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Imaging is a tool that is used to manage access to a variety of scanned and electronic documents for Administrative Systems. The Imaging tool is also referred to as BDM – Banner Document Management. Electronic documents are currently maintained for the AP Reply systems and in the Office of the Registrar for Student Admissions and Records.

The UVic Records Management Policy can be found here.

Contact for more information concerning the Procedures for the Imaging of University Records.


Who can use this service?

  • Faculty
  • Staff

How do I request or access this service?

Staff or faculty who review admission documents and/or external official transcripts can request this service by emailing .

To request access for the AP Reply systems, please complete the Finance Systems Access form.

What is the cost for this service?

This service is provided free of charge.

When is this service available?

This service is available 24 hours a day, 7 days a week, except during scheduled and unscheduled maintenance. You can be informed of service interruptions by subscribing to Informed.

How do I get help with this service?

is your first point of contact for help with Office of the Registrar documents, access or to report a problem.

Contact for help with viewing Office of the Registrar imaged documents.

Contact the Computer Help Desk for help with the AP Reply systems, hardware or network connections:

Telephone: 250-721-7687
In person: Locations & hours