Preferred suppliers

 A Master Service Agreement (MSA) is in place with the following Bus Transportation companies. 

You can view the contract terms & conditions per vendor below. If you have any questions please reach out to the Purchasing Officer assigned to your department or e-mail purchase@uvic.ca 

Process steps:

• Reach out to the vendor of your choice to obtain quote for your trip
• create WebReq & attach quote, submit for signing authority approval, submit to Purchasing 
• Purchasing will issue a Purchase Order (PO) to confirm the trip with the vendor 
• submit the invoice for payment via the invoice submission form   

 Degrees Catering: 

A Catering and Conference Centre is located on campus at the Sngequ House and is operated by Degrees Catering, part of University Food Services.

Services are available 7 days a week, accommodating events from as early as 7 am, with room capacities ranging from 20 to 600 people.

For your convenience all billing is done directly to your department FAST Account.

Please visit our website or contact the Degrees Catering team at degreescatering@uvic.ca , internal extension 8603 (250-721-8603) to view our menus, obtain a quote, or arrange a tour of the facilities.

Provincial Government Hotel Rates: 
Hotels within BC can be booked with the rate negotiated by the Provincial Government. Please follow this link for the list of participating hotels: B.C. Provincial Government 

CAUBO Hotel Rates: 
The Canadian Association of University Business Officers has also negotiated special rates: CAUBO (log in is required to access details). CAUBO rates tend to be slightly more expensive than BC Government rates.  

Further UVic specific discount offers:  

Oak Bay Beach Hotel 
To make a reservation call 250-598-4556 or send e-mail to stay@oakbaybeachhotel.com or direct book online 
Request RATE CODE: UVICGEN

Motel 6 
To make a reservation book online or call 1-855-445-3388 (general reservation) or 1-855-366-2257 (for group reservation). Use Uvic discount booking code: CPHUDNFH 

Choice Hotels
To make a reservation follow these instructions. 

NOTE: Hotel reservations (for guests and employees) can be booked and paid with a UVic ccard. 

If no UVic ccard is available, use hotel reservation & authorization form for non-faculty, non-staff, guests, students and teams.  

Prequalified vendors for Professional Search Consulting Services (in alphabetical order): 

• Boyden Vancouver Inc.
• Harbour West Consulting
• Impact Recruitment Inc.
• Janet Soles and Associates
• Knightsbridge Robertson Surrette
• Leaders International Executive Search
• McDermott + Bull
• Odgers Berndtson
• Perrett Laver
• Pinton Forrest & Madden Group Inc.
• DN Recruitment Group Ltd. D.B.A Mosaic Search 

Visit the Financial Planning website for rental vehicle insurance details.

LDW (Loss & Damage Waiver) is required for all vehicle rentals to provide coverage for physical damage to the vehicle. 

UVic Campus Security vehicle rental
Budget Rental Car rates
Enterprise & National rates

Provincial Government Leisure Rates: 
Some hotels in BC offer a leisure rate under the Provincial Government program, click here for a list of participating hotels: http://csa.pss.gov.bc.ca/leisuretravel/

CAUBO Hotel Rates: 
The Canadian Association of University Business Officers has also negotiated special rates: CAUBO (log in is required to access details). CAUBO rates tend to be slightly more expensive than BC Government rates.  

Further UVic specific discount offers:  

Oak Bay Beach Hotel 
To make a reservation call 250-598-4556 or send e-mail to stay@oakbaybeachhotel.com or direct book online 
Request RATE CODE: UVICGEN

Motel 6 
To make a reservation book online or call 1-855-445-3388 (general reservation) or 1-855-366-2257 (for group reservation). Use Uvic discount booking code: CPHUDNFH 

Choice Hotels
To make a reservation follow these instructions.