UVic travel program

plane taking off

Whether in the air or on the ground we can help you with your travel.

Important COVID-19 travel and general Travel Safety Information! 


Before booking travel ensure you are up to date on Provincial Government and the Government of Canada health & travel advisories.  


UVic's travel management provider

Direct Travel is the official travel management provider for the University of Victoria. They were elected via a competitive procurement by BCNet.


Booking for UVic Faculty & Staff

You can book discounted flights, hotels and car rentals quickly and easily via credit card on the UVic Travel portal provided by Direct Travel. 

You can also book on behalf of another faculty or staff member by getting set up as a Travel Arranger on their account.

Need to make an account, or want to work directly with a travel agent? Check out this quick guide. NOTE: for security reasons, do not use your NetLink password for your UVic Travel portal account.

Booking for Guests/Non-employees

Book non-employee flights with the assistance of an experienced agent of Direct Travel.  

Contact a Direct Travel agent at 1-844-905-3824 or via .

Note that bookings, refunds and exchanges will incur nominal transaction fees.

First time booking a flight for a guest? Review the official Overview/Process chart.

Important Travel Safety Information.


Other travel service options

Looking for another solution? Find out how UVic's policies apply and get information on preferred service providers. 


UVic staff and faculty are strongly encouraged to book flights via the UVic Travel portal or a Direct Travel agent. Direct Travel has unique experience in booking educational travel including for large groups and sports teams, along with 24/7 after-hours and emergency support.

Direct Travel also monitors your itinerary; if your flight is cancelled or delayed, representatives will inform your department and act immediately to secure alternative flights or accomodations if necessary.

For more information and important restrictions on travel expenses, review UVic Travel and Business Expenses Policy FM5610.

Harbour Air

Please follow the instructions on the form: Harbour Air request form - employee or Harbour Air request form - non-employee.

Harbour Air also offers the ability to charter their aircraft. For details, please contact 800-665-0212.


Contact Helijet to book flight & request the UVic rate.  

Provide your UVic ccard to confirm & pay for the reservation. No charges are placed until check-in or due to a no-show or late cancellation fee. 

NOTE: For employee booking: UVic ID is required at check-in to ensure the UVic rate (One Card, recent paystub, letter confirming employment). 

NOTE: For guest booking: at check-in present letter or e-mail from UVic stating passenger name, date of travel, confirmation of payment by UVic.  

Helijet Reservations & Schedule 

Helijet Ticket & Fare Rules 

For questions contact procurementadmin@uvic.ca 


UVic arranges preferred room rates with a variety of hotels across North America through the Province of British Columbia, CAUBO programs, and this site's Preferred Suppliers section. 

BC Government Employees Business Travel Accommodation Listing

CAUBO Hotel Agreements

Preferred Suppliers

When accessing these rates, specify at the time of reservation that you are a government employee. 

To make arrangements for a non-employee the department ccard can be used. If no ccard is available a reservation for non-employees form can be submitted. 

Car Rentals

UVic has preferred rates with specific Auto Rental firms. These may be viewed on the Preferred Suppliers section of this site. 

UVic also participates under the Province of BC Auto Rental Program (see Vehicle Rentals section for Daily and Monthly rentals) and the CAUBO auto rental program.

For full details on UVic's policy on automobile use, see policy FM5610.

Visit the Financial Planning website for rental vehicle insurance details.

BC Ferries

BC Ferries Assured Loading Card may be purchased to guarantee boarding. For each trip where the card is used, one pass is debited off the card.

BC Ferries Experience Card is a card that can be loaded with money and used to pay for ferry travel. For more information see BC Ferries.

Per FM5610, costs associated with employee related travel expenditures must be recorded and reported during the year of payment.

Both cards are obtained and activated through Purchasing Services. To obtain, submit a WebReq to Purchasing Services. Cards activated outside of Purchasing Services may result in reimbursement being denied.

Butchart Gardens

Organizing a trip to this National Historic Site? Fill out the Butchart Gardens Admission and/or Food Services Authorization forms and present them upon entry to the gardens.

Visitors are strongly advised to make advance reservations to ensure admission. Keep in mind that Firework Saturdays in particular are very busy, and admissions are not guaranteed.

Contact: GroupRes@ButchartGardens.com or call 250-652-4422 (Ext. 320)

Please note: All visitors must abide by The Butchart Gardens "Garden Etiquette".

Please also review The Butchart Gardens Tour Staff Guidelines & Policies.

Still need help?

Contact Direct Travel for technical assistance with the on-line booking portal, or Elke Kite via or phone (250-472-4351) for general inquiries.