BC time-zone change may affect calendar meetings

Use Outlook calendar on the web to make fix meetings.  

1. Open the stand-alone meeting and click on the date and time:
   
2. In the dropdown, click on the Globe icon beside the meeting time and change the time zone to (UTC-07:00) Pacific Time (British Columbia):
   
   
3. You will receive a “Reset Time Zones” confirmation window:
   
   
4. Click Yes and confirm the time zone is now showing correctly as (UTC-07:00) Pacific Time (British Columbia):
   
   
5. Click Save to save the change. 

Use Outlook calendar on the web to fix meetings.

1. Open a meeting in the series and click on Show all instances.
   
2. Look for any instances of the meeting that no longer appear in the series or have different times and make a note of them. Once you have noted all these instances, click Back to event details.
   
3. Along the top of the window, click Edit series to apply all changes you will make to the entire series.
   
4. Click on the date and time:
   
5. In the dropdown, click on the Globe icon beside the meeting time and change the time zone to (UTC-07:00) Pacific Time (British Columbia):
   
6. You will receive a “Reset Time Zones” confirmation window:
   
7. Click Yes and confirm the time zone is now showing correctly as (UTC-07:00) Pacific Time (British Columbia):
   
8. Click Send. You will see an “Edit series” window.
   
   Click Save to save the changes and send them to all meeting attendees.
9. Review any modified or deleted calendar items you noted in Step 3. Reopen the series and click show all instances
10. Verify that Outlook did not recreate any previously deleted calendar events.
11. Find the calendar events with previous changes to their date and/or time.
    1. Verify the time zone is correct on the item and change to (UTC-07:00) Pacific Time (British Columbia) if necessary (repeat steps 4-7 on the event).
    2. Verify the modified time is correct and change if needed.

Use Outlook calendar on the web to fix meetings.

1. In the calendar tab, make sure you have the shared mailbox selected in the left-hand side list of calendars.
2. If it isn't in the list, add it by clicking Add calendar.
   
3. Search for the shared mailbox in the “Enter a name or email address” text field and select it from the drop-down list. Click Add.
4. To fix stand-alone meetings in the shared mailbox calendar, see the “How do I fix my stand-alone Outlook calendar meetings?” question above.
5. To fix recurring meetings in the shared mailbox calendar, see the “How do I fix recurring Outlook calendar meetings?” question above.

You can make corrections to any calendars that you help to manage. Follow the same steps as you would for your own calendar. Use Outlook calendar on the web to fix meetings.

• To fix stand-alone meetings, see the “How do I fix my stand-alone Outlook calendar meetings?” instructions above.
• To fix recurring meetings, see the “How do I fix recurring Outlook calendar meetings?” instructions above.
• NOTE: As a delegate you may or may not have access to view and edit private meetings.
  • If you do have access to edit private meetings, you may fix the meetings by following the instructions above.
  • If you do not have access to edit private meetings, the calendar owner must fix these them.

Some users are being temporarily blocked from sending email when updating their calendars because they have reached their mailbox sending quota. This is occurring because the meetings they are updating have a large number of attendees.

When you update a meeting's time zone, an individual update is sent to each attendee. Each update counts as one email towards the mailbox's sending quota. As a user continues to update their meetings, each updated meeting contributes to their sending quota, until they hit their limit and their mailbox is blocked.

To address this, mailbox sending quota limits have been raised until Nov. 6, 2026. Users will be able to send:

• 1,000 emails per hour to UVic email addresses 
• 400 emails per hour to external email addresses  
• 2,000 emails total per 24-hour period 

If you are updating the time zones in your calendar and believe that you will still exceed these limits, contact your IT support staff before updating your meetings. They will put an exception in place on your mailbox to raise the quota limit to the maximum allowed by Microsoft:

• No hourly limit on emails sent
• 10,000 emails per 24-hour period 

If you have an exception in place and think you may still reach the 10,000-email limit while updating calendar events, wait until the next day before continuing. This will prevent your mailbox from being blocked by Microsoft's sending limits.

1. Open your Calendar in Outlook and select File > Print or the Ctrl+P to open the Print menu. 
2. Select the Weekly Calendar Style or Monthly Style in the Settings menu.
3. Select Microsoft Print to PDF as your printer.
4. Click the Print button and follow the on-screen options to save your calendar as a PDF file for future reference.