Drawing & documentation standards

Drawings

Base drawings and information

Campus maps, site plans, floor plans, as-built/consultant record drawings, site services drawings and other record drawings will be provided where they are available. Please note that all files provided by UVic are provided for information and reference only, based on the best available date available at the time of transfer. Base drawings will be provided in .dwg format and record drawings will be provided in .tif or .pdf format. Consultants are required to field verify the information and document actual conditions as required prior to commencement of any work and include this information in the record submittals.

When a coordinating Prime Consultant leads the design team all drawings must bear the name of the Prime Consultant as well as the sub-consultants.

Drawing standards

• Sheet size:
  • ARCH D – 610mm × 914mm
  • Larger projects: dwg size as required
• Title block:
  • building Name, floor and room numbers as applicable
  • UVic project name and number
  • sheet number
  • revision history (revision number and date)
  • drawing phase
  • consultant information

Drawings shall consist of the following as a minimum:

• Floor plan (1:100 scale minimum).
• Show the premise sin relation to the corridors, stairs, fire extinguishers, partitions, doors, etc. as well as all built-in furniture and fixtures.
• Reflected ceiling plan (1:100 scale minimum). Show partition layout, lights, sprinklers etc., including modifications proposed to the base building operating systems.
• Mechanical plans, where required.
• Electrical plans, where required.
• Telephone, data and power outlet plan (1:100 scale minimum) and indicate with dimensions location of all telephone, data and power outlets.
• Should include furniture plans where applicable.
• Drawings should be in metric.

Specifications

• Use long-form specifications in letter size booklet format whenever possible.
• Specifications on drawings are only acceptable for the smallest projects, and with prior approval from the FMGT Project Manager.
• Detailed specifications are required naming the product type and description including dimensions, construction methods, schedules, etc.

Drawings and specifications are required to be sufficient in scope and detail to fully depict the proposed improvements and their relationship to the Base Building construction.

Print form drawings

Print form drawings are to be printed full size with each trade discipline bound separately.

The acceptable format for CAD drawing files is as follows:

• CAD files are to be submitted in AutoCAD DWG format
• Each drawing sheet shall have its own DWG file.
  • It is not acceptable to have multiple sheets residing in one DWG file.
• The CAD file name should be the same as the sheet name

Layering

• UVic recommends use of the most recent AIA CAD Layer Guidelines (112KB PDF).
• Where AIA CAD Layer Guidelines are not used, it is important that the layers are named logically so that they can be easily understood.
• Objects within the drawing must exist on their appropriate layer. This will provide ease of conversion to UVic standards.

Blocks

• All blocks must be created with all entities on layer 0.
• All blocks must be inserted on the appropriate layer.

External references

• All drawings shall function as stand-alone drawings. All external references must be inserted. Images must be bound using Windows ‘Paint’ so they are permanently part of the drawing, not requiring any external files to accompany the CAD files.

PDF drawing files

• Each drawing sheet shall have its own PDF file.
  • It is not acceptable to have multiple sheets residing in one PDF file.
• The PDF file name should be the same as the sheet name.
• Drawings should reflect the intended line weights and colour of printed hard copies.
• PDF files should not have any restrictions such as printing limitation or password protection.

O&M manuals

Unless otherwise directed by the FMGT Representative, at completion of the project Operation and Maintenance manuals must be reviewed by the consultant team and submitted in hardcover 3-ring binders as well as an electronic copy on a labelled USB. Each manual must include (as a minimum):

• table of contents
• description of operation
• shop drawings of all equipment
• extended warranties
• maintenance and operating instructions
• list of manufacturer and trade names
• list of supply sources for maintenance
• paint formulas
• hardware products supplied and installed
• balancing report
• name of company, contact person, phone number and email address of all sub trades that supplied and installed products to the site
• all permits, licenses and final inspections
• copy of Substantial Completion Certificate

Examples

• A-16 FMGT Records Submittals – O&M Cover_Spine MECH (107KB DOCX file)
• A-17 FMGT Records Submittals – O&M Cover_Spine ELEC (107KB DOCX file)

Final Record Documentation

All Final Record Documentation must have the FMGT Records Submittals: Transmittal and Checklist document attached. At its discretion FMGT will hold back funds until the Record Drawings are received in an acceptable form.

Prior to the submission of the final certificate for payment the Contractor should review the red line site mark-up set for completeness and accuracy. The Prime Consultant shall obtain these site mark ups/as built drawings and review them for their completeness. Once approved, the respective sub-consultants will in turn convert these as-built drawings into “record drawings”. The Prime Consultant will submit to FMGT a complete set of Record Drawings in digital form files in both .pdf and .dwg format, with all deviations neatly indicated. Drawings should be properly annotated as Record Drawings and include the UVic Project Number and Project Name in the title block.