Microsoft Bookings

Microsoft Bookings is a scheduling tool you can use to manage appointments with your clients or colleagues. It integrates with your Microsoft 365 account in Outlook and provides a web-based booking page for easy scheduling.

There are two different Microsoft Bookings tools: Personal Bookings and Shared Bookings. Personal Bookings allows you to manage your own schedule. Shared Bookings allows you to manage a team’s schedule.

Personal Bookings

You can use Personal Bookings to manage office hours, consultations and other appointments with clients. You can:

• make a booking page, which people can use to schedule appointments with you
• set times that you’re available for meetings
• define meeting types with set durations
• make appointments available to the public, anyone signed in to a UVic Microsoft 365 account, or only by invitation
• schedule in-person and Teams meetings

Request Personal Bookings

Personal Bookings is not enabled by default. If you’re interested in a Personal Bookings calendar, submit a request.

Shared Bookings

Shared Booking calendars offer a simple way to schedule and manage appointments for a team. Use Shared Bookings when you want to show the availability of multiple staff members who can be booked for appointments.

Shared Bookings is best used for scheduling client appointments with multiple people. For example, Learning and Teaching Support and Innovation (LTSI) uses a Shared Bookings calendar to schedule consultations with their team.

Request Shared Bookings

Shared Bookings is not enabled by default. If you make a request, IT support staff will create the calendar and give your account full access to manage it.

If you're interested in a Shared Bookings calendar, submit a request.

Resources from Microsoft

• Introduction to Microsoft Bookings
• Set up your Personal Bookings page
• Set up your Shared Bookings page
• Personal Bookings FAQs
• Add team members to your Shared Bookings page
• Share your Shared Bookings page