FAQs about online terms

The information below is specific to students in UVic Engineering and Computer Science.

For COVID-related information and online academic programming that applies to all students on campus, please go to UVic’s COVID-19 website.


Frequently asked questions about online academic terms

May I request a time conflict waiver for the spring 2021 term?

All students need to create a conflict-free timetable using the appropriate program planning worksheet. Requests to register in courses with time conflicts will not be supported by UVic Engineering and Computer Science for spring 2021. 

Course instructors have already indicated which spring 2021 online courses will not require in-person attendance at specific times by removing those times from the scheduling and registration system. All courses showing times require that students attend online at the scheduled times.

Note to instructors who may receive requests from students to register in courses where there is a time conflict: If you do not need students to attend at the scheduled time, please contact your unit’s scheduling office to remove those times from the schedule.

Note to students nearing graduation who truly have no choice but to register in conflict: Work with your program advisor as soon as possible, and before Jan. 20, 2021, for advice on options.

Now that courses are being provided through remote delivery, I would like to take a course while on a work term. Is this possible?

Students who are working and still want to take a course concurrently must still get permission for concurrent work term and course registration. The process for obtaining this permission remains the same: you must have written permission both from your employer and the Engineering Co-op Office. For more information on this process, please see the Co-op FAQs.

Are there resources available to help me with online learning?

UVic’s Learning Assistance Program (LAP) has resources available to all students. For information visit the LAP website. Students can also email learning@uvic.ca to request a tutor. LAP runs both a fee-based specialized tutoring and learning assistance program, as well as a free program called Study Solutions.

UVic’s Technology Integrated Learning site has an Orientation to Online Learning course. It is a self-paced orientation that will help you prepare for online courses.

Students in the Computer Science Optional Co-op program, the Bachelor of Engineering program or the Bachelor of Software Engineering program could opt to try to find a summer work-term placement. Or, Bachelor of Engineering and Bachelor of Software Engineering students could choose to apply for a Leave of Absence. Computer Science students could elect not to register for the Summer 2020 term.

Please see UVic’s COVID-19 website FAQs for additional resources, including accommodations for students with a disability.

What do I need to do if I want to take a course at another institution?

Contact your academic advisor for guidance on applying for a Letter of Permission to take a course elsewhere.

Will courses I need to take that are offered by other faculties be provided online?

Please check the UVic course registration system for the most up-to-date course offerings.

What about Program Declarations?

Engineering students will still declare their program of choice in the second term. The deadline to declare is April 30, 2021. The online declaration website will be live in February 2021.

For students undeclared in Computer Science, please complete and submit the degree declaration form available under “Helpful Forms” on the Computer Science Advising website. Computer Science students must have completed CSC 115 and Math 122 to formally declare.

I am an undeclared student. Now that classes are online, can I register in discipline-specific courses?

Engineering students are not able to register in discipline-specific courses unless they are declared into a program. These regulations regarding program declaration have not changed. Also, if undeclared students take other non-restricted program requirements in the Summer session, these course must also meet program declaration criteria.

Students in a Computer Science program normally register in CSC or SENG sections A01. A02 sections are generally reserved for students in the BSEng program. The summer offering of SENG 275 is restricted to students in the BSEng program. If space becomes available, students can add their names to the waitlist.

Can I take CSC 490, 497 or 499 online? How do I register for one of these courses?

Computer Science students should contact cscadvisor@uvic.ca by email for information on eligibility and how to register in these courses.

Are third- and fourth-year Computer Science and Software Engineering courses restricted to students in a Computer Science (including Combined) or a Software Engineering program?

Permission to take a third- or fourth-year CSC or SENG course may be granted if space is still available after all students in a Computer Science or BSEng program have registered.

Applications to request permission to register in a third- or fourth-year CSC or SENG course can be submitted on the Heat Course Registration website.

I acted on COVID-19 grading options for ECE 320 and/or ECE 330 during the Spring 2020 term. As these courses require a minimum GPA in some pre-requisites, how does this affect my future course registration in certain ECE courses?

If these prerequisite courses were taken during the Spring session – that is, from January to April 2020 – then a “Pass” will be accepted in order to get into ECE 320 and ECE 330. Please contact the ECE Academic Advisor before registration to ensure you will be able to register without any issues.

I acted on COVID-19 grading options during the Spring 2020 term, which included courses relevant to program declaration or transfer admission eligibility. How are the grading options interpreted?

The Faculty of Engineering has determined how it will be utilizing UVic’s Pass/Fail grading options for Bachelor of Engineering (BEng) and Bachelor of Software Engineering (BSEng) admissions and program declarations, as well as for Computer Science (CSc) admissions and minimum course grade requirements. The following guidelines are designed to help Engineering and Computer Science students make informed decisions about grades for the Spring 2020 term.

“Pass” grades:

  • will accumulate credit – therefore, a course that receives a pass will contribute to the required unit accumulation for admissions to BEng, BSEng and CSc programs, as well as program declarations for BEng and BSEng students;
  • will make the course eligible for admissions to BEng, BSEng and CSc programs, and also program declarations for BEng and BSEng students;
  • will be considered as a successful academic attempt in instances where a student had to repeat a previous course that didn’t meet program declaration or admission criteria, this passing grade will be considered successful;
  • will not impact GPA calculations (i.e. there is no letter grade value) and therefore will not be included in the competitive GPA calculation; and
  • will not negatively or positively affect GPA.

“Fail” grades:

  • will not accumulate credit – therefore a course that receives a fail will not contribute to the required unit accumulation for admissions and program declarations;
  • will not make the course eligible for admissions and program declarations;
  • will not be considered as a successful academic attempt; in instances where a student had to repeat a previous course that didn’t meet program declaration or admission criteria, this fail will not be considered successful; and
  • will not negatively or positively affect GPA.

Minimum requirements and competitive GPA calculations:

  • Program declaration and admission criteria remain the same – in other words, a minimum C+ average and no individual course grade lower than C (or a “pass,” as indicated in the information above), as well as a competitive GPA where applicable.
  • GPAs will be calculated using known letter grades (with the corresponding grade point value associated with each grade) and the unit value per course. Please see the GPA calculation information on UVic’s website.
  • Where a grade of “pass” is present in the criteria, the impact of that grade will be neutral. For all intents and purposes, it will be ignored in the GPA calculation process.

Are supplemental exams in engineering being offered at this time?

Supplemental exams may be possible in some engineering courses, depending upon the following:

  • the original course outline indicates that a supplemental exam is a possibility;
  • any conditions described in the original course outline about supplemental exams have been met; and
  • the instructor has given permission (he or she will then send the request to the Department Chair and Associate Dean Undergraduate for final approval).

Students who have been told by their instructor that a supplemental exam is possible should contact the appropriate department – Mechanical Engineering or Electrical and Computer Engineering – to discuss next steps. Supplemental exams will be organized by the appropriate department and delivered online.

PLEASE NOTE: supplemental exams are not available in any courses offered by the departments of Civil Engineering or Computer Science.


Archived response information including FAQs for the Spring 2020 term.