Copy services

If you need copies of Special Collections material, you can either copy it yourself or ask us to copy it for you. Either way, you need to ask a Special Collections staff member first. Most of the material in our collections may be copied but we will deny requests to copy restricted materials.

Self-service copying

You are welcome to use your own camera or phone to take pictures of material in our reading room. We also provide free scanners and a paid photocopier. Ask a Special Collections staff member before you scan or photocopy any of our materials.

Ordering copies

We support limited digitization requests of items from Special Collections. For book-chapter or article-level scanning of copyrighted materials, please request through your local Interlibrary Loan service.

If you need us to make copies for you, submit a reproduction request form. Please fill out the form and submit it electronically or to or via fax to 250-721-8215.

Copying fees

You can pay by cheque, money order, or bank transfer. We will send your copies once we have received payment.

Self-service photocopies

$0.12 per page.

Requires copycard available from the McPherson Library Loan Desk.

Photocopy orders

$0.50 per page.

Photocopy or low resolution PDF.

Self-service digital scans

Free of charge.

Requires Netlink ID.

Community members and visitors can obtain a guest Netlink ID from the McPherson Library Loan Desk.

Digital scan orders

$5.00 per scan.

High resolution digital scans.

Audio-visual materials

At vendor cost.

UVic Libraries works with a commercial vendor to digitize audio-visual materials.

Contact for more information.

Licensing fees

In addition to copying fees, licensing fees may apply if you plan to use our materials for commercial publications. Contact for more information.


In receiving a reproduction from our holdings, you assume all responsibility for infringement of copyright or other rights in your use of the material. You must agree to hold harmless and indemnify UVic, its researchers, Board of Governors, executives, faculty, staff, employees, agents, successors and assigns, from and against any and all claims or judgments, including all associated legal fees, expenses and disbursements actually incurred, on a solicitor and own client basis, including but not limited to claims relating to infringement of copyright, trademark, invasion of rights of privacy or publicity, or libel that arise either directly or indirectly from any use by the requester of the images and/or materials provided by the Libraries, UVic, its researchers, Board of Governors, executives, faculty, staff, employees, and agents.