Position: Knowledge Translation and Administrative Assistant (KTAA)

Research Program: Palliative Approaches to Care in Aging and Community Health

Location: Institute on Aging and Lifelong Health, University of Victoria

FTE and Term: Grant-funded 1-year term position 15-20 hours per week with possibility of extension based on funding

Start Date: May 2026, negotiable

Role Description
We are seeking a highly motivated, organized, and creative individual to join Dr. Kelli Stajduhar’s team at the University of Victoria. This grant-funded position is ideal for someone who enjoys both coordination and communication, and who is energized by sharing research in accessible and engaging ways. In this role, you will help bring research to life and strengthen connections between the program and the communities it serves.

Reporting to Dr. Kelli Stajduhar, Canada Research Chair (Tier 1), the KTAA plays a key role in delivering knowledge translation and supporting public engagement activities. The position focuses on sharing research through social media, newsletters, and ongoing engagement with our community of practice, helping connect findings with academic, community, and policy audiences. There are opportunities to grow into research-related activities over time.

This is a mid-level role well suited to someone with strong foundational skills, curiosity, and a genuine interest in connecting research with people. If you enjoy making complex ideas accessible, building relationships, and contributing to work that has real-world impact, this role offers a collaborative and supportive environment with room to grow.

Team Overview
The Canada Research Chair in Palliative Approaches to Care in Aging and Community Health research team is based at the Institute on Aging and Lifelong Health on Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) territory. Led by Dr. Kelli Stajduhar, the team brings together researchers, trainees, and community partners to improve equitable access to high-quality palliative care for individuals with life-limiting illness, their caregivers, and communities. You will work alongside the existing research team and training/support will be provided.

Research priorities include formal and informal caregiving, equity-oriented palliative care for populations experiencing health and social inequities, and strengthening home- and community-based approaches to care. Grounded in principles of social justice and community engagement, the program generates knowledge to inform policy and support meaningful systems change.

Key Responsibilities
Knowledge Translation and Communications (Primary Focus)
• Develop and distribute newsletters for academic/practice and community audiences (MailChimp)
• Coordinate and support the Equity & Palliative Care Community of Practice
• Create, manage, and schedule social media/blog/website content aligned with research priorities and events
• Design promotional materials and digital graphics for public lectures, film screenings, panels, and community events (Canva)
• Support YouTube content management, uploading and formatting media files such as recorded lectures and panels
• Prepare presentations and visual materials to support knowledge sharing (PowerPoint, Canva)
Research Support (Secondary Focus)
• Provide logistical support for grant applications, reports, and manuscript submissions
• Support research dissemination by helping to prepare summaries, briefs, and accessible materials for multiple audiences
• Opportunity to take on additional research assistant responsibilities over time

Required Qualifications

Educational Background
• A bachelor’s degree in a related field (e.g., Communications, Public Health, Health Sciences, Social Sciences, Nursing, or related discipline) plus relevant experience, or an equivalent combination of education, training, and experience may be considered
• Familiarity with academic research environments is an asset

Professional Experience
• Experience creating and managing communications content across platforms (e.g., social media, newsletters, blogs, or websites) for professional or community-based audiences
• Experience translating complex information into clear, accessible, and engaging content
• Experience organizing and coordinating activities, events, or initiatives, with the ability to manage multiple deadlines

Technical Skills
• Proficiency in Microsoft Office Suite, including Outlook and PowerPoint
• Experience using Canva or similar graphic design software
• Experience updating websites using a content management system (WordPress)
• Experience hosting and troubleshooting videoconferencing platforms
• Familiarity with YouTube, (Meta) Instagram, and LinkedIn
• Strong writing, editing, and proofreading skills
• Familiarity with university content management systems (e.g., Cascade) is an asset

Skills and Competencies
• Excellent time management and organizational skills
• Ability to manage multiple competing deadlines with accuracy
• Strong interpersonal and relational skills
• Professional judgment and discretion
• Outgoing and confident in public-facing environments
• Ability to work independently and within a dynamic team
• Demonstrated initiative, curiosity, and willingness to learn
• Commitment to equity, diversity, inclusion, and respectful engagement

Work Environment

Office Setting
The position is based out of the Institute on Aging and Lifelong Health at the University of Victoria. Hybrid working conditions may be negotiable.

Collaborative Research Environment
The role involves ongoing interactions with academic researchers, community organizations, health and housing providers, policy partners, and undergraduate and graduate students.

Resources and Support
The position includes access to university library resources, academic software, and mentorship within a research-intensive environment.

Inclusive and Diverse Environment
The University of Victoria is committed to upholding the values of equity, diversity and inclusion in our living, learning and work environments. In pursuing this, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Compensation and Benefits
Salary range: $28-30/hour, commensurate with education and experience.

Application Process
Interested applicants should submit a one-page cover letter (PDF), resume (PDF – max 3 pages), and one personal and two professional references.

Email applications to learn@uvic.ca with the subject line: KTAA Application.

Position will remain open until filled, only those selected for an interview will be contacted.

