Acknowledge a letter

When a student gives you permission to access their letter, you will receive an email with a link.

  1. Follow the link in the email and sign into CAL Online Instructor Services with your NetLink ID
  2. Select the “Review HTML letter” or “Review PDF letter” buttons to review the student’s accommodations
  3. Check the “I acknowledge...” box and use the “Submit” button

If you have any questions, please connect with your student’s CAL advisor by replying to the email you received about the student’s letter.

Note: a student may not always choose to release their letter. In this case, you are not responsible for applying their accommodations.

Accommodations summary

Spring 2026 accommodations summary
  • CAL updates your summary every business day
  • CAL can't update a downloaded copy of your summary
  • CAL only supports Excel 365 for desktop and web
  • Course coordinators request summaries from CAL's database manager
  • Report errors to CAL's database manager

Every instructor assigned to a course has an academic accommodations summary. Your summary is an Excel file with a sheet for each of your courses. Each sheet has columns for all common academic accommodations and one row for each letter.

The summary does not replace the usual method of reviewing and acknowledging accommodation letters, it is a supplement. You can review letters on CAL Online Instructor Services if you prefer.

If you are new to UVic, or otherwise unfamiliar with academic accommodations, please review the information about academic accommodations.

Support and limitations

CAL will update your summary every business day, but it is not real-time. The last update date is displayed prominently at the top of the summary.

You can view the summary in your web browser with the first link at the top of this email. We do not guarantee the summary will work correctly in anything but Excel for Web and Excel 365 for Windows.

We cannot update downloaded copies of the summary.

Contact the Computer Help Desk for help with Excel, other spreadsheet programs, SharePoint, and your NetLink account.

Course coordinators (and similar positions) can request a summary for a selected course from CAL's database manager if they are not assigned to the course in Banner.

Please report any accommodation information errors to CAL's database manager a as soon as possible.

Privacy

The information you receive about a student's disability is confidential and its collection, protection and disclosure are governed by the BC Freedom of Information and Protection of Privacy Act and by UVic policies AC1205 and GV0235.

Need help?

Email the CAL Front Desk or call 250-472-4947.