Event bookings

University Systems manages 14 computer classrooms. Internal and external users may contact us to book computer classrooms for academic and non-academic events such as:

  • Continuing Studies and international business courses
  • conferences
  • non-credit seminars
  • data collection for researchers
  • workshops, drop-in instruction, and training sessions

Most room bookings are free for internal clients, though some fees may be assessed for events with extrordinary setup or staffing needs.

To schedule meeting spaces for courses that appear in UVic's academic calendar, please see course scheduling. To book regular classrooms, conference rooms, lecture theatres, and seminar spaces, please contact the Office of the Registrar.

Request a booking now

Contact information

At least one contact is required. Including department administrative staff instructors will help us communicate about special requirements and schedule changes.

Role First name Last name Email Tel.
Organization

A UVic department or external organization is required. If the external organization field is filled, this request will be assessed as an external booking. In the case of an external booking with a UVic sponsor, both fields may be filled.

Event
Schedule

This booking requires…

Weekly (recurring) reservations

Use this table to request weekly recurring reservations.

Please enter start and end dates for all non-academic weekly bookings.

Session Days* Start time* End time* People
  M T W Th F Sa Su      
Casual (one-off) reservations

Use this table to request one or more one-off reservations.

Session Date* Start time* End time* People
Notes

It looks like this is an external booking. The following fees may be assessed:

$100/hour room booking fee
$75/hour labour fee for extraordinary setup requirements
$25/hour staffing fee per hour outside of our regular operating hours

It looks like this is a external booking sponsored by a UVic department. The following fees may be assessed:

$100 room booking fee
$75/hour labour fee for extraordinary setup requirements
$25/hour staffing fee per hour outside of our regular operating hours

It looks like this is an internal booking. The following fees may be assessed:

No room booking fee
$75/hour labour fee for extraordinary setup requirements
$25/hour staffing fee per hour outside of our regular operating hours

It looks like this is an internal booking for which fees will be charged. The following fees may be assessed:

$54/hour room booking fee
$75/hour labour fee for extraordinary setup requirements
$25/hour staffing fee per hour outside of our regular operating hours

We’ll confirm any fees before charging or invoicing.


Thank you for contacting us. Your request has been submitted. We'll process and contact you as soon as possible.

Please Note: University Systems will make every effort to address your issue in a timely manner. However, there may be times where your request may need to be reprioritized due to other pending requests.

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