Microsoft 365 add-on licenses

Departments can purchase licenses for additional Microsoft 365 apps like Visio and Project, and additional full Microsoft 365 licenses for affiliates and emeriti through the TSC. Licenses through UVic's education plan are substantially less expensive than retail.

Standard products

These apps are pre-approved for purchase:

• Microsoft 365 full (A5) licenses for affiliates and emeriti
• Microsoft Visio (Plan 2) including:
  • Microsoft Visio 365 for Windows
  • Microsoft Visio on the web
• Microsoft Planner and Project (Plan 3) including:
  • Microsoft 365 Project for Windows
  • Microsoft Project on the Web (Please note Project on the Web will be discontinued in August 2025)
  • Microsoft Roadmap
• Microsoft Power BI Premium

Since these products are pre-approved, technical approval and privacy impact assessment (PIA) aren't required to purchase these. However, reviews may still be necessary to use them in a new way.

Other Microsoft products are available, but aren't pre-approved. Technical review will be required, which will make the procurement process take longer.

Subscriptions & billing

Microsoft 365 add-on licenses are purchased as annual subscriptions. They're billed monthly, but purchases are locked in for the current fiscal year (until the next March 31).

A license covers use by an individual person. They must be assigned to each person who needs to use the product. (For example, if 4 people on a reporting team need to use Project, you'd need to buy 4 licenses and assign 1 to each team member.) However, they can be reassigned.

Buy a subscription

Contact the TSC to buy a new subscription. We'll provide you with a quote and confirm billing details before we make the purchase.

We aren't able to purchase licenses from February 1 to March 31, the 2 months before fiscal year end. If we receive requests during that time, we'll have to hold them until April.

Renew a subscription

Subscriptions are automatically renewed for the next year. You don't need to contact us to renew licenses. Instead, you should contact us ahead of time if you don't want to renew them.

Cancel a subscription

If you don't want to renew a subscription for the next fiscal year, tell us before February 1. The license will remain active until March 31, but it won't be renewed for the next year.

February 1 is a hard deadline. We can't cancel a renewal after that.

Reassign a license

Licenses are transferable. Contact us to reassign a license your department owns from one person to another. (You can unassign a license and keep it in a pool to be reassigned later, but you'll continue to pay for the inactive subscription.)