Position: Knowledge Translation and Administrative Assistant (KTAA)

Research Program: Palliative Approaches to Care in Aging and Community Health

Location: Institute on Aging and Lifelong Health, University of Victoria

FTE and Term: Grant-funded 1-year term position 15-20 hours per week with possibility of extension based on funding

Start Date: May 2026, negotiable

Role Description
We are seeking a highly motivated, organized, and creative individual to join Dr. Kelli Stajduhar’s team at the University of Victoria. This grant-funded position is ideal for someone who enjoys both coordination and communication, and who is energized by sharing research in accessible and engaging ways. In this role, you will help bring research to life and strengthen connections between the program and the communities it serves.

Reporting to Dr. Kelli Stajduhar, Canada Research Chair (Tier 1), the KTAA plays a key role in delivering knowledge translation and supporting public engagement activities. The position focuses on sharing research through social media, newsletters, and ongoing engagement with our community of practice, helping connect findings with academic, community, and policy audiences. There are opportunities to grow into research-related activities over time.

This is a mid-level role well suited to someone with strong foundational skills, curiosity, and a genuine interest in connecting research with people. If you enjoy making complex ideas accessible, building relationships, and contributing to work that has real-world impact, this role offers a collaborative and supportive environment with room to grow.

Team Overview
The Canada Research Chair in Palliative Approaches to Care in Aging and Community Health research team is based at the Institute on Aging and Lifelong Health on Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) territory. Led by Dr. Kelli Stajduhar, the team brings together researchers, trainees, and community partners to improve equitable access to high-quality palliative care for individuals with life-limiting illness, their caregivers, and communities. You will work alongside the existing research team and training/support will be provided.

Research priorities include formal and informal caregiving, equity-oriented palliative care for populations experiencing health and social inequities, and strengthening home- and community-based approaches to care. Grounded in principles of social justice and community engagement, the program generates knowledge to inform policy and support meaningful systems change.

Key Responsibilities
Knowledge Translation and Communications (Primary Focus)
• Develop and distribute newsletters for academic/practice and community audiences (MailChimp)
• Coordinate and support the Equity & Palliative Care Community of Practice
• Create, manage, and schedule social media/blog/website content aligned with research priorities and events
• Design promotional materials and digital graphics for public lectures, film screenings, panels, and community events (Canva)
• Support YouTube content management, uploading and formatting media files such as recorded lectures and panels
• Prepare presentations and visual materials to support knowledge sharing (PowerPoint, Canva)
Research Support (Secondary Focus)
• Provide logistical support for grant applications, reports, and manuscript submissions
• Support research dissemination by helping to prepare summaries, briefs, and accessible materials for multiple audiences
• Opportunity to take on additional research assistant responsibilities over time

Required Qualifications

Educational Background
• A bachelor’s degree in a related field (e.g., Communications, Public Health, Health Sciences, Social Sciences, Nursing, or related discipline) plus relevant experience, or an equivalent combination of education, training, and experience may be considered
• Familiarity with academic research environments is an asset

Professional Experience
• Experience creating and managing communications content across platforms (e.g., social media, newsletters, blogs, or websites) for professional or community-based audiences
• Experience translating complex information into clear, accessible, and engaging content
• Experience organizing and coordinating activities, events, or initiatives, with the ability to manage multiple deadlines

Technical Skills
• Proficiency in Microsoft Office Suite, including Outlook and PowerPoint
• Experience using Canva or similar graphic design software
• Experience updating websites using a content management system (WordPress)
• Experience hosting and troubleshooting videoconferencing platforms
• Familiarity with YouTube, (Meta) Instagram, and LinkedIn
• Strong writing, editing, and proofreading skills
• Familiarity with university content management systems (e.g., Cascade) is an asset

Skills and Competencies
• Excellent time management and organizational skills
• Ability to manage multiple competing deadlines with accuracy
• Strong interpersonal and relational skills
• Professional judgment and discretion
• Outgoing and confident in public-facing environments
• Ability to work independently and within a dynamic team
• Demonstrated initiative, curiosity, and willingness to learn
• Commitment to equity, diversity, inclusion, and respectful engagement

Work Environment

Office Setting
The position is based out of the Institute on Aging and Lifelong Health at the University of Victoria. Hybrid working conditions may be negotiable.

Collaborative Research Environment
The role involves ongoing interactions with academic researchers, community organizations, health and housing providers, policy partners, and undergraduate and graduate students.

Resources and Support
The position includes access to university library resources, academic software, and mentorship within a research-intensive environment.

Inclusive and Diverse Environment
The University of Victoria is committed to upholding the values of equity, diversity and inclusion in our living, learning and work environments. In pursuing this, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Compensation and Benefits
Salary range: $28-30/hour, commensurate with education and experience.

Application Process
Interested applicants should submit a one-page cover letter (PDF), resume (PDF – max 3 pages), and one personal and two professional references.

Email applications to learn@uvic.ca with the subject line: KTAA Application.

Position will remain open until filled, only those selected for an interview will be contacted.