UVic travel program

plane taking off

Whether in the air or on the ground we can help you with your travel.
 
Before booking travel ensure you are up to date on Provincial Government the Government of Canada health & travel advisories and UVic's Travel Safety Information! 
 

UVic's travel management provider

Direct Travel is the official travel management provider for the University of Victoria. They were elected via a competitive procurement by BCNet.

 

Booking for UVic Faculty & Staff

You can book discounted flights, hotels and car rentals quickly and easily via credit card on the UVic Travel portal provided by Direct Travel. 

You can also book on behalf of another faculty or staff member by getting set up as a Travel Arranger on their account.

Note that bookings, refunds and exchanges will incur nominal transaction fees.

Create your profile today! 

NOTE: for security reasons, do not use your NetLink password for your UVic Travel portal account.

Do you prefer to work directly with a travel agent? Contact a Direct Travel agent at 1-844-905-3824 or via .

Booking for Guests/Non-employees


Book non-employee flights with the assistance of an experienced agent of Direct Travel.  

Contact a Direct Travel agent at 1-844-905-3824 or via .

Note that bookings, refunds and exchanges will incur nominal transaction fees.


First time booking a flight for a guest? Review the step by step process on the Non-employee Flight Request Form. 

Other travel service options

Looking for another solution? Find out how UVic's policies apply and get information on preferred service providers. 

Flights

UVic staff and faculty are strongly encouraged to book flights via the UVic Travel portal or a Direct Travel agent. Direct Travel has unique experience in booking educational travel including for large groups and sports teams, along with 24/7 after-hours and emergency support.

Direct Travel also monitors your itinerary; if your flight is cancelled or delayed, representatives will inform your department and act immediately to secure alternative flights or accomodations if necessary.

For more information and important restrictions on travel expenses, review UVic Travel and Business Expenses Policy FM5610.

Harbour Air

Please follow the instructions on the form: Harbour Air request form - employee or Harbour Air request form - non-employee.

Harbour Air also offers the ability to charter their aircraft. For details, please contact 800-665-0212.

Helijet

Contact Helijet to book flight & request the UVic rate.  

Provide your UVic ccard to confirm & pay for the reservation. No charges are placed until check-in or due to a no-show or late cancellation fee. 

NOTE: For employee booking: UVic ID is required at check-in to ensure the UVic rate (One Card, recent paystub, letter confirming employment). 

NOTE: For guest booking: at check-in present letter or e-mail from UVic stating passenger name, date of travel, confirmation of payment by UVic.  

Helijet Reservations & Schedule 

Helijet Ticket & Fare Rules 

For questions contact procurementadmin@uvic.ca 

Hotels

UVic arranges preferred room rates with a variety of hotels across North America through the Province of British Columbia, CAUBO programs, and this site's Preferred Suppliers section. 

BC Government Employees Business Travel Accommodation Listing

CAUBO Hotel Agreements

Preferred Suppliers

When accessing these rates, specify at the time of reservation that you are a government employee. 

Non-employee (and employee) hotel reservations can be booked and paid with a UVic ccard.

Most hotels will request a credit card authorization and provide a form. Please fax the form, e-mail is not a secure way to send credit card details. Some hotels will send a link to a secure portal to submit the credit card details. 

If no UVic ccard is available for a guest booking: book the hotel and submit the Hotel reservation & authorization form.

Car Rentals

UVic has preferred rates with specific Auto Rental firms. These may be viewed on the Preferred Suppliers section of this site. 

UVic also participates under the Province of BC Auto Rental Program (see Vehicle Rentals section for Daily and Monthly rentals) and the CAUBO auto rental program.

For full details on UVic's policy on automobile use, see policy FM5610.

Visit the Financial Planning website for rental vehicle insurance details.

BC Ferries

BC Ferries Assured Loading Card guarantees boarding on designated routes. For more information see BC Ferries. 

BC Ferries Experience Card can be loaded with funds (UVic ccard can be used to load funds) to be used for discounted ferry travel on designated routes. For more information see BC Ferries.

Purchasing Services has some blank Experience Cards available, please contact procurementadmin@uvic.ca or call 250-472-4351. 

Butchart Gardens

Organizing a trip to this National Historic Site? 

Group visits have to have advance reservations to ensure admission. Keep in mind that Firework Saturdays in particular are very busy, and admissions are not guaranteed without reservation.

Contact: GroupRes@ButchartGardens.com or call 250-652-4422 (Ext. 320)

Fill out the Butchart Gardens Admission form, send it to GroupRes@ButchartGardens.com and present it upon entry to the Gardens. The form functions as a voucher for entry and enables payment on account. 

If you require food services complete the Food Services Authorization form and present it at the food venue in Butchart Gardens. 

Please note: All visitors must abide by The Butchart Gardens "Garden Etiquette".

Please also review The Butchart Gardens Tour Staff Guidelines & Policies.

Still need help?

Contact Direct Travel for technical assistance with the on-line booking portal, or Elke Kite via or phone (250-472-4351) for general inquiries.