IALH job opportunities

IALH Job Postings

The Institute on Aging and Lifelong Health is recruiting a finance administrator to join their administration team.

About the Institute

Healthy aging is a life-long process influenced by a wide range of biological, psychological, social, environmental, geographical, and cultural factors. Faculty and undergraduate and graduate students from 19 departments at UVic are formally affiliated with the Institute on Aging & Lifelong Health. Collectively, they conduct research in several areas, including, but not limited to: healthy lifestyles; brain health; digital health; aging in place; health equity; health service organization and delivery; and knowledge translation.

Job Summary

Reporting to the Director of the institute, the Financial Administrative Assistant (FAA) provides financial, human resources, and general administrative and grant support for IALH activities and research grants (both pre- and post-award) that is essential to the smooth and effective operations of the busy interdisciplinary research centre. Working as a part of a team of administrative staff, the FAA works independently to provide research administrative support, acting as a resource for Institute faculty, students and staff, as well as liaising with community and special interest groups. Responsibilities include preparing and reviewing financial documents to ensure accuracy, completeness, and compliance with policies prior to submission to Purchasing, Accounting, Research Office, payroll and other departments on campus. The FAA liaises with UVic General Accounting, Research Accounting, and Purchasing, and must be knowledgeable of university policies and procedures such as those that relate to accounting and research.

The FAA may periodically be required to work outside of regular office hours to support IALH events and to meet financial reporting deadlines.

Required skills

  • Strong leadership skills: capacity to support and inspire a complex, high-achieving unit to stay focused on achieving its goals.
  • Strong problem-solving skills; capacity to troubleshoot when interpersonal or structural tensions arise.
  • Proactive judgement and initiative to manage day to day operations of a complex unit.
  • Ability to guide and mentor financial administrative staff.
  • Excellent verbal and written communication skills.
  • Ability to provide excellent customer services when responding to in-person, telephone and e-mail enquiries.
  • Excellent administrative skills including attention to detail and ability to prioritize work.
  • A demonstrated high level of accuracy, attention to detail and proficiency in mathematical skills.
  • Proficiency with standard office equipment and software (including MS Outlook, and Adobe) and advanced Excel skills.
  • Ability to multi-task and manage time effectively with flexibility to adapt to a large volume of work with changing priorities.
  • Strong interpersonal and diplomacy skills with the ability to build and maintain productive and supportive relationships within the department, faculty, and wider university community.

Specialized Knowledge/Education

  • Knowledge of University systems such as FAST (Finance Reporting, Human Resource Reporting, Journal Vouchers, and Web Requisitioning), FMIS, and Workflow.
  • In-depth knowledge and understanding of the University’s policies and procedures including Accounting, Human Resources, University Systems and Research Accounting.
  • In-depth knowledge and understanding of research and related funding and government agencies.

Experience

Minimum 5 years’ experience in a senior financial administrative role, including 1 year of UVic experience, as well as general administrative support to a broad range of clients.

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: uviccareers@uvic.ca  Any personal information provided will be maintained in confidence.

For more information and to apply, visit: https://uvic.mua.hrdepartment.com/hr/ats/Posting/view/7889.

This job posting will close on Sunday, January 16, 2022 at 4:00PM (PST).