Exchange Photo Contest

Deadline: 

• November 18^th, 2026 at 11:59 PM PCT

Eligibility:

• A current UVic outbound exchange student, or
• A past participant in the International Centre for Students exchange program within the last two years (between September 1^st, 2024 and December 31^st, 2026)

Submissions Guidelines:

• Submit your photo(s) using the online Photo Contest Submission Form.
• You may submit up to three (3) photos. 

The photo must NOT contain:

• Any offensive language or symbols
• Illegal or inappropriate behaviour
• Nudity and/or sexual behaviour 
• Information that can identify any individual 
• Any identifiable trade-marks, brands, or logos
• Advertisements or commercial messages (including promotional material for a host institution, organization, or business)
• Any other content that UVic determines in its sole discretion to be objectionable and/or inappropriate.
• Watermarks or added text

Your photo must be:

• Taken during your exchange experience. Photos of you during your exchange are encouraged, but scenery, cultural, campus and travel-related photos from your exchange experience are also welcome. 
• In the original format; photograps may not be changed to add or remove objects or individuals.
• Not be in violation of any applicable law;
• Not infringle anyone else's (i) copyright or other intellectual property rights, (ii) privacy or personality rights or (iii) other rights; 

Permissions:

• By submitting your photos to the Exchange Photo Essay Contest, you grant the University of Victoria permission to use your images for educational or promotional purposes. This includes potential display on UVic websites, in publications, and in other promotional materials.
• You grant UVic permission to collect your personal information, reflections on your exchange experience, and other information submitted via the online content submission form, for the purposes of judging the photo contest. You understand that this information may be used for storytelling purposes in UVic promotional material.
• By entering the contest, you confirm that you own the submitted photo(s). If someone else took the photo(s), ensure you have permission to use them.
• If your photos include your host institution, accommodations, internship or volunteer placement, or other locations visited during your exchange, make sure you have any required permission to photograph those locations. By entering the contest, you are confirming that you have obtained any necessary permissions.
• If your photos feature other individuals, ensure you have their permission. By entering the contest, you confirm that you have obtained consent from all subjects in your photos. Failure of each photo participant to grant permission for the photo submission to be entered into the contest will render the photo submission ineligible for consideration.
• If a child's face is visible, a parent or guardian must sign UVic's Photo and Video Subject Release Form. Attach the form to the Photo Contest Submission Form, mail it to PO Box 3025 / Victoria, BC / V8W 3P2, or drop it off at the front desk in the Jamie Cassels Centre, room 202d.

By entering this contest, you confirm that you have read, understood, and accept all of the terms and conditions outlined.

• Contest is sponsored by the University of Victoria as represented by the International Centre for Students.
• Contest is open to all current UVic students that have either completed exchange in the past 2 years or are currently on exchange (September 2024-present).
• Contest ends on November 18^th, 2026 at 11:59 PM PCT.
• Each participant may submit a maximum of three (3) photos.

Other Conditions:

• By entering this contest, you declare that you have complied with all of these rules and met all eligibility requirements.
• You grant UVic a non-exclusive, royalty-free, sub-licensable, worldwide, transferable, perpetual licence to:
  1. Use, copy, adapt, communicate, distribute, publicly display and create compilations and derivative works or merchandise from any photo you submit as an entry to this contest (including any caption you have posted with your photo); and
  2. Use your name, city or town of residence, and/or any statements made by you in connection with your entry
• You allow UVic to: (a) edit, reformat, rearrange, and/or combine your photo with other materials, or otherwise modify it; (b) use your original or modified photo in UVic promotional materials; and/or (c) share your photo, or any edited version of it, on social media platforms.
• Entrants may be required to provide a release to UVic.
• Entrants agree their name may be announced on UVic’s website and other associated media sites if he or she is selected as one of the winners of the contest.
• UVic reserves the right to amend these rules or to terminate the contest at any time without any liability to any contestant or third party. Any amendments to these contest rules and regulations will be posted on the contest website.

• Personal Information: UVic will collect and use personal information from participants solely for the purposes of administering this contest and conducting the promotional activities permitted. UVic will not share entrants' personal information with third parties, except as required by law. Additionally, UVic will not contact participants for any reason outside of the contest, unless they have provided consent to receive relevant communications from UVic, or as permitted by applicable laws.

   

Photos submissions will not be accepted after the deadline. We encourage you to submit your photo(s) early to avoid any potential technical issues.

If you have technical issues or have any questions about the contest, please contact goglobal@uvic.ca.