UVic staff and faculty are strongly encouraged to book flights via the UVic Travel portal or a Direct Travel agent. Direct Travel has unique experience in booking educational travel including for large groups and sports teams, along with 24/7 after-hours and emergency support.

Direct Travel also monitors your itinerary; if your flight is cancelled or delayed, representatives will inform you and act immediately to secure alternative flights or accomodations if necessary.

For more information and important restrictions on travel expenses, review UVic Travel and Business Expenses Policy FM5610.

Please follow the instructions on the form: Harbour Air request form - employee or Harbour Air request form - non-employee.

Harbour Air also offers the ability to charter their aircraft. For details, please contact 800-665-0212.

Contact Helijet to book flight & request the UVic rate.  

Provide your UVic ccard to confirm & pay for the reservation. No charges are placed until check-in or due to a no-show or late cancellation fee. 

NOTE: For employee booking: UVic ID is required at check-in to ensure the UVic rate (One Card, recent paystub, letter confirming employment). 

NOTE: For guest booking: at check-in present letter or e-mail from UVic stating passenger name, date of travel, confirmation of payment by UVic.  

Helijet Reservations & Schedule 

Helijet Ticket & Fare Rules 

For questions contact procurementadmin@uvic.ca 

UVic arranges preferred room rates with a variety of hotels across North America through the Province of British Columbia, CAUBO programs, and this site's Preferred Suppliers section. 

BC Government Employees Business Travel Accommodation Listing

CAUBO Hotel Agreements

Preferred Suppliers

When accessing these rates, specify at the time of reservation that you are a government employee. 

NOTE: Non-employee (and employee) hotel reservations can be booked and paid with a UVic ccard.

Most hotels will request a credit card authorization and provide a form. Please fax the form, e-mail is not a secure way to send credit card details. Some hotels will send a link to a secure portal to submit the credit card details. 

If no UVic ccard is available for a guest booking: book the hotel and submit the Hotel reservation & authorization form.

UVic has preferred rates with specific Auto Rental firms. These may be viewed on the Preferred Suppliers section of this site. 

UVic also participates under the Province of BC Auto Rental Program (see Vehicle Rentals section for Daily and Monthly rentals) and the CAUBO auto rental program.

For full details on UVic's policy on automobile use, see policy FM5610.

Visit the Financial Planning website for rental vehicle insurance details.

BC Ferries Assured Loading Card guarantees boarding on designated routes. For more information see BC Ferries. 

BC Ferries Experience Card can be loaded with funds (UVic ccard can be used to load funds) to be used for discounted ferry travel on designated routes. For more information see BC Ferries.

Purchasing Services has some blank Experience Cards available, please contact procurementadmin@uvic.ca or call 250-472-4351. 

Organizing a trip to this National Historic Site? 

Group visits have to have advance reservations to ensure admission. Keep in mind that Firework Saturdays in particular are very busy, and admissions are not guaranteed without reservation.

Contact: GroupRes@ButchartGardens.com or call 250-652-4422 (Ext. 320)

Fill out the Butchart Gardens Admission form, send it to GroupRes@ButchartGardens.com and present it upon entry to the Gardens. The form functions as a voucher for entry and enables payment on account. 

If you require food services complete the Food Services Authorization form and present it at the food venue in Butchart Gardens. 

Please note: All visitors must abide by The Butchart Gardens "Garden Etiquette".

Please also review The Butchart Gardens Tour Staff Guidelines & Policies.

Contact Direct Travel for technical assistance with the on-line booking portal.

For general inquiries e-mail Purchasing or phone 250-472-4351.