Hosting conferences

If you are thinking about hosting a conference or workshop, we have a lot of experience that might be of value to you in deciding whether to bid, drafting a bid, or implementing a successful bid. We can :

  • provide consulting services on all aspects of an academic conference (review submissions, registrations, technical infrastructure, produce proceedings)
  • sit on the local committee (likely as the technical rep)
  • plan the technological infrastructure and liaise with systems and audio/visual departments
  • advise on training and management of technical support and volunteers
  • create a conference website, including ecommerce aspects

We can do this because we have hosted local and international conferences. Each of these conferences had demanding technology infrastructure requirements which was often our primary area of responsibility. For example, we have :

  • worked with the host organization to specify the technology infrastructure to be provided
  • worked with UVic's network administrators to provide the needed infrastructure
  • communicated clearly to presenters and registrants
  • dealt with presenters that have unusual or particularly demanding technological requirements
  • managed the tech support team

Some conferences we've hosted or helped with

We also have experience with the university's ecommerce and conference hosting content management systems. We'd be happy to consult with you on the suitablity of these systems for your situation and should you decide to use them, help you with them.

We may also be able to consult on, or help you in, creating a website.

Please contact us to set up a time to meet and talk about your situation